/ Parish Council / 2013 Minutes / February 2013



CREECH ST MICHAEL PARISH COUNCIL
DRAFT Minutes of the Meeting of the CSM PC held at 7pm on Monday 4th February 2013
in the Lower Committee Room of the Village Hall.

 

Present: C Sampson (Chairperson), S Hutchings (Vice Chair), P Chetwynd, S Creighton, Y Guest, K Hunt, G Lucas, J Middleton, K Reed and S Wellman (Parish Councillors). Steve Altria (Clerk). Also in attendance were SCC Cllr D Fothergill, TDBCllrs J Williams, N Cavill, D Durdan, K Durdan and 13 members of the public.? ??

 

13/23. Chairpersons Welcome.
Cllr Sampson welcomed everyone to the meeting and introduced TDBCllrs Williams and Cavill, PCSO Lynsey and Chapman and TDBC Planner Gareth Clifford (Development Management East Area Coordinator).

 

13/24. Public Speaking.
2 members of the public asked to address the Council.
(1) Simon Cooper of Hyde Lane Cottages explained that there had been problems with construction traffic using Hyde Lane. He is very concerned about the safety of the children using the lane as a route to Monkton Heathfield School. He said he did not have a problem with the development itself and he thanked the Parish Council for their work at the recreation ground.
(2) David Shephard explained he wished to object to planning application 14/12/0043 for 44 Housed adj to the medical centre. He stated there had been no proper consultation as despite living in Arundells Way he had not received a letter. DS highlighted the school being oversubscribed, Hyde Lane being a narrow lane and with closure at Brittons Ash needed to be made safer for the children going to school. He highlighted the access onto Hyde Lane would have poor visibility, that the field had been waterlogged since Nov, that the foul water system is already full. DS questioned the need for a scout hut now one had been granted planning permission and suggested more housing may now be put in it place instead?

 

13/25. Apologies.
Graham Hodge.

 

13/26. Declarations of Interest.
KH declared an interest in planning application 14/13/0002 Avalon, Meads Droveway, Creech Heathfield and did not vote.

 

13/27. Minutes of the 7th January meeting
had previously been circulated to Cllrs. Resolved. The minutes of the meeting were agreed and were signed by the Chairperson as an accurate record of the meeting.

 

13/28. Matter arising from the meeting of the 7th January.
(1)KH asked why the cleaning of the footpath at Charlton Road had not been done. The Clerk advised he had reported this and the slippery path at High Path, St Michaels Road to TDBC as requested. DF advised as it was footpaths this was a County responsibility and he offered to report it. JW advised that if reported to TDBC he would expect it to be forwarded to SCC. Resolved. DF to report the two slippery paths to SCC and PCSO Lynsey Gamblin to stop the car being parked on the footpath in Charlton Road each evening.
(2) KR advised as the removal of the tree at Merlyn’s Copse was a precautionary measure to avoid flooding this was being arranged by GL and PC.
(3)YG rose that a parishioner had complained to her following a visit from a Councillor as they had not been able to produce any official identity. The visit was to examine the site of a planning application the householder had submitted. The need for an identity card was again discussed. CS reminded the Council that advice had been sought from SALC previously who advised that applications to sites could be done from the pavement as opposed to visits as a preference to Cllrs having identity cards. Resolved. The Clerk to consult SALC again on the need for identity cards.?

 

13/29. Police Report.
PCSOs Lynsey Gamblin and Steve Chapman thanked the Council for supporting the No Cold Calling Zone initiative. LG advised she had signs and stickers for distribution. LG reminded the PC that Beat surgeries were still taking places in the village hall. These are not attracting many visitors but the Police are keen to see anyone who has an issue. LG advised that a property and several vehicles locally had been entered and encouraged Parishioners to lock their homes and vehicles and to contact the Police if anyone is seen trying doors. The Police are also aware Travellers have been around selling chain saws. LG requested the Police be informed so they know what is happening. KH asked if the neighbourhood watch is still active in Charlton Road. KR advised she had asked SCC for permission to site the NCCZone signs and had been sent a letter stating the ten things the PC had to do to comply with regarding the positioning of the signs. Resolved. The Police to follow up the parking on the pavement in Charlton Road and to provide details of active Neighbourhood Watches in the village and KR to identify and get agreement from SCC to site the NCCZ signs.

 

13/30. TDBCllrs J Williams and N Cavill.
CS explained that the CSM PC has had a number of concerns in particular the decision to close Hyde Lane from the cottages to Brittons Ash when the PC had been promised it would be consulted prior to any decision being taken, the granting of planning permission before the public consultation took place & the potential development sites in the village being publicised on TDBC website but not sent to the PC. Extended discussion then ensued over a range of issues principally planning related, including the impact of and designation of CSM as a minor rural centre, the major development taking place at West Monkton (part in Creech parish) and the need for consultation prior to decisions being taken on developments. At the conclusion the PC thanked JW and NC for what was viewed as a very useful discussion Resolved
(1) JW and DF agreed to support the PC clearly expressed wish to route Hyde Lane onto the new roundabout (close to Hyde Lane Cottages) in the Monkton Heathfield development, with Hyde Lane becoming viable for 2 way traffic, incorporating a footpath/cycle route from the new development to the roundabout. (A proper footpath/cycle route - not simply lines on the carriageway).  This would allow direct access from Hyde Lane to the ‘relief road’ and then onto the A38 for Creech residents.
(2) JW agreed to defer the decision on three planning cases (nos 14/13/0006, 14/12/0043 and 48/13/0004) until after the TDBC Planning consultation event and its emerging findings are known; and for those to then be fed into the TDBC planner’s consideration process.
(3) That the three Councils work to redouble their efforts to work closer together and to communicate better; in particular for TDBC to give feedback on the reasons to decisions.
(4) TDBC to examine giving CSM residents with registered housing needs priority status in developments with affordable homes within CSM; with other families with housing needs in the Deane to then be allocated any remaining homes.
(5) To support the School to provide class spaces in advance of additional pupils arriving in the School and to examine and to seek to ensure that Children never have to eat their dinners whilst sat on the floor. To ensure Section s106 money is be allocated to CSM School to achieve this.
(6) JW to examine why developer led applications in Hyde Lane outside the building line unsupported by the CSM PC are passed but local parishioners applications that were supported by the CSM PC are refused. (See application 14/12/0039 outline planning application for the erection of a dwelling in the garden of Heathcote, Creech St Michael (resubmission of 14/12/0006).

 

13/31.Planning. (1) Applications received;
(1) Hyde Lane. SH advised that that TDBC planning Cttee had passed the SLP outline planning Application 14/12/0036 for 35 Houses and a site for a Scout hut last week, despite the PC objections. (2) Others applications received this month;


Date

Ref

Application

Decision

21/01/2013

14/13/0006

ERECTION OF 56 DWELLINGS, PROVISION OF SCHOOL CAR PARK, VEHICULAR ACCESS, PUBLIC OPEN SPACE AND ASSOCIATED WORKS ON LAND TO THE NORTH OF PRIMARY SCHOOL, HYDE LANE, CREECH ST MICHAEL

PC voted to OBJECT to this application. The planning panel & SW are to write a detailed response setting out the many reasons for the decision.

21/01/2013

14/13/0002

ERECTION OF SINGLE STOREY EXTENSION TO SIDE, SINGLE STOREY EXTENSION TO REAR AND CONVERSION OF DOUBLE GARAGE TO LIVING ACCOMMODATION AT AVALON, MEADS DROVEWAY, CREECH HEATHFIELD

The PC voted to SUPPORT this application (with one abstention). The premises have high fences and the single storey extensions will not adversely impact on neighbours.

17/01/2013

14/13/0005

ERECTION OF 2 No SINGLE STOREY EXTENSIONS AT HAM FARMHOUSE, HAM, CREECH ST MICHAEL

The PC voted unanimously to SUPPORT this application. No residents have raised objections and the PC can see no reason to reject these proposals.

10/01/2013

14/13/0004

ERECTION OF A SINGLE STOREY REAR EXTENSION TO FORM AN ANNEXE AT THE BEECHES, CREECH HEATHFIELD

The PC voted unanimously to SUPPORT this application. This is a large bungalow on a large site and the PC can see no reason to reject these proposals.

04/01/2013

14/13/0001/
OB

INSTALLATION OF A NEW 3M HIGH CHAIN LINK FENCE AND DOUBLE GATE AT CREECH ST MICHAEL PRIMARY SCHOOL, HYDE LANE, CREECH ST MICHAEL

The PC voted unanimously to SUPPORT this application.

02/01/2013

14/12/0040

REMOVAL OF CONDITION No 3 OF APPLICATION 14/09/0019 (RESTRICTION OF USAGE FOR THE SOLE USE OF COUNTY HARDWOODS AS ADJACENT INDUSTRIAL UNIT) AT COUNTY HARDWOODS, CREECH MILL, MILL LANE, CREECH ST MICHAEL

G Clifford TDBC planner advised that a new building has been erected with some features not in line with the planning permission. As this will require the applicant to put in a further amendment the PC voted unanimously to put this application ON HOLD as the PC wishes to defer its comments on this until the further application is submitted when it will consider both.

02/01/2013

14/12/0032

OUTLINE APPLICATION FOR THE ERECTION OF A BUNGALOW IN THE GARDEN OF 8 HEATHFIELD CLOSE, CREECH ST MICHAEL (AMENDED).
(resubmission of 14/12/0006

The PC voted (with one abstention) to OBJECT to this application. The Parish Council wishes to record its view that this application would create a precedent at this location which the PC does not want in the village

21/12/2012

14/12/0043

OUTLINE APPLICATION FOR THE RESIDENTIAL DEVELOPMENT OF 44 NO DWELLING HOUSES, SCOUT HUT AND RECREATIONAL OPEN SPACE, DRAINAGE WORKS AND ASSOCIATED ACCESS AT LAND TO SOUTH OF HYDE LANE, CREECH ST MICHAEL

To PC voted to OBJECT to this application. The planning panel and SW are to write a detailed response setting out the many reasons for the decision.

04/12/2012

14/12/0042

ERECTION OF A SINGLE STOREY REAR EXTENSION AT 7 LABURNUM TERRACE, CREECH ST MICHAEL

As the PC were unable to view the proposed site, the PC voted (with one abstention) that they were unable to comment on this application at this time or to support it and suggested therefore that as TDBC Planners had viewed the site they were better placed to make a decision on this application.

14/1/2013

4/40/13/0001

CONSTRUCTION OF A DEDICATED ACCESS TRACK TO THE TAUNTON SEWAGE TREATMENT WORKS (STW) FROM THE A358. THE ACCESS TRACK WILL REMOVE ALL HGV ASSOCIATED WITH THE OPERATION OF THE STW FROM THE MINOR ROAD NETWORK BETWEEN THE A357 AND THE STW.

The PC voted again unanimously to SUPPORT this application for the construction of this access track. The PC wishes to make it known that the PC wishes this track to be clearly understood to be a private road (with keypad access) in status and not to be designated as a public highway. (Please note CSM PC has already recorded their support for this road)

21/1/13

4/40/12/0006

ERECTION OF 1 NO WASHWATER MOTOR CONTROL CENTER (MCC) KIOSK, 1 NO AERATION MCC BUILDING, 2 GENERATOR BUILDINGS AND 1 NO 11KV SUBSTATION BUILDING AT HAM SEWERAGE WORKS

The PC is of the view that the private access track (see 4/40/13/0001) is much needed and should have been put in place before this phase of work commenced. The PC recognises though the works have been allowed to start and therefore the PC now makes no objection providing the access track is finished and in place asap and before phase 3 of the works commences. The? PC view it is very important that the access track is built as soon as is possible.

 

13/31.(2).Planning.
(1) Wessex Water Ham Sewerage Works. GL advised there was no further update other than the applications above (no 4/40/13/0001 and 4/40/12/0006).
(2) Adsborough, Lapthorne. CS advised the applicants have had a travel survey undertaken and Planners are now examining this and consulting with Highways. KH asked why this application had taken a year when others could not be deferred. GC advised that timescales for each application may vary.
(3) Planning Compliance. The Clerk reported that though four cases had been referred to the TDBC enforcement team (1) Highfield, North End
(2), Worthy Lane Cottages,
(3), Woodcross Farm,
(4) Stables by canal only one outcome had been informed to date. This related to Worthy Lane cottages where the officer felt incidental use of the barn by the owners son and friends was permitted without planning permission; but that he would keep use under review. Resolved that the Clerk ask the enforcement officer for his reports on the remaining three referrals.

 

13/32. Accounts.
(1) Invoices to be paid.
Clerks Salary ?598.48, HMRC ?149.62, Clerks Expenses ?147.90, Came and Co Pavilion Ins ?89.30, Came and Co Youth Shelter and 7 Grit bins Ins ?25.00, Nigel’s Window Cleaning Co Bus Shelters Cleaning ?45.00, CSM Village Hall Hire ?44.00, C Sampson Reimb for Boiler Inspection at Rec Field ?35.00 and expenses ?23.48.
(2) Monies received and banked
(1) Parish Magazine advert? Income for 2013 Y Shah, Max Hooley, Taunton Handyman Services, M Lockton, J Cunningham, I Thomas, Helen Kemp Vet Services (all ?60.00), Clive Anthony Design, Isle Valley Vets, Way Ahead Comm Services, Groves Electrical Services (all ?110.00), Ashculme Ltd, Masterplumb and Neil Robertson (all ?200.00)
(2) Other income received and banked; TME Rent of Rec Field ?1650, RFMC Reimb of expenditure incurred ?2115.90, HMRC Reimb of VAT ?3,178.19,Western Power Distribution Wayleave for Rec Field pole ?6.62

 

13/33. Matters to be carried forward to the next Parish Council Meeting.
In view of the remaining items (12.3 onwards) on the agenda it was decided to hold an additional PC meeting on Monday 18th February at 7pm. This will be held at the CSM Baptist Church.

 

The meeting ended at 9.30pm.

 

The next parish council meetings will take place on Mondays, 18th February at the CSM Baptist Church and 4th March 2013 at the CSM Village Hall Lower Cttee Room; with both beginning at 7pm.

 

E&OE (errors and omissions excepted)

 

Steve Altria, Clerk to Creech St Michael Parish Council. Tel 01823 666295. Email clerk@creechstmichael.net

 

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CREECH ST MICHAEL PARISH COUNCIL


Minutes of the Meeting of the CSM PC held at 7pm on Monday 18th February 2013 in the CSM Baptist Church.


Present: C Sampson (Chairperson), S Hutchings (Vice Chair), P Chetwynd, S Creighton, Y Guest, G Hodge, K Hunt, G Lucas, K Reed and S Wellman (Parish Councillors). Steve Altria (Clerk). Also in attendance where 12 members of the public.? ??

 

13/34. Chairpersons Welcome. Cllr Sampson welcomed everyone to the meeting. 13/35. Public Speaking.
Mick Humphreys questioned why eight sites had been indentified potentially to be developed for housing in the village and expressed his view that TDBC should be held to account as the village had already had its share of building and no developer led developments are required. MH also expressed his concern over the use of Hyde Lane by young people walking enroute for school and suggested it be made ‘one way’ with traffic permitted to flow from the village towards West Monkton. The Chairperson advised MH that the Council had objected to all the developers applications and also sought enhancements to Hyde Lane to include a separate footway and cycle way. CS invited MH to stay and listen to the Council deliberations later in the meeting. 13/36. Apologies. Yamina Guest, John Middleton and SCCllr D Fothergill. 13/37. Declarations of Interest. CS explained the Somerset Assoc of Local Councils had given guidance on Cllrs living close to developments. If a Cllr is the applicant/landowner then the position is clearly to be declared and the Cllr must leave the room. If a Cllr overlooks a proposed development then he should decide if there is a pecuniary interest that affects property value. SALC suggest Cllrs may wish to declare an interest to be open. GH, SC,GL and SW all declared such an interest as they all live close to proposed developments. Resolved KH asked for a personal copy of the CSM Code of Conduct which the Clerk undertook to provide. 13/38. Minutes of the 4th February meeting had previously been circulated to Cllrs. Resolved. The minutes of the meeting were agreed with one amendment at item 13/28 as the car is parked in Charlton road the wrong way around each night on the road rather than the pavement. The minutes then were signed by the Chairperson as an accurate record of the meeting. 13/39. Matter arising from the meeting of the 4th February.(1) KH asked why the cleaning of the footpaths at Charlton Road and at High Path, St Michaels Road had not been cleaned as requested. Resolved The Clerk was asked to follow the footpath cleaning of Charlton Road and at High Path, St Michaels Road up. 13/40. Flooding. (1)The Env Agency Flood Surgery GH reported that he attended the surgery which had been held earlier today in the Village Hall. GH advised that 25 people were present and that he had found the EA very interested in learning of Parishoners experiences and he had in particular discussed the problems that additional building developments would cause. (2) Invite to Jeremy Browne MP. The Clerk explained he had invited our MP to attend the PC to discuss flooding but JB had suggested it would be more productive if the PC participated in the County Wide Summit alongside him that is to take place (15th March). (3) Langaller. The Clerk advised that SCC had now cleaned the drains and that he had written as requested to local landowners asking them to take steps to avoid public drains and culverts being flooded by water running off their land. Nigel Finch had since written asking what he was supposed to do and the Clerk has referred his request to SCC for advice.13/41. Recreation Field. (1) Installation of play equipment and a MUGA. CS advised that the equipment currently being installed by Lightmain will be completed by the 2nd March. CS explained that the design had been adjusted to include a disabled access path and the removal of a hoggin surface under a piece of equipment on advice from Lightman. CS distributed a financial statement giving a breakdown of the project finances which have been financed by s106 money ?187,200.00 and by the Parish Council ?4604.21.CS advised that both our SCCllr and TDBC Cllrs had been asked if their authorities would pay for the disabled access path. She also explained that the PC would have to meet the VAT bill and reclaim the sum. The Clerk had recently submitted a VAT reimbursement claim upto date successfully and this has been reimbursed in two weeks. A similar claim would be submitted at the end of the month following the invoice receipt and payment. Resolved. That the Rec Field panel be authorised to make payment of the invoices once received providing the works were satisfactorily completed, the invoice was in line with the financial statement and a clear ROSPA inspection had taken place. (2) Caretaker.? The Personnel panel are interviewing shortlisted candidates this Thursday. (3) Reinstatement of former site office. 1) The Clerk advised that following his registering a complaint he had now received a holding reply from David Wilson Homes that was simply a commitment to examine with no time scales. Resolved. The Clerk to raise with NSBC; a quality assurance body DWH belongs to. 2) KR raised that fly tipping had taken place. Resolved. PC to examine. (4) Verge ownership. The Clerk reported that he had spoken to the Highways Agency again and they had advised they were still considering the request. The Clerk has communicated the PC desire to make swifter progress. Resolved ?the Clerk to speak to Highways Agency again. (5) Donation to the Recreation Ground by Gwyneth Bryant. CS advised that all monies from GB funeral had been donated to Marie Curie Cancer. CS had further established that a youth football team had been wound up and their balances had been donated to the Rec Field. CS is now following up with Mr Bigwood a signatory. (6) Moving of Goal Posts. Resolved. GH to arrange with DLO to move the posts and white line the field. 13/42. TME.SW updated the PC on the progress of the ?proposed agreement between the PC and TME. Following the discussion at the jan PC meeting and in consultation with the chairperson, it had been decided to ask parishioners of their views. This was widely welcomed by Cllrs. A questionnaire would appear in the march edition of the parish post and survey forms would also be made available at key places in the village. 13/43. Planning.(1) Application received:(SH, PC and GH).

 


Date

Ref

Application

Outcome

22/1/13

48/13/0004.

VARIATION OF (APPROVED PLANS) AND CONDITION NO 5 (APPROVED LAYOUT) OF APPLICATION NUMBER 48/10/0036 (PHASE 1 RESIDENTIAL DEV OF 327 DWELLINGS, ASSOC HIGHWAYS.LANDSCAPING, RELIEF ROAD AND ROUNDABOUT) AT LAND OFFBRIDGWATER ROAD, WEST MONKTON

The Parish Council restated its view? that it wishes to see Hyde Lane routed onto the new roundabout (close to Hyde Lane Cottages) in the Monkton Heathfield development, with Hyde Lane becoming viable for 2 way traffic, incorporating a footpath/cycle route from the new development to the roundabout. (A proper footpath/cycle route - not simply lines on the carriageway). This would allow direct access from Hyde Lane to the ‘relief road’ and then onto the A38 for Creech residents. It also seeks appropriate traffic calming measures on Hyde Lane and in the village.

 

13/43. Planning. (2) Planning Consultation. The PC reflected on the CSM planning event held by TDBC on 12/2/13 in the Village Hall regarding preferred development sites. KH reminded the PC that John Williams, leader of TDBC had agreed they would not make a decision on the two (14/13/0006 and 14/12/0043) applications for Hyde Lane until after the consultation was concluded. This consultation allowed for views to be submitted until 7th March. MH asked if the parishioners had been consulted by the PC and he expressed his view that the PC were being put in an invidious position. CS explained Cllrs have spoken to the School and that as the parishoners views where very clear, the PC had been elected to represent their views it had voted to object to these two (and the previous one 14/12/0036) applications in Hyde Lane. CS proposed obtaining legal advice on how best to present the PC objections. Resolved. To submit the PC objections to TDBC on these applications and for the planning panel to obtain an hour’s advice from a professional. (3) S106 money. TDBC had written to the PC asking if the developments? went ahead would the PC want the play equipment , ?outdoor recreation allotments, community centre buildings monies were off site provision could be made. SW asked of the money could be used to buy additional land and could both comm centre and outdoor recreation be used to replace the pavilion. Other suggestions from Parish Councillors included upgrading the playgrounds at the village hall and at west view. ?The Clerk highlighted the need to ensure that the S106 agreement, a legal document precisely reflects the PC wishes as once signed the money would have to be used for the purposes stated. Resolved. The PC decided that in the event of TDBC granting planning permission it would want control of the S106 money and it would investigate the options put forward in the interim. (4) Hyde Lane SLP application 14/12/0036. KH advised that now TDBC had granted planning permission he believed SLP had sold the land in Hyde Lane to David Wilson Homes. (5) Core Strategy and National Planning Framework. MH undertook to print off a copy of these documents for the PC free of charge. MH was thanked. (6) Planning Training. TDBC training on transport issues on 23rd April clerkto book places if notified (7) Planning Panel. Resolved SW to join the Planning panel.(8) Planning Compliance. The Clerk had a reply from TDBC Planning Compliance Officer John Hardy (1) Woodcross Farm, JH has spoken to Mr Trim of Creechwood Terrace the owner. Mr Trim had advised he keeps a number of goats on the land and the containers are used to house the goats, keep a small tractor, Tools and other equipment, Storage of medicines etc and one is used as a rest room. Mr Trim had advised that there are a number there but said they are all in use for agricultural purposes. JH will be inspecting them shortly. (2) Stables by canal. JW advised that he was unable to stop horses using the canal path. As that use is not authorised he suggested that the Rivers and Canal Trust (formally British Waterways) should be notified so they could consider taking action. JH was informed that the mobile home is not used for residential purposes and that the small touring caravan was to go. JH agreed to chase the removal. (3) Highfield, North End. JW has spoken to Darren Addicott who was the Planning Officer for the application but has not had a response regarding the extension. JH had investigated the property a couple of years ago when there were concerns about the extensions at the rear. These were permitted development so no planning permission was needed. JH will speak to Darren again to see if he thinks the side extension needs permission. As far as the encroachment on the adjoining field is concerned JH has looked at both aerial photos and sites plans from previous applications and it would appear from those that there has not been an encroachment into the adjoining field. JH asked if Councillors have any evidence to the contrary he would be happy to take another look. Resolved. Planning panel to write to John Williams at TDBC regarding these. 13/44. Accounts. (1) Invoices to be paid. CSM PC Transfer money from Dep Acc to Current Acc ?30,000.00 (to facilitate in due course a reclaimable VAT payment for play equipment), CSM Baptist Church for Hire for mtg on 18/2/13 ?25.50 and British Gas Pavilion Gas Standing Charge only (5/10/12-4/1/13) ?56.66. were authorised (2) Monies received and banked since the last meeting; Parish Post Advert Income for 2013 Creech Physiotherapy Clinic ?110, Oakenden Driving School ?60 and Ashculme Ltd ?20? and CSM PC Payment of ?100 from its Santander bank account into its new CSM PC HSBC current account. (3) Insurance.? To consider quotation for insuring the recreation field play equipment. Resolved. To arrange cover for the new play equipment in the cover of ?190 000.00 with the councils insurers came and co at a premium cost of ?866.02 for a full year / The pro-rata additional premium due until 18th July 2013 is ?348.78. It was noted the insurance is in excess of the precepted (budget) sum. (4) ?Accounts. Report to end of Dec. The Clerk circulated copies of the reconciliation as at 31/12/12 to each Cllr. Income between 1/4/12 and 31/12/12 is ?32 989.91 and Income ?22,460.41. Resolved. To consider these at the PC March meeting. (5) S106 monies. The Clerk reported he had written to TDBC asking for payment of the interest on the s106 money as requested. He had an immediate reply advising that as TDBC had only held the money for a short period, that the interest was small and it is too expensive to reimburse small sums to be worthwhile. (6) ?Imprest/A/c arrangements. The Clerk proposed that as a caretaker is likely to be appointed shortly the PC needed to consider having an Imprest or account arrangements in place to enable them to purchase of materials or equipment. Resolved. To establish an Imprest account in the sum of ?100. 13/45. Highways. (1) North End A meeting is being held at County Hall on Weds 20th March to agree the next steps regarding the planned? installation of a virtual footway (2) A38 Adsborough. CS advised that SCC had deferred the work until august and that she would speak to the home owners whose tree had fallen in the recent storms and is left laying in the bus lay-by. (3) Update of issues reported/ identified incl pot holes in Arundells Way and Cooks Way. GL advised that these had now been numbered so were known of and would be repaired in due course ?(4) Salt bins. GL had considered the installation of 2 further bins in Tristram Drive and Queensdown as requested and recommended the purchase of one. He has also checked all the bins had salt in them. Resolved. The Council decided that the initial purchase of seven bins was a major investment and was all that could be afforded. It was agreed that next year salt bags would be sited on these slopes. (5) Speed Indicator Devices. The Clerk explained he had been advised by SCC Highways that due to snow and ice the speed tests that underpin the decisions as to which communities are to have a S.I.D had been delayed and no decision had been taken yet as a result. Resolved. The Clerk to monitor and keep seeking an early decision. (6) Hyde Lane. CS advised that DF had raised with Somerset Highways and that she had written to John Williams at TDBC giving the PC view that it wishes to see Hyde Lane routed onto the new roundabout (close to Hyde Lane Cottages) in the Monkton Heathfield development, with Hyde Lane becoming viable for 2 way traffic, incorporating a footpath/cycle route from the new development to the roundabout. (A proper footpath/ cycle route - not simply lines on the carriageway). This would allow direct access from Hyde Lane to the ‘relief road’ and then onto the A38 for Creech residents. It also seeks appropriate traffic calming measures on Hyde Lane and in the village. (7) Vicarage Lawns. In the absence of DF SCC response to DF request to remove private parking sign is not known. Resolved. To c/fwd to the next meeting. 13/46. Footpaths and Pavements. (1) Tristram Drive. YG had reported that the trees in question had now been cut down. (2) St Michaels Road and Charlton Road. DF had agreed to report these Slippery paths to SCC and in DF absence these will need to be c/fwd. Resolved. Clerk to put on the next agenda. (3) Coxes Bungalow. Resolved. The Clerk to write asking for the overgrown hedge to be cut. (4) Canal Bridge repairs to stone work. PC advised he had spoken to Richard Lees and had been advised it would not be dealt with for five years. It was noted the bridge in Charlton Road had been hit but they were unlikely to do anything there either. 13/47. Correspondence. (1) Reporting. CS proposed and it was Resolved that in future the Clerk will continue to circulate all correspondence received but would only put on the meeting agenda those items requiring a decision or that a Cllr requested. (2) Received (for decision)

 


Date

From

Subject

Comments

Undated

TDBC

Offering Parish Councillors training on Transport Issues on 23rd April 2013 at Deane House.

2 Cllrs booked to attend.

10/2/13

Tim Hiscock
Durston Parish Mtg Chairman

Attached copy of a letter sent to Richard Benton at the House of Commons and invited CSM PC to advise him of any observations the PC may have.

None made.

9/2/13

Karen Goldstone

Seeking support for improvements to the Bridgwater Taunton Canal towpath from the canal car park for a 100 metres section.

Also sent to SCC Countryside.

1/2/13

Police & Crime
Commissioner

Advising of public consultation on the development of Police and Crime plan. Inviting comments on 4 stated priorities to be made to
pcc@avonandsomerset.pnn.police.uk.

Consultation ends 28/2

1/2/13

David Wilson Homes

Acknowledgement reply to points made.

See minute13/41 (3)

1/2/13

SCC Highways

Speed Indicator Devices. Explaining that the recent bad weather had delayed the decision making timetable for the allocation of SIDs.

See minute 13/45 (5)

22/1/13

Richard Bryant
TDBC Legal

Advising of a Countywide review of recent flooding events that is to take place.

Will involve Parish Council representation.

21/1/13

Adrian Birch

Offering to purchase Merlyn’s Copse from the Parish Council

See minute 13/48 (3).

 

undated

Mayor of Taunton Deane

Inviting nominations for upto three Citizenship Awards TDBC intends to make for 2013.

None to be made

 

15/1/13

SALC

Advising that Community Infrastructure Levy will be 15% share to Parish Councils, with an enhanced 25% to those with a Neighbourhood Plan. I understand there is to be a "cap" of ?100 per council tax dwelling in the Parish where there is no Neighbourhood Plan. 

This is the "roof tax" to be levied by District Councils? on new development. Details have yet to be published by DCLG. 
PC will need to consider developing a neighbourhood plan.

 

14/1/13

Ann Rhodes
TDBC

Notifying the PC of a public consultation event to be held by TDBC in the Village Hall Cttee Room on 12th Feb 3.30pm to 7.30pm “If you had to choose where would you develop in CSM.”

See minute 14/32 (3)

 

11/1/13

Craig Erskine
DWH  

A holding reply in response to the Parish Councils request for action to install speed humps with the estate , to repair a section of paving by the bollards (to the right of the recreation field in Hyde Lane) and to improve the quality of the verge by the rec field (incl having the bulbs reinstated).

See minute13/41 (3)

 

6/1/13

Denise Garrett

Thanking the Parish Council for the salt bins around the village and suggesting two more half way up the hills of Tristram Drive and Queensdown.

See minute13/45 (4)

 

4/1/13

Lawrence
Gregg

Advising the Parish Council of the badly damaged fence adjoining the stream just up from Merlin's Copse.

Clerk to write to the owner Kelvin Tucker asking him to repair.

 

 

(3) Received (for information).


Date

From

Subject

Comments

8/2/12

Nigel Rea
SCC

Local Choices Events. Thanking the PC for attending one of the recent events. Feedback from these events along with an update from the Library Service Review is attached. SCC intend to send out an update later this spring along with details of future events. Please see http://www.somerset.gov.uk/localchoices

PC felt this scheme was not workable in CSM at this time

8/2/13

Barnardo’s

Offering youth and play services to the children and young people in the area. Charges available on request to Barnardo’s.

 

4/2/13

Hugh Loxton

Planning Application 14/13/006. HL advises he is to object to all applications that affect the water courses and tributaries that feed into North End as they are unsustainable because of the potential flooding issues.

Also sent to TDBC Planning.

4/2/13

Diane Malley

Offering a payroll service. (Marketing follows the introduction of HMRC online filing).Charges provided.

The Clerk does payroll.

31/1/13

Connecting Somerset

Update. A contract worth ?94m has been signed with BT to deliver high-speed broadband to 90% of premises before 2016.

SCC are contributing ?10m.

25/1/13

John Hardy
TDBC

Advised he had visited Worthy Cottages and satisfied himself that planning regulations are being adhered to.

 

23/1/13

Guy Robinson
SCC

Advising that the Minerals Preferred Options "drop-in" Thursday 24 January at Peter Street Rooms, Shepton Mallet has been postponed due to weather/road conditions.

 

14/1/13

Lynn Gates

Letter of support for TME having a five year lease and explaining the benefits her son gets from being a member.

 

8/1/13

Katie? Cameron
Plantlife

Seeking to notify parishioners of their e-learning bulletins www.plantlife.org.uk and? www.wildaboutplants.org.uk

 

7/1/13

Mrs I F Blackmore

Reporting several potholes in the Maypole area

GL has reported to Highways

30/12/12
and
5/1/13

Julie Dines

Advising of flooding at Langaller and seeking PC support to prevent further flooding.

PC has visited and SCC have been asked to clear drains.? Local landowners to be asked to take action as appropriate.

7/1/13

Josephine Pentney (Mrs)

Advising that she had taken action in response to the letter from the Parish Council to address the overgrowth caused by her lawson cypresses and explaining that the ridging to the pathway is similar to that to many in this area of the village.

This letter was reported to the Jan PC meeting.

3/1/13

SCC Highways

Notifying results of the speeds test at North End roundabout.
(Traffic from motorway bridge found to be within speed limit)

This letter was reported to the Jan PC meeting.

 

13/48. Merlyn’s Copse.(1) Signs. SW offered to remove the signs at the copse. The Clerk advised he had got amended quotations for moving the signs to the rec field, to install new signs at MC and at West View. The later he felt was expensive as they were required to be pole mounted which needed special fixings and manufacture. Resolved. To ask KSigns to install new signs at MC and reuse the signs at MC at the rec field and for the Clerk to ask TDBC to install signs at West View. (2) Pathways. KR highlighted she had not yet received the quote she had requested for replacing paving that had been washed away. (3) Future of the Copse. An unsolicited offer to purchase the copse had been received. Cllrs feel there is a need to consult Parishioners on this asset. CS proposed the PC makes a decision on the best way forward once parishioners views had been obtained. Resolved. That the PC await responses to the questionnaire. (4) Trees. GL raised his concerns about one tree's roots were creating a funnelling effect and suggested that the water was also washing away its roots, he is concerned the tree will fall down onto the adjacent highway. Resolved. For GL, PC, KR to meet with Mr Birch, to ask the Tree Surgeon for a quotation to remove the tree and roots and to agree a way forward. 13/49. Parish Post. CS advised the next edition would be issued in March. CS advised ?3,000.00 had been invoiced whilst the expenditure was estimated at ?1,874.00. CS thanked all involved and highlighted that increased interest in the magazine increased interest in the Parish. CS suggested an “opening” event be held for the rec field and Cllrs agreed to see what the interest there is to get some events going. 13/50. CSM PC Website. CS explained that the existing website agreement had run for 5 years to March 2012. In return for CSM PC providing support by giving agendas, minutes etc and a ? page advert in the Parish post Nigel finch provides website and hosting. NF had agreed to continue on an ongoing basis with a six months notice on either side. Resolved. To retain a website provided by NF on the existing basis and to thank him for his endeavours. 13/51. Housing Needs Survey. CS had spoken to Jo Humble Housing Enabling Lead at TDBC re proposed HNS and had been advised that needs are already established and she had followed her guidance and included the leaflet which details where residents can find out about affordable housing options in the Parish Post (march) rather than the draft survey. CS suggested the PC efforts should be to encourage registration on Homefinder and ensuring local connection wording is included in any Affordable Housing built. SW suggested that bungalows would be needed for people with disabilities and suggested that this to TDBC. KH was thanked for producing a draft HNS as this had brought Housing to the Councils and Parishoners attention. Discussion then took place about the need for young people and perhaps those wishing to move from their own home to know of empty premises as they become available. 13/52. No Cold Calling Zone. KR now had notice and stickers to distribute and is establishing where to site the signs. 13/53. Noticeboards. GL advised he had cleaned the glass on the north end notice board but it remained opaque. The glass needs to be replaced and he suggested that could be in Perspex.DD had had an offer from parishioner to move boards. GL agreed to speak to DD and determine what is to be done though the North End board should remain on its existing site. 13/54. ?Donations to charities. GL raised a concern about the size of a grant awarded recently. He suggested a cap which was then discussed at some length. Resolved .That donations to charity (excluding the Church) to be limited to ?250. 13/55. To receive County & District Councillors’ Reports. No report. 13/56. Matters to be carried forward to the next Parish Council Meeting.(1) Annual Parish Meeting agenda (2) Consider getting new gating arrangement at the rec field. The meeting ended at 10.05pm.???????????????????????????????????????????????????????????????????????????????????????????????

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The next parish council meetings will take place on Mondays, 4th March 2013 and 8th April 2013 at the CSM Village Hall Lower Cttee Room; with both beginning at 7pm.

 

Steve Altria, Clerk to Creech St Michael Parish Council. Tel 01823 666295. Email clerk@creechstmichael.net