/ Parish Council / 2013 Minutes / April 2013



CREECH ST MICHAEL PARISH COUNCIL
DRAFT Minutes of the Annual Parish Meeting held at 7.30pm on Friday 26th April 2013 at the Village Hall.

 

Present: P Cllr C Sampson (Chairman of the Parish Council chaired the meeting). S Hutchings (Vice Chair), S Creighton, P Chetwynd, G Hodge, K Hunt, J Middleton, K Reed and S Wellman (Parish Councillors). Mr Steve Altria (Clerk). Also in attendance was SCC Cllr David Fothergill, TDBCllr D Durdan and 23 members of the public.

 

Apologies
were received from Mike Berryman.

 

Minutes of the last Meeting.
The Minutes of the meeting held on 20th April 2012 copies of which had been circulated, were agreed. The minutes were then signed by the Chairman as correct.

 

Matters Arising from the previous meeting.
None.

 

Village agent.
Audrey Mansfield the new village Agent was introduced. Audrey explained she was available to help anyone and that she can also signpost to services such as social services, advice or with transport.

 

PCSO Lyndsey Gamblin. LG advised that there had been some vehicles, sheds and houses that had been entered and property stolen. The Police had done a leaflet drop to convey the need to lock up.

 

Chairman of the Parish Councils Report.
Cllr Sampson reported the Parish Council’s activities over the past very busy year.
Four new councillors, Sue Creighton, Graham Hodge, Steve Wellman and John Middleton had joined.
The main achievement was the installation of new play equipment at the Recreation Park, following an extensive tender process. Don Sweeting has been welcomed to the new position of parish caretaker. An official opening event is planned for the day and evening of July 13th and the PC is to embark on a programme of minor refurbishment works on the pavilion.
CS reported that the Parish Council was disappointed at the closing of Hyde Lane from Hyde Lanes cottages to Britton’s Ash.
The PC continues to lobby TDBC planners and SCC Highways to provide an alternative exit from Creech to access the A38 along with appropriate traffic calming in Creech to avoid ‘rat running’. The PC is also? working with SCCllr David Fothergill on road improvement schemes at North End and Adsborough and is looking forward to seeing them implemented this year.
Seven Salt Bins were purchased by the Parish Council and are in use at Mill Lane, West View, Arundel's Way, Dillions Road, North End, Adsborough and next to the Maypole Pub. The PC has requested a number of speed indicator devices around the parish at speeding problem spots. CS also advised that the PC continues to seek to ensure the public footpaths around the parish are maintained and it decided it was not in the interest of the parish to purchase the canal car park because of the long term maintenance liabilities this would bring.
A large part of the new development at Monkton Heathfield will fall within the parish of CSM and the PC continues to work with the planners in this regard. Additionally CSM was designated as a rural development centre in TDBC planners’ core strategy and despite this we continue to support residents in opposing developments due to the poor access to these ‘sites’ (mostly off of Hyde Lane) alongside other concerns such as flooding. An outline planning development has already been granted for 35 houses and a site for a scout hut in Hyde Lane.? This new development will include a number of social houses and the parish council is working with TDBC to ensure a local connection clause is included in order to guarantee that these houses are allocated to eligible local people in the first instance. This year the parish council has reviewed 48 planning applications (up from 45 last year).
The Parish Council have worked with the residents regarding contentious planning applications, at Ham a new access road to Ham Sewerage works and at Adsborough we were pleased that the planning committee refused an application for a gypsy site next to the busy and dangerous A38 ‘Maypole’ junction.
Another huge success this year has been initiating the renting of land to provide allotments for the parish and we have been delighted to work with the allotment holders to set up Creech Parish Allotment Society, we look forward to hearing about the work plans for the allotments.
We were also delighted to work with Daniel the landlord at the Bell and Cllr Fothergill to install a defibrillator at the pub.
We are very concerned at the increase in flooding problems in the parish, from Ham to North End and Langaller to Hyde Lane.? A flood surgery was held by the Environment Agency and we have also written to our MP to voice concern on behalf of the parish.? The PC continues to highlight problem areas to Somerset County Highways and the environment agency, where they have a maintenance responsibility.
It was disappointing to have only a small number of responses to our ‘recreation survey’, however the responses received did give a really useful gauge of the views of villagers on the future of recreation in Creech.? We will now work to finalise an agreement with Taunton Model Engineers who run the railway at the recreation field, you will hear more from their secretary tonight.
The PC has carried out improvement works at Merlyn’s Copse, North End and is also exploring the possible sale of the ?Copse and the purchase of alternative woodland recreation land adjacent to the Recreation Field.? These discussions are in the early stages. This year has seen areas of the parish become a no cold calling zone and it is good to hear that the police are already enforcing this.
Thanks were given to the Parish Post team for all the time they have spent providing a high quality publication and to each and every distributor and advertiser. We have also seen CSM having their own Facebook site with a huge audience for each ‘post’, Jo Morrison and the Clerk were thanked for their constant monitoring and prompt responses. The Clerk was also thanked for supporting the Council throughout all of its’ activities this year; as where the parish councillors themselves who have spent so much time and effort on projects. CS acknowledged that the Parish Councillors are all hard working volunteers.

 

Liz Fothergill Taunton CAB.
LF explained the work and services provided by Taunton Citizens Advice Bureau and thanked the PC for its grant. The Bureau is a local charity setup following a Govt iniative in 1939. The Bureau provides free, independent and confidential advice on any subject to Individuals living or working in the Taunton Deane area who can access advice via drop-in, appointment, telephone and email at its offices in Station Road, Taunton and also seeks to improve the policies and practices that effect people lives. The Bureau has a number of outreach settings, including Halcon, Priorswood, Wellington, the St Margaret’s Hospice and the Beacon Centre. Advice is available to everyone regardless of race, gender, sexuality, age, nationality, disability or religion and 168 people in CSM and Ruishton have used the service during the past year. There are five office based staff, seven project workers and approximately 100 volunteers. LF advised that the office is open late on a weds, the telephones are manned 24/7, translators are available and the premises are accessible. Key outcomes are awards at employment tribunals for reinstatement of work. Debt repayment plans being accepted, benefits reinstated, grants for basic household goods and in emergencies are given, compensation obtained, help with housing issues such as evictions being suspended, neighbour disputes etc. LF highlighted that many people are and will be struggling over the next year as the period of austerity continues and the largest changes to the welfare state ever are introduced.

 

Simon Steele Perkins of Strategic Land Partnerships.
SSP explained that planning was granted 3 months ago for 35 houses and a site for a scout hut in Hyde Lane (opp Rec Ground). 9 of the houses (25%) will be affordable homes and these will be available for people with a local connection registered with TDBC Housing. In the unlikely event that local people do not want the affordable homes those from nearby villages would be asked. SSP explained that as SLP is not a developer the site would now be sold and the purchaser would be required to meet the conditions stipulated when they bring forward detailed plans for the site probably later in the year. SSP explained that as TDBC had only just adopted its housing strategy the new plan spelt out development requirements and this had generated a wave of applications. SSP explained that CSM would score higher than other minor rural settlements and therefore would most likely end up with more than a fifth of the 250 houses planned for. In answer to questions SSP advised that the land would be marketed for sale shortly, that any purchaser would be bound to pay s106 contributions specified, which included money for making Hyde Lane safer (over the motorway bridge) and undertaking a travel plan. SSP also explained that TDBC had not asked for bungalows within the affordable housing quota, that the scouts were responsible for building the hut (the site is being provided) at an estimated ?50,000.00 and they would have to negotiate with any future developer to use their services. He suggested that TDBC would prevent any future developer from increasing the number of houses to be built above 35 as that is, in SSP view, the right number for the site.

 

Mike Evans, Churchwarden, St Michaels Church.
ME explained the duties of Maggie Savages and his ancient office as being the Vicars right hands dealing with everything other than matters of enlightenment. Rev Rebecca Harris has responsibility for St Michaels, St Georges Church at Ruishton and Holy Cross Church at Thornfalcon. Across the three churches a variety of worship styles are provided for young and old, sometimes as separate congregations and sometimes joining together to celebrate. A warm welcome is on offer at any of our services or events. Services are held every Sunday 11am and at other times (details of which are available on the church website). ME explained the church outreached into the community and he gave details of the coffee mornings held on the last sat of each month, a forthcoming Childrens activity day and its strong relationship with the School, where the Vicar is an Ex offico Governor and two other members of the Church are Foundation Governors. ME explained that St Michaels is 800 years old and it is the largest building in the village. The church is expensive to maintain so an appeal had been launched in April to raise ?75,000.00 over 5 years in order to undertake a major programme of rewiring that is required. A lecture on the history of the church had been held and ME explained a toilet had been installed recently and a floor had been levelled to create a disabled access. Other improvements have been made to the sound system, heating and some pews have been taken out to improve the use of the church by Groups.

 

ME thanked the PC for its grant and reminded Councillors that the Parish Council is responsible for providing additional land should it be required at a future date for a burial ground. In answering questions ME explained that records of the flag stones had been kept and that the Pocock family stones are still visible.

 

Ewan Huffman Lead Pastor Creech Baptist Church
EH explained that he was new to village having moved into Creech Heathfield in 2012.The team consists of Gary Birch (Pastor), Mig Partridge (Youth Pastor) and Charles Medlock (Intern). The Churches aim is to know Christ and make Him known (Review and relevance based on prayer and relationships). The Church is community-centred with an emphasis on quality activities for children and young people. Sunday Worship is informal. Morning Services are a 'shop window' aimed at those who don't necessarily have a personal Faith. Evenings include Bible teaching which seeks to address issues that affect everyone at the start of the 21st Century. The church works closely with St Michaels (there is a joint congregation on 15th June) and with Bathpool Chapel and St Augustine’s in West Monkton. The Church has an active community life and is looking to improve the building. Eric Chown asked for a meeting so he can fertilise the village and Church websites.

 

Andy Cooke, Hon Secretary, Taunton Model Engineers.
AC advised that TME was founded in 1947 and is a ‘not for profit’ (the charges made are used to meet costs). In 1980 TME acquired a permanent home in Vivary Park which is popular with children. In 2003 TME came to CSM as they wanted a larger gauge track which has taken several years to build. Trains run on 1st and 3rd Sundays in Vivary and 2nd and 4th in CSM. TME would like to run more frequently but this is dependent on attracting additional volunteers as the existing ones are very committed and they have to build and maintain their own engines. The Society would like to get more involved in the community and in June the preschool is being hosted.? Everyone is welcome to join, not just engineers and training and advice is available.

 

David Shephard, Creech Allotment Society.
DS explained that whilst over the winter not a lot has happened this had changed since spring had arrived. Sheds had been put up, planting had commenced and activity was taking place. The 25 plots had been taken up and there are 4 families on the waiting list, all from within the Parish. The Allotments are going well and the members are looking forward to picking this summer. An Official opening is to be held on August 10th, to incl a BBQ.

 

Steve Altria, Clerk and Proper Officer.
Presentation of the Draft Accounts 2012/13 of the Parish Council.
SA informed the meeting that the accounts are still at the draft stage and had yet to be approved or examined by the Parish Council or subject to audit.
In presenting the accounts SA highlighted that this was the first full year of direct management of Rec Ground since the PC decision to take direct management of the Field. The major item of expenditure this year is the purchase of? play equipment worth ?192,000.00 (exc VAT) of which 187, 000.00 was a grant and ?5,000 had come from PC funds. The PC has paid 95% and there is ?11 355 retention to pay later this year (13/14).? Rec Field income was reported as ?6200 incl reimb from RFMC of ?2115, 18 months rent from TME ?1650 and TDBC grant of ?1840. Income is estimated at ?3400pa and costs (incl caretaker) of ?6,800.

 

Salaries are higher as Clerk was requested to do additional hours and a caretaker has been appointed. Two years of Parish Post advertising appears in this year accounts. SA explained a further ?790 falls into next year (13/14) as this was collected in April 2013. The Increase in income this year to ?2490 from ?1500 covers use of colour (?300 per edition).
The PC did not spend ?4000 on the canal carpark or incur legal costs est at ?5000 as intended but did incur legals cost of setting up allotments (refundable) and will be drawing up an agreement with TME. 7 grit bins were brought and installed them around the parish at a cost of ?950. An additional ?2500 has been spent on subcontracting, mainly maintenance of Merlyn’s Copse . Vat has increased as the sum paid included the play equipment invoice and last years VAT reclaim of ?37 428.
The Precept for this year was held. This represents a saving to Parishioners as no inflation is applied. To enable the PC to balance its budget a small annual draw on reserves of ?2 500 had been agreed. The budget for 13/14? will provide for the Caretaker (full year) Work to the war memorial and a new notice board at North End as required, Insurance for the play equipment and pavilion of ?1039pa. The Solicitors fee for the TME agreement and a sum towards Architects Fees and a new or upgraded pavilion.

 

CS Thanked everyone for coming. The Meeting ended at 9.05pm

 

E&OE (errors and omissions excepted)

 

Future meetings: 13th May 7pm - Annual Parish Council Meeting. 3rd June - Parish Council Meeting.

 

Steve Altria, Clerk and Proper Officer.

 

 

CREECH ST MICHAEL PARISH COUNCIL

     
                 
 

RECEIPTS and PAYMENTS ACCOUNT

   

2012/2013

 

Actual

     

?Estimate for

Actual to

Actual to

Actual to

Actual to

2011/12

     

?2012-13

30/06/2012

30/09/2012

31/12/2012

31/03/2013

?

RECEIPTS

 

??

?

?

?

?

                 

23,135.00

Precept

   

28,275.00

28,275.00

28,275.00

28,275.00

28,275.00

220.00

Parish Magazine

 

1,500.00

1,150.00

1,200.00

1,285.00

3,775.00

2,155.00

TDBC grants

(rec and burials grounds)

2,155.00

0.00

0.00

2,155.00

2,155.00

72.64

Bank Interest

 

60.00

8.46

16.92

25.29

33.96

0.00

VAT rebate

 

500.00

0.00

0.00

0.00

3,178.19

144.43

Misc

   

80.00

5.00

5.00

5.00

5.00

0.00

Capital Grant

 

0.00

0.00

0.00

0.00

187,200.00

413.02

Rec Field

   

0.00

176.62

704.62

704.62

4,477.38

???????????????????? -??

Allotments

 

0.00

0.00

540.00

540.00

540.00

26,140.09

TOTAL

   

32,570.00

29,615.08

30,741.54

32,989.91

229,639.53

                 
 

PAYMENTS

           
                 

4,320.72

Salaries

   

5,600.00

1,966.26

5,093.26

7,337.56

9,798.52

2,725.73

Administration

 

3,500.00

929.74

2,074.32

2,767.49

3,632.55

0.00

Election costs

 

0.00

0.00

0.00

0.00

0.00

1,330.00

Parish Magazine

 

1,500.00

195.00

427.41

622.41

1,712.71

25.00

S.137 grants

 

50.00

0.00

0.00

1,500.00

815.00

2,101.20

Recreation Field

 

3,000.00

2,079.35

2,191.58

2,260.33

3,927.21

685.00

Grant for burial grounds

 

685.00

0.00

0.00

0.00

685.00

471.40

Audit Fees

 

500.00

226.40

511.40

511.40

511.40

2,045.66

Notice Boards

 

40.00

643.00

723.00

723.00

723.00

1,893.00

Sub-contracting

 

1,800.00

1,290.86

2,645.86

3,814.86

4,363.22

2,194.84

Vat on Payments

 

500.00

636.06

810.20

880.36

37,428.15

190.00

Misc

   

100.00

0.00

0.00

40.00

213.50

6,800.00

Capital Expenditure

 

1,000.00

0.00

0.00

0.00

179,791.50

0.00

Contingency

 

1,000.00

0.00

0.00

0.00

0.00

0.00

Canal Side Car? Park

 

4,000.00

0.00

0.00

0.00

0.00

0.00

Legal Expenses

 

5,000.00

0.00

0.00

0.00

0.00

0.00

A38 Highway Project

 

0.00

1,090.00

1,090.00

1,090.00

2,044.80

0.00

Allotments

 

0.00

0.00

913.00

913.00

913.00

24,782.55

TOTAL PAYMENTS

 

????????? 28,275.00

9,056.67

16,480.03

22,460.41

246,559.56

                 
 

NET BANK BALANCES

         
 

Santander Bank

           

17,490.99

Current Account?

   

32298.07

???????????? 23,530.58

20,296.82

234,610.26

33,675.26

Deposit Account?

   

33683.72

???????????? 33,692.18

33,700.55

6,887.41

0.00

HSBC Current Account

   

0.00

0.00

0.00

486.00

-8,205.00

Unpresented cheques

   

-2562.13

0.00

-506.62

-215,942.75

0.00

Unpresented bankings

   

100.00

0.00

0.00

0.00

????????? 42,961.25

       

63519.66

???????????? 57,222.76

???????? 53,490.75

26,040.92

                 
                 

Notes to Accounts

             
                 

Commitments o/s;

             

Allocated towards Field Rec Improvements

2,500

       

Legal Fees for TME agreement

 

450

       

?Lightmain retention 5%

   

11,355.25

       

Total

     

?14,305

       
                 

Comments

               

VAT reimb (jan-march)

   

36,547.79

       

Parish Magazine 13 advert income due

 

790.00

       

Caretakers Imprest

   

100.00

       
       

37437.79

       
                 

Unpresented cheques

?????????? ???No

 

??

     

?Lightmain

 

997

215,949.80

       

HMRC (clerks mar)

988

149.60

         

HMRC (caretakers mar)

991

43.33

         
       

215942.75

       
                 

Unpresented bankings

Total

 

?0

       
                 

 

CSM PC Reconciliation as at? 31/03/13

     
         

bank bal 1st April 2012

   

? ?????????42,961.25

         

add income

     

229,639.53

         

sub total

     

?272,600.78

         

less expenditure

     

-246,559.86

         

Bank Bal 31/03/13

     

26,040.92

? .

 


 

CREECH ST MICHAEL PARISH COUNCIL DRAFT Minutes of the Meeting of the CSM PC held at 7pm on Monday 8th April 2013 in the Lower Committee Room of the Village Hall.

 

Present: Cllrs C Sampson (Chairperson), S Hutchings (Vice Chair), S Creighton, P Chetwynd, G Hodge, K Hunt, G Lucas, J Middleton, K Reed and S Wellman (Parish Councillors). Steve Altria (Clerk). Also in attendance were SCC Cllr D Fothergill, TDBCllr D Durdan and 2 members of the public.

 

13/76. Chairpersons Welcome.
Cllr Sampson welcomed everyone to the meeting.

 

13/77. Public Speaking.
Nick Smyth owner of County Hardwoods explained the background to his planning application which dates back to 2006 and was renewed in 2009 before the building was constructed in 2012. The PC backed these earlier applications. NS explained he had removed the planned windows and added doors so this necessitated a new application. NB also explained that his company monitors traffic on the industrial estate and that this premise accounts for about two movements of the 150 a day and that he had agreed to drop a request for a B8 condition in order to help SCC Highways reach their decision.

 

13/78. Apologies.
Cllr Y Guest

 

13/79. Declarations of Interest.
None.

 

13/80. Minutes of the 4th March meeting
had previously been circulated to Cllrs. Resolved. The minutes of the meeting were agreed with the following amendment; at item 13/61 that those Parish Councillors who were ‘online’ would have 72 hours to review the first draft minutes rather than 48 stated. Resolved. The minutes then were signed by the Chairperson as an accurate record of the meeting.

 

13/81. Matter arising from the meeting of the 18th February.
KH asked why the Clerk used the word Resolved in the minutes. CS explained that it was intended to show clearly what had been decided. Resolved. After some discussion it was agreed to use the word Action instead of Resolved in future.

 

13/82. To receive County & District Councillors’ Reports.
1) DF advised that SCC had paid a further ?5m of debt making a total of ?25m repaid. The dispute between South West One and SCC over who benefits from savings achieved by the Council had now been resolved with some 101 staff returning to SCC. DF highlighted that SCC had featured in the previous days Sunday Times and were shown to have the second lowest amount of damages caused to cars by potholes in the country. DF advised that the Ham Road ditches were understood to be the responsibility of the Parrot Drainage Board as the residents paid a precept. DF explained that in three and a half weeks there are elections to SCC and that 5 candidates had been declared. CS thanked DF on behalf of the Council for all of his endeavours for the Parish. KH asked why SCC would be surprised to find that CSM School was full as the Parish Council had been informing them of this for some years. DF advised he had attended the Somerset Flood Summit and it was evident that the solution is for the Environment Agency to dredge the Rivers Parrot from Burrowbridge and the River Tone from Stanmore Road; this would be expensive however and the EA had asked DEFRA for funding. DF also informed the PC he had raised the question of speed humps for Hyde Lane with SCC Engineers. Action PC to establish the extent of the Parrots drainage boards responsibility along Ham Road and DF to advice of the Engineers response on Speed calming for Hyde Lane.
(2) DD advised that TDBC is to spend ?1.2m on the 40 year old Taunton Swimming Pool. Sport England are contributing ?1/2m as one of 39 bids funded from 344 submitted. Proposals for a new pool at Blackbrook are still being examined. DD advised that TDBC are going to build their first Council houses at Creechbarrow. A consultation event is being held on 9th April at Crossways Centre , Halcon, (Doors Open 7pm for 7.30pm start).KH questioned whether TDBC were still committed to retaining ownership of their Council Houses as tenants had clearly indicated some years previous in a ballot. DD recognised that whilst 46 Council houses where being considered for demolition at Lane Estate and their being replaced by 88 Housing Association houses this was the best way to advance this particular scheme and did not represent a shift to a strategy of transferring Council Houses to Associations.

 

13/83. Planning.
(1) Developer Applications. SH explained that SWP who are applying to develop behind the School had submitted an amended application in order to address planners’ observations regarding the amount of open space and the attenuation pond. SH advised that the amendments had yet to be considered but would be at the next meeting of the planning panel.
(2) Planning Compliance. SW and SH advised that they had met with John Williams the Leader of TDBC but have yet to have his reply.
(3) Adsborough, Lapthorne. CS explained that this application was going to the Planning Cttee on Weds 10th April. CS explained she would be attending in order to address the Committee and that her speech was already written in preparation.
(4) Applications received:

Date

Ref

Application

Outcome

20/03/2013

14/13/0016

ERECTION OF TWO STOREY AND SINGLE STOREY EXTENSIONS, CONSERVATORY AND PORCH AT THORNEYBEES HOUSE, FOXHOLE LANE, CSM. (REVISED SCHEME TO APPLICATION 14/12/0017)

PC agreed unanimously to support this application

14/03/2013

14/13/0012

ERECTION OF BUILDING FOR B1 (BUSINESS USE) AND B2 (GENERAL INDUSTRY USE) WITH ADDITIONAL B8 (DISTRIBUTION USE) FOR COUNTY HARDWOODS, CREECH MILL, CSM (RETENTION OF WORKS ALREADY UNDERTAKEN)

PC agreed unanimously to support this application

13/03/2013

14/13/0015

ERECTION OF A SINGLE STOREY REAR EXTENSION AT THE BEECHES, CREECH HEATHFIELD

PC agreed unanimously to support this application

5/03/2013

14/13/0011

ERECTION OF TWO STOREY EXTENSION TO REAR AND PORCH TO FRONT OF FAIRLIGHT, HYDE LANE, CSM

PC agreed unanimously to support this application

 

 

REPLACEMENT AGRICULTURAL BUILDING AT WALFORD FARM, WALFORD CROSS. (For NOTIFICATION ONLY as Agricultural Buildings are exempt)

PC noted this exempt notification.

13/03/2013

SCC/PC/4/40/13/0001/PH

CONST NEW SINGLE LANE ACCESS ROAD WITH PASSING PLACES TO SERVE HAM SEWAGE TREATMENT WORKS on land BETWEEN A358 AND HAM STW (UPDATED DRAWINGS)

PC had previously agreed unanimously to support this application and noted that SCC have since granted permission.

 

SCC/4/40/13/0003

INSTAL ACID PHASE DIGESTION MOTOR CONTROL CENTRE KIOSK AND DEWATERING POLYMER DOSING AND DEWATERING MCC KIOSK WITHIN THE OPERATIONAL AREA, HAM SEWAGE TREATMENT WORKS

PC agreed unanimously to object to this application.

 

Action. The Clerk to ask DF how long before Wessex Water build the road to Ham Sewage Works and the Planning Panel was delegated authority to make decisions on applications received since the agenda was issued.

 

Date

Ref

Application

Note

28/03/2013

14/13/0003

ERECTION OF SINGLE STOREY EXTENSION TO THE SIDE WITH A PITCHED, HIPPED END ROOF AT MALLARDS, BULL STREET, CSM

 

3/3/2013

14/12/0039

OUTLINE PLANNING APPLICATION FOR THE ERECTION OF A DWELLING IN THE GARDEN OF HEATHCOTE, CSM (RESUBMISSION OF 14/12/0006).

This is an appeal lodged with
The Secretary of State against
the decision of the TDBC to
refuse planning permission.

5/04/2013

14/13/0012

ERECTION OF EXTENSION AT LITTLE RHODE, ST MICHAEL CLOSE, CSM

 

9/04/2013

14/13/0018

ERECTION OF PORCH TO THE FRONT, AND ERECTION OF FIRST FLOOR EXTENSION TO THE REAR, AT LANE END COTTAGE, WHITE STREET, HAM

This is a resubmitted
Application 14/12/0023.

9/4/2013

14/13/0019

ERECTION OF EXTENSION AT LITTLE RHODE, ST MICHAEL CLOSE, CSM

 

12/4/2013

48/13/0022

ERECTION OF TWO STOREY EXTENSION TOTTHE SIDE, PORCH TO THE FRONT AND VERANDA TO THE REAR OF COOMBE COTTAGE, COOMBE LANE, WEST MONKTON.

 

 

13/84. Recreation Field
(1) Installation of play equipment and a MUGA. CS advised that a ROSPA inspection had taken place and that actions identified have been satisfactorily addressed by the supplier, Lightmain. TDBC Parks have also visited and agreed the park can be opened. Their Grant has been received and Lightmain have been paid (less agreed retention). Some queries have been received and each have been examined and followed through. The caretaker is having to empty the bins every day and TDBC have agreed to remove the rubbish/empty new bins alongside the existing bin. Two ‘no dogs’ signs have been reused. Cycling over the grass bunds is highlighting the possible need for a bicycle stand. Parking for those using the recreation equipment has been made available and improved by Lightmain who spread hardcore. SH had tidied up a tree. A letter had been received from the mother of a child who has a disability asking for a specialised piece of play equipment. A tyre swing & wheel on roundabout have been indentified and costed at around ?10,000.00. CS suggested this be looked at when the PC received further S106 monies. A request had been made to book the MUGA and the pavilion. It was decided that whilst booking of the pavilion is encouraged not to permit booking of the MUGA. Action. The Panel was delegated authority to determine the need for more bins, a cycle stand rack, need for a height barrier and to organise an opening event.
(2) Grass Cutting. A quote had been received for cutting of the grass for 2013. CS seeking other quotations. A discussion took place about the caretaker’s role in grass cutting and it was confirmed he would not be cutting the grass. Action. The Panel delegated authority to set the pitch charges and arrangements for grass cutting and lining.
(3). RF panel. It was agreed that CS and SC join this panel.
(4) Caretaker. SW reported that the caretaker had made a good start to his duties, tackling the weeds around the pavilion, cleaning and clearing litter.
(5) Questionnaire. SW reported the response was disappointing as he only had 58 replies, mainly asking for toilets to be available. A wide ranging discussion took place which included the benefits of Parishoners input and this being taken as a vote of confidence in their Parish Councils handling of such matters. Other requests were for picnic tables and seating, a tennis court, updating of the kitchen/meeting room/changing rooms/showers (with solar heating and an internal squash court. In response to a suggestion for a skate board park it was noted there would be one close by in West Monkton as part of the development there.
(6) TME. The replies to Parish questionnaire showed that 65% of respondents had indicated their preference for the railway to remain as at present and 17% had asked for the track to be extended. 15% of respondents are regular users of the railway whilst 29% barely ever use it. Action. The PC to renegotiate a renewal of the TME lease and CS to reply to a letter from TME.
(7) Copses. SW had spoken to the landowners enquiring about the possibility of purchasing the land locked copses at the rear of the recreation field. Action. SW to further examine the possible purchase of the copses and to bring back to the PC for decision
(8) Reinstatement of former site office. The Clerk reported he had a reply from David Wilson homes advising that they had to do remedial works to the street lighting columns on the estate and wished to do that and any tarmacing that needed doing on the estate together, however DWH had agreed to undertake interim temporary repairs by the bollards when pressed. DWH had also advised in response to the Parish Councils request for traffic calming that they were in discussion with SCC regarding the need for and form of traffic calming in Hollingsworth Park, Hyde Lane. DWH had also offered to do further remedial works on the verge outside of the recreation ground. SW advised that he had been reading the S106 agreement with DWH and that he had noted there where a number of things that have yet to be provided and gave examples as a locked gate being provide across the old Hyde Lane, Trees being planted and hedgerows being replaced. DD suggested these be reported to Ian Clark at TDBC. Action. The Rec Panel to list the works required of DWH to be undertaken on the verge and SW to remind TDBC of the items DWH have yet to provide.
(9) Verge ownership. The Clerk advised he had not been able to get a decision yet from the Highways Agency.
(10) Donation to the Recreation Ground. CS advised that Mrs Rice would draw a cheque but she had not heard it was ready for collection yet.
(11) Flytipping Sign SH questioned if a sign was still needed as further flytipping had not taken place. It was agreed to monitor and revisit if required.
(12). Rec Park protection. This item, to consider ways to (village green etc) protect the field was carried forward to the next meeting.

 

13/85. Accounts.
(1) Invoices agreed for payment. Clerks April Salary ?598.48, Caretakers April Salary ?173.33, HMRC Tax on Clerks and Caretakers Salaries ?192.95, Clerks March Expenses ?73.75, British Gas Pavilion Gas Standing Charges(4/4/12-4/7/12) ?56.66, Nigel’s window Co Bus Shelter Glass cleaning ?45, Play Inspection Co ROSPA Inspection ?354.00, Ian Ayre Planning guidance ?100.00, C Sampson Reimbursement for two signs ?13.09
(2) Cheque issued since last meeting (see minute 3/41 of 18th Feb 2013 mtg) Lightmain co Ltd for MUGA and play equipment (95% of invoice) ?215,749.80
(3) Cheque Cancelled and replaced; Cash for Parish Caretakers Imprest Float ?100 Santander cheque 986 cancelled and replaced with HSBC cheque No 1 also for cash ?100
(4) Monies received and banked since the last meeting; Other income received and banked; TDBC Grant for play equipment ?187,200.00, Parish Post Advert Income for 2013; Parish Magazine adverts ?60 from Orlando Jackson, RA Wicks Ltd and Wooden Garden Carpentry.
(5) Balances at year end. The Clerk advised that the balances in the bank as at 31st March was ?25, 990.63.
(6) Internal Auditor. It was agreed to retain Bryan Howe as internal auditor on the same terms as 2012.
(7) External Audit. The Clerk advised he had received notice of the audit to be undertaken by Grant Thornton. Action. The Rec Field panel to consider whether a gas supply should be retained at the pavilion.

 

13/86. Flooding.
(1) Somerset Flood Summit. PC advised that he had attended the summit and endorsed the conclusion of DF above (see item 13/82) that dredging of the Rivers Parrett and Tone was the best way forward. PC added that that a number of the speakers seemed to not be taking action or impressing on the Env Agency the need to take action.

 

13/87. Annual Parish Meeting 26th April
(Doors Open 7pm for 7.30pm start). The Clerk advised that five speakers had confirmed their attendance; Simon Steele-Perkins of SSP Developers, a representative from Taunton CAB, Churchwarden Mike Evans from St Michaels Church, Pastor Ewan Huffman from the Baptist Church and himself who would introduce the draft accounts for 2012/2013 year. The Police Commissioner had a prior appointment and had declined and the police volunteer seeking to improve resilience in the event of flooding had yet to respond. KR offered to organise the teas.

 

13/88. Correspondence.
The Clerk had previously circulated all correspondence received. No additional items of correspondence where requested to be discussed by Cllrs.

 

13/89 Training.
The Clerk enquired whether any Councillor wished to undertake the training being offered by SALC and asked that he informed of any interest. Given the expense it was agreed this would be limited to one or two Councillors.

 

13/90. Highways.
(1). North End. GL advised that there was no further update. It was clear SCC had limited options beyond a virtual footway with 20 mph speed limit. SW suggested to DF that bollards/post be included in the scheme to protect pedestrians along the painted line at the ‘pinch point’ to distinguish the footway from the vehicles. Concern was expressed that agricultural vehicles using the road would be restricted or would quickly damage the posts.
(2) Hyde Lane. The closure of part of Hyde Lane had gone ahead despite PC further opposition. SC raised that this had increased the traffic between the rugby club and the village and thus caused danger to pedestrians and cyclists. DD suggested inviting TDBC Roger Mitchinson to the PC again. Action. The Clerk with input from SW to write to RM responding to his letter and inviting him to the PC meeting.
(3) Update of issues reported/identified. PC advised he had reported a large number of potholes including those in Mill Lane, by the Bell Inn, in Hyde Lane and by the Bridge to SCC. The flood sign (on road from Knap) at Ham needs attention and that would be reported. PC advised that the damage reported by a resident to the railway bridge had been caused 40 years ago and had not adversely affected it. GL had noticed a large block of concrete 40/50 tons by the old canal looked unsafe and advised that it would be reported. Two poles in Hyde Lane have been reported to SWEB. The PCSO had been asked to speak to the owner of a horsebox being parked by the Maypole Inn as it is causing drivers difficulty seeing around the bend and the brewery lorry from accessing the pub car park.

 

13/91. Footpaths and Pavements.
The surface on the canal footpath is getting waterlogged but given the weather it was felt this is to be expected, particularly as it quickly dries. SH reported he had been to see the owners at Cottage Hill and PC advised the hedge had been trimmed back.

 

13/92. Merlyn’s Copse.
The response to the Questionnaire in the Parish Post on the future of the Copse was balanced with 36% for retention and 39% to sell, The posts on the village facebook site were clearer though as ten supported development of the site and two were for selling. A discussion took place on the potential for future development of the copse or of adjacent sites. It was agreed that trees in the Copse would continue to be monitored but all development would be put on hold pending a future decision given the risk of flooding had abated. Action. SW to explore options with Greenslade Taylor Hunt.

 

13/93. Parish Post.
KH requested that the Post reinstate the listing of key telephone numbers of local services. Action. CS to inform the editorial team of this request.

 

13/94. No Cold Calling Zone.
KR advised that with GH the signs had been put up (bar one which is in hand to be put up in Adsborough). KH advised that he personally had a positive experience of the scheme as he had a caller and had rung 101 and a Police car had visited within half an hour and dealt with the company.

 

13/95. Matters to be carried forward to the next Parish Council Meeting.
(1) Rec Park protection To consider ways to further increase (village green etc) the protection of the rec field.
(2) Cllrs membership of panels and working parties. To review and determine for the forthcoming year.

 

The meeting ended at 9.30pm.

 

Future Meetings;

 

On Friday 26th April 2013 the Annual Parish Meeting will take place in the Village Hall (Doors Open 7pm for 7.30pm start).

 

The Annual Parish Council Meeting will take place on Monday 13th May beginning at 7pm and then the next parish council meeting will take place on Monday, 3rd June 2013 (both at the CSM Village Hall Lower Cttee Room; beginning at 7pm).

 

E&OE (errors and omissions excepted)

 

Steve Altria, Clerk to Creech St Michael Parish Council. Tel 01823 666295. Email clerk@creechstmichael.net