/ Parish Council / Agendas / 7th September 2020



CREECH ST MICHAEL PARISH COUNCIL

A G E N D A for the Meeting of Creech St Michael Parish Council to be held virtually using Zoom at 7.00pm

on Monday, 7th September 2020

Join Zoom Online Meeting https://zoom.us/j/99707325113

Or telephone Zoom UK Tel No 0203 481 5240 and quote the above meeting reference no.

(The Public and Press are entitled to ask questions ahead of the meeting starting. Please see notes at the bottom of this agenda).


1. Vice Chair’s welcome. 1 min silence following passing of late former PCllr Anne Bishop.


2. Election of Chair/Vice Chair.


3. To receive any apologies for absence.


4. Declarations of Interests. Declarations of Individual Members. CC 9.2(i), SG (9.2(iii),ND 18.3, SH (10.9).


5. Vacancy. Clerk to update on PCllr vacancy (Anyone interested should speak to the Clerk).


6. To receive County and District Councillors’ Reports.


7. 7.1 Minutes – to approve the Minutes of the meeting held on 6th July 2020. 7.2 Recording of Proposer

and Seconder of the Planning (and other) Panels report. To consider a proposal from the Clerk. 7.3 Future

Recording of PCllrs votes when not a unanimous vote. To consider a proposal from BB. 


8. Matters arising from the Minutes of the meeting held on 6th July 2020.

9. Planning. 9.1 Planning Applications received. To consider the following applications and to make observations;

Date

Ref

Application

20 7 20

14 20 0027

Brickyard Farm Bull St CSM. Change of use and external alterations to an agricultural building to storage (class B8)

30 7 20

14/20/0029


Oakendon, Bull Street, Creech St Michael Erection of a single storey extension to the front with various alterations.


6 8 20

14/20/0031


Merdeka, Creech Heathfield Rd, Creech Heathfield. Replacement of dwelling with associated works.

9.2 Planning Applications received. To note the following applications received and observations submitted to SWTC;

Date

Ref

Application

Decision

1 7 20

14/20/0023

Charlton House Farm, Charlton Road, CSM; Variation of Condition No. 03 (occupancy of bdg to allow to be used as holiday let) of application 14/17/0037.


to SUPPORT providing that: the holiday accommodation shall be occupied for tourism only, with a restriction on the number of days of continuous occupancy, and will not be occupied as a person’s sole or main residence; and Highways are satisfied that there will not be a resultant detrimental increase in traffic unsuitable for Charlton Road. It is also noted that if the new treatment tank was not installed as referenced in application 14/17/0037, then the issues noted in the decision and report may be exacerbated by an increase in occupancy pursuant to removal of condition 3. NOTE. This application was subsequently withdrawn by the applicant.


3 7 20

14/20/0025


Ham House, White Street, CSM. Conversion of garage into 1 No. holiday let


to SUPPORT providing that the holiday accommodation known as The Forge, Ham House, Ham shall be occupied for tourism only, with a restriction on the number of days of continuous occupancy, and will not be occupied as person’s sole or main residence.


9.3 West Monkton Heathfield Urban Extension2. (PB) To note that the CSM MH2 Panel provided a response to the SWTC consultation on the Monkton Heathfield 2 dev site submitted ahead of their deadline 10th July. Regular scheduled meetings have continued with the SWTC Garden Towns Manager (AP). Zoom meeting have been held with SCC Highways (JF) on 24th August and the PC’s contracted Highway Consultants RGP (NR) on 2nd Sept.

9.4 “Planning for the Future” (PB). To explain the Governments proposals for changes to the Planning regime.


10. Finance – see minutes of meeting held on 3rd July and draft minutes of 2nd Sept mtg.

10.1 Routine Payments and Receipts made since the June meeting (schedule circulated); The Clerks, Caretakers and Gen Workers’ Wages, HMRC and SCC Pension Fund payments, Clerks Expenses July £70.81 and August £220.91, Bibby Factors Bristol Ltd (Rec Park 3d unlocking (4 7–26 7 2020) £67.20 and (1 8–23 8 2020) £226.80, SWTC (6xGrass cutting + 13 Weeks Dog bin Emptying) £1,900.80, Nailsea Fencing (Rec Park front fencing incl gating) £7,914.00, SALC (Training Fee CofC) £25.00, Lloyds Bank (Bank Charges 10 6 to 9 7.20) £6.50, Zurich Ins (Ins Premium 19 7 2020-18 7 2021) £3,200.17, SALC (SALC/NALC Affiliation Fee 2021) £756.93, Guardian Pest Control (Wasp nest on play equipment removal 14 7 20) £96.00, CYP (Furlough 20% top up for 2 weeks of July) £32.97, N Cridge (Reimb Petrol) £22.80, N Barnes (Bus Shelters Cleaning 6 8 2020) £75.00, Water2 Business (Rec Park Water supply 10 1 20-6 7 20) £13.57, Live4Soccer (goalposts) £1224.95. J Miller (Allotment Rent 20/21) £675.00.

10.2 Monies Received and banked since the last meeting; SW Lottery (Proceeds July £10.00 Aug £8.00), HMRC (Furlough Payment for July) £370.00, Minehead Town Council (Sale of Conference equipment) £500.00.

10.3 Payments to be made upon receipt. To authorise payments. T Trump (Caretakers Leave Cover)

10.4 External Audit (18/19). To note the report from PKF Littlejohn the PC External Auditors (if received).

10.5 Accounts (1st Qtr 20/21). To report (previously circulated) that the Council’s receipts for the period 1st April to 30th June 2020 are £34,289.56 and the expenditure £8,710.39 (excl provisions); both are in line with expectations adjusted for covid19 impact. The Fin Chair has checked the bank rec to the bank statement and Fin Cttee reviewed the budget monitoring report.

10.6 Banking. To review arrangements and to consider options to opening a Deposit account. See enclosed report.

10.7 Financial Controls. To agree (see attached document) as amended to reflect the closure of the PIP Unity Bank Acc and the issue of a Lloyds Debit Card.

10.8 Risk Assessment of Assets. To consider and agree the approach to the Annual Risk Assessment of Assets.

10.9. National Pay Award. To accept the National Pay Award agreed by the Nat Joint Council (details circulated).


Continues overleaf




11. Rec Park. 11.1 Operational Issues Update 11.2 Improvement Projects. Update report and to agree how to progress projects. 11.3 Play Equipment. Snagging Update. 11.4 Hiring. Process, rates and hiring policy.

12. Highways. 12.1 Defects or Issues to be reported /considered. 12.2 Winter Maintenance (Grit Bins). 12.3 Double Yellow Lines. To consider a request for double yellow lines in front of the access to houses adjacent to the Village Shop.

13. Footpaths/Rights of Way. 13.1 Defects/Issues and report of the Parish Footpath volunteers. 13.2 Business and Planning Act 2020 - pavement licenses. To note and to agree how future applications will be considered. 13.3 Dog bin. Request for additional Bin in Bull St.


14. Website and standard email addresses for PC Emails. (AG). Update report.


15. Youth Panel. To update on the activities of CYP and to agree hire of the VHall Cartwright Room during winter (YG).


16. Correspondence. To consider any correspondence received that Cllrs wish to raise.


17. New Matters to be carried forward. None.

18. Council to decide to exclude Public and Press for these items. 18.1 Unitary Authority for Somerset. To note the District Councils decision to support a 2 UA option and to consider publication of PC decision. 18.2 General Workers Review. To agree outcome. 18.3 Update on Purchase of the Canal Car park and membership of Canal Panel. See separate report.



Steve Altria, Clerk to Creech St Michael Parish Council 01823 666295. Email clerk@creechstmichael.net

The next CSM PC mtgs are on 5th Oct and 2nd Nov at 7pm using Zoom (or in Cartwright Room, Village Hall if permitted).









Public notes;


Please note that meetings may be recorded by CSM PC. You should be aware that the Council is a Data Controller under the Data Protection Act 2018. Data collected during the recording will be retained in accordance with the Council’s policy. Therefore, unless you are advised otherwise, by attending the Council Mtg and/or speaking during Public Question Time you are consenting to being recorded and to the possible use of the sound recording for access via the website or for training purposes. If you have any queries regarding this please contact the Clerk as detailed above.

Members of the public are welcome to attend the virtual meeting and listen to the discussions. There is time set aside ahead of the meeting at 7pm to allow the public to ask questions. Speaking under “Public Question Time” is limited to 3 minutes per person in an overall period of 15 minutes. The Clerk will keep a close watch on the time and the Chair will be responsible for ensuring the time permitted does not overrun. The speaker will be allowed to address the Council once only and are not allowed to participate further in any debate so will be muted. If a member of the public wishes to address the Council on any matter appearing on the agenda, the Chair if raised during Public Question Time will normally permit this to occur either when that item is reached or before the Councillors begin to debate the item. Please make the Clerk aware of your request ahead of the meeting or on arrival before 7pm.

If an item on the agenda is contentious, with a large number of people attending the virtual meeting, a representative should be nominated to present the views of a group. These arrangements do not apply to exempt (confidential) items on the agenda where any members of the press or public present will be asked to leave the virtual meeting. Full Council, Committee and Panel agendas, reports and minutes are made available on our website: www.creechstmichael.net

For further information about the meeting, please contact the Parish Clerk via email: clerk@creechstmichael.net