/ Parish Council / Minutes / 7th December 2020



CREECH ST MICHAEL PARISH COUNCIL

Minutes of the Meeting of the CSM PC held on Monday 7th December 2020

held using Zoom at 7pm.

Present; PCllrs S Greenhalgh (Chair), J Pengelley (Vice Chair), B Brighton, P Brown, C Cudlip, N Davidson,

A Gunstone, S Hutchings, J Peilow [JRP] and P Tucker. (Parish Councillors). The Clerk. SCCllr D Fothergill. Three members of the Public attended.


20/185. Chairman’s Welcome. SG welcomed all and Chaired the meeting.


20/186. Apologies. PCllr Y Guest (reason not accepted), SWTCllr D Durdan.


20/187. Declarations of Interest. (1) Declarations of Individual Members. BB re Planning 32 Dillons Rd 20/192. SH re caretaker. ND declared an interest in the Canal Carpark minute 20/200. AG re item Pitch Fees (20/196 (2). None took part or voted on these items.

(2) The Clerk on all PCllrs had submitted a dispensation request to enable all Councillors to take part in the discussions on the precept. The PC granted the dispensation to enable all Councillors to participate in the precept determination discussions at this meeting and at the next meeting on 4th Jan. Proposed JP. Seconded BB. All for.


20/188. SWTC Councillors’ Report. No report. SG asked if KD had replied yet on the PC request for the SWTC maintenance grant to be increased. The Clerk advised KD had been fully briefed but that an outcome is still awaited.

Action. KD to reply to SWTC grant increase request.


20/189. County Councillors’ Report. DF advised; (1) Covid-19 Restrictions: Revised Government regulations meant that Somerset entered Tier 2 restrictions on December 2nd. The main requirements of this Tier

  • No mixing of households indoors, excl. support bubbles. Max of 6 outdoors.

  • Pubs and bars must close, unless operating as restaurants.

  • Hospitality venues can only serve alcohol with substantial meals.

  • Venues must stop taking orders at 10pm and must close by 11pm.

  • Retail, indoor leisure, accommodation, hairdressers, places of worship will all be able to open

  • Early years settings, schools, colleges and universities will remain open

Tiers and regulations will be reviewed again on December 16th and full details found at www.gov.uk/guidance/full-list-of-local-restriction-tiers-by-area


Coronavirus infection rates: As at 27th November, the number of confirmed Covid cases in Somerset was 5812) (up from 2,738 on 1st Nov) and the number of Covid-attributed deaths 243 (208) 15 of which were within last 7 days). The rate per 100,000 currently stands at 84 for Somerset with SW&T at 74.8. The current number of total deaths across the County is currently 3% below the 5-year average and the latest R-value for Somerset is between 1.0 and 1.3. It is vitally important to remember at all times the Hands-Face-Space message.


Christmas bubble guidance: Here are the main points to be aware of:

You can travel between tiers and UK nations to/from your Xmas bubble between 23 and 27 December.

  • Once at your destination you should follow rules in that tier.

  • Three households can form a Christmas bubble together.

  • You can only be in one and cannot change your Christmas bubble.

  • You can only meet your Christmas bubble in private homes or in your garden, places of worship, or

public outdoor spaces.

  • You can continue to meet people who are not in your Christmas bubble outside your home according

to the rules in the tier where you are staying.

  • If someone is in your Christmas bubble, you can visit each other’s homes and stay overnight.


http://www.gov.uk/government/publications/making-a-christmas-bubble-with-friends-and-family/making-a-christmas-bubble-with-friends-and-family


(2) 2021 Primary School Places: Applications for Primary School places in 2021 need to be made through Somerset County Council’s website: www.somerset.gov.uk/admissions The deadline is Friday, 15 January 2021.


(3) Christmas shopping online: Trading Standards are advising online consumers to only buy from ‘reputable’ traders. With consumers spending online £2bn a week a new info video is available to explain how issues and problems can be dealt with  https://www.youtube.com/watch?v=dA75JeXrcu0  


(4) Domestic Abuse: During the first three months of lockdown, Somerset Integrated Domestic Abuse Service saw over 10,000 people reach out for information and help to their website – an increase of more than 8,000 the previous year. Help can be accessed by calling 0800 6949 999 (or 99 if someone is in immediate danger).


(5) One Somerset: The final supporting submissions for One Somerset will be sent to the Secretary of State, MHCLG by 9th December. It is then expected that he will carry out consultation in Spring 2021 and make a decision in early summer. Further details can be found at www.onesomerset.org.uk .


(6) Export Growth Plan: SCC are raising awareness of the new opportunities emerging for local companies to export goods and services. The Dept for International Trade (DIT) is offering one-to-one engagement with businesses specialists providing support for companies to export goods. To access DITSW@mobile.trade.gov.uk




(7) Climate Emergency Strategy: The five councils in Somerset have recently launched their plan for Somerset to go carbon neutral by 2030. The Climate Emergency Strategy considers how climate change will impact and describes some of the key actions to tackle our carbon emissions including developing an energy plan for the County, developing an electric vehicle strategy, improving walking, cycling and public transport infrastructure, improving resilience to climate change such as flooding and working with businesses and residents to reduce their own emissions. See http://www.somerset.gov.uk/climate-emergency


DF advised he needed to leave the meeting. At this point JP announced her resignation for personal reasons from the PC with effect from the end of this meeting and expressed her pleasure at working with DF to benefit the Parish.


20/190. Minutes of the PC Meeting held on 2nd November 2020,

(These had been previously circulated to PCllrs). The minutes of the 2nd Nov meeting were agreed. The minutes were then authorised to be signed and dated by the Chair as an accurate record of the meeting. Proposed JP, Seconded AG. All voted for.


20/191. Matters Arising from the minutes of the 2nd November Mtg. The Clerk has previously circulated a report;

20/167. SWTC Councillors’ Report. KD had yet to reply or respond to update requests on the PC request for the SWTC maintenance grant to be increased. The Clerk had prepared a briefing note and KD had been briefed on the SWTC maint grant not having been increased since at least 2007 whilst the DLO charges have significantly increased these past two years. The officer at SWTC for her to contact has also been identified.



20/134(7) Banking. He has yet to apply to open a Deposit Acc with Nationwide Bdg Soc as he has been prioritising getting add signatories on Lloyds on line account. ND and PT now had online authorisation.


20/157. Finance. (6) Pitch Lining. The Lining Machine along with paints have been received.


20/158. Rec Park. (1) Operational Items. Actions. The Caretaker to get the outside door locks replaced.

(4) Annual Safety Report. Sutcliffe’s to do required and agreed repairs option 2 at a cost of £1,916.36 plus VAT last Monday 30th Nov.


20/159. Canal. The first meeting of the panel was held on the 3rd Nov. Porter Dodson have been paid for their purchase work though an invoice for their fees for documenting ROW is expected in due course.


20/171. Planning (3) Enforcement; It was noted SWTC Planning enforcement have taken action re the car park at the Maypole PH and adjoining field and the scaffolders are now off site. Landlady has been given until end of the year to submit a planning application to SWTC.

(4) West Monkton Heathfield Urban Extension 2. Clerk had issued the RGP report to PCllrs once Highways response had been received ahead of Dec mtg.

(6) Planning Training. Application had been made for all PCllrs to attend Planning Training on the 10th Nov but the training was postponed by SWTC due to national Covid lockdown


20/172. Finance (10) Climate Change. PC bid for an E car charger at the Rec Park and the VHall bid (less its contingency) submitted ahead of the SCC deadline. Outcome expected 15th Jan 2020


20/173. Rec Park. (1) Operational Items. key holders are to be reviewed.

(2) Toilets. The Football Team Managers have been informed of the PC requirements on cleaning.

(4) Play Equipment. Clerk and CS had chased Sutcliffe’s to do repairs. Repairs to be done 30 11 20.

(5). CCTV/Security alarm (CC). Clerk has circulated quotes and put-on Dec agenda.


20/175. Footpaths/Rights of Way. 11.2 Dog bin. Following a request for an additional Bin in Ham on the Env Agency Ramp it was decided to ask the footpath volunteers for their views on where the priority is for dog waste bins. Clerk had done this and circulate their recommendations.

11.3 Bull Street Waste Bin It was noted that the EA had agreed to the request to instal a bin by on their ramp.

The Clerk had produced maps showing where the dog bins and noticeboards are.

SH still to install waste bin on the Bull St ramp.


20/178. Website/Email addresses. It was agreed that responsibility for taking this project forward would transfer from AG to JP. Clerk has passed onto JP the guidance on Legal requirements.


20/179 Allotments. It was agreed to support a bid by the Society for water butts using S106 monies.

Clerk informed SWTC and Allotment Society of CSM PC’s support for their project.


20/180. Village Hall Technology. CC/JRP/PB have met with VHall Cttee to discuss technology to be purchased.


20/192. Planning. (1) Applications. The following applications were considered and observations agreed;

Date

Ref

Application

Decision

28 10 20

14/20/0024

Wortheys Farm, Worthy Lane, CSM erection of extension to Dutch barn for the housing of livestock.

To SUPPORT with no comment.

Proposed BB, JP Seconded. All for.

6 11 20

14/20/0035

32 Dillons Road, CSM erection of a single storey front and side extension with construction of a dormer.

To SUPPORT.

Proposed SH, SG seconded. All for bar BB who abstained.

6 11 20

14/20/0045

Stoborough Lodge, St Michael Road, CSM erection of a single storey extension to the side, with basement under and formation of access drive

SUPPORT with the following comment in view of the fact that 8,000+ vehicles a day now travel along St Michael Road, an unclassified road, CSM PC would like to see the following Condition included in any approval:

An area for vehicles to turn around within the front garden curtilage in order to enable exiting the property in a forward gear, in the interest of pedestrian and highway safety.

Proposed BB, SH Seconded. All for.

6 11 20

14/20/0046

Flightline, Adsborough replacement of workshop on land (resubmission of 14/20/0006).

To SUPPORT with no comment.

Proposed BB, JP Seconded. All for.

10 11 20

14/20/0047/LB

1 Heathfield Farmhouse, Creech Heathfield Rd, CH replacement of porch to the front.

NOT TO SPPORT as the proposed porch does not represent a satisfactory form of development in preserving the character of the Listed Building, or comply with the relevant development plan policies, and the statutory requirements embodied in Planning Listed Building and Conservation Areas Act.

SH proposed, JP Seconded. All for.


30 11 20

14/20/0048

51 Arundells Way, CSM. Erection of a single storey extension to the rear, a side garage and front porch.

To SUPPORT with no comment.

Proposed BB, SH Seconded. All for.

1 12 20

14/20/0049

65 West View, CSM. Erect a single storey ext to the side with formation of ramp access from the highway

C/Fwd to Jan PC Mtg.

15 10 20

SCC/3751/2020

Walford Cross Waste Station redevelopment of existing waste transfer station and depot.

CSM PC’s recommended that planning approval should not be granted unless and until the extensive listed concerns that were set out are duly investigated and either mitigation or amendment to the proposals is made such that the environment and neighbouring residents’ amenity and safety is protected.

Proposed JP, SH Seconded All for.


(2) Planning Application 14/20/0008 Mill Lane, CSM 13 3 20 Change of use of land to a crane hire depot,

including the storage of containers on site in association with crane hire. (retention of works already

undertaken). It was agreed that the PC makes representations to SWTC Planning Manager with a copy to the

SWTC Leader, CSM District Cllrs and case holder raising the PC concern over the length of time to reach and

publish a decision on this planning application.

(3) Enforcement; It was noted that SWTC Planning enforcement had examined an alleged breach of planning

at Unit B1, Creech Business park, Mill Lane, CSM and that they had decided that that the use falls within

the lawful use “E” and no planning permission is required at present as takeaways are currently marginal to

the business.

(4) Monkton Heathfield Urban Extension 2. PB reported that RGP Highway consultant’s report on road safety

in the village had been issued to SCC Highways. A positive meeting had since been held at which the report

had been discussed and recognised as comprehensive and that they had been positive about what might be

done. These fall into 3 groups. Lines and Signs, a small improvement project and major works (the latter

would require developer funding). A meeting with Technical Officers is to take place in the new year.

PB proposed RGP be paid for their report.JP seconded. All voted for. PB also suggested that the PC consider

purchasing village gateways.

(5) SWTC Local Plan SHLAA. The Clerk having preciously circulated SWTC’s maps explained that Council as

part of their local plan work had approached local landowners and developers with a “Call for sites”. These

had yet to be subject to either SWTC evaluation or to a planning application. The two largest sites put forward

are within the green wedge in the CSM Neighbourhood Plan. One of the two smaller sites is currently being

subject to a consultation exercise by the developer’s agent ahead of a likely application next spring. The final

site put forward is located over the motorway and represents the missing area of the MH2 development site.

The Clerk suggested that representations be made to SWTC to support that site inclusion within the MH2

development as this would facilitate passage from CSM to/from Walford Cross and the green areas envisaged

between. This was agreed. PB highlighted that the village is likely to be required to take further development

and suggested the PC identifies its preferred site as part of a NH Plan review.CC also highlighted that

remodelling the Land South of Manor Farm Langaller will also have an impact.

Action. Clerk to write to SWTC Planners re enclosing the final site within the MH2 development site.


20/193. Budget 2021-2024. The Clerk had previously circulated a draft budget for the three years 2021-2024.It was noted that no C.I.L or S106 monies or add houses were anticipated in 21/22. This will create funding difficulties for unplanned projects/aspirations. He asked PCllrs to review and would invite/answers questions but the PC would need to agree a budget and make a decision on its precept at its 4th Jan meeting. As he had received the DLO charges for next year (21/22) that day he would update the budget and recirculate.


20/194. Finance. (1) Invoices to be considered for payment; RGP (Road Safety Report) £5,310.13,

Net World Sports (Pitch Liner and White and Blue paint) £490.91, Sutcliffe Play South West (Play Equipment Repairs) £2,299.63, Somerset Forge Ltd (Finger Post at Bull St refurbished) £840.00, K Hutchings (Caretakers Expenses) £145.00, J and J Miller (Excavate under Rec Park gateway) £510.00, SALC (Ess Cllr Training 3/12) £25.00. All agreed - proposed PB. Seconded CC. All voted for.


(2) Routine Payments made since the last meeting; The Clerks, Caretakers and Parish Lengthsmans’ Wages, HMRC and SCC Pension Fund payments, Clerks Nov Expenses £115.09, EDF (Pavilion Electricity) £30.00, EDF (Rec Park Garage Electricity) £15.00, Clerks, Caretakers Salary, Lloyds Business Bank (Charges 10th October – 9th November 2020) £7.00, ALCC (20/21 Membership) £40.00, Sutcliffe’s (Play Equipment Retention £20,245.00, SWTC (2nd Qtr Grass cutting and Dog Bins 2.7-30.10.20) £2,967.04, Wilson & Barnes (5 Bus Shelters cleaned 16 11 20) 75.00, CSM P Church Council (Burial Ground Grant /minute 20/172(9)) £685.00.


(3) Emergency Payment. The Clerk reported that the Chair and he had agreed to pay Heartstart Somerset £105 to replace the 3 sets of defib pads in the Parish that need to be renewed upon inspection.


(4) Income Received. SW Lottery (Proceeds Nov) £8.00, Tone Youth FC (Pitch Hire 4th Oct) £140.00, SWTC (S106 Rec Park Equipment Project) £19,142.00, Ruishton FC (Pitch Hire) £20.00.


(5) Annual Asset review. The Clerk thanked SG/BB/PB/JP/SH for examing the assets. All assets were present. An update report on the condition of some of the items starting to show signs of needing attention was given.

Report accepted - SG proposed, PB seconded. All voted for.


(6) Climate Change Funding. The Clerk confirmed he had submitted bids for funding for an EV Charger at the Rec Park and on behalf of the Village Hall Cttee an application for a new Ground heating system to SCC. SCC decision date is 15/1/2021.


(7) Rec Pavilion Gas Supply. The Clerks reported that the existing 3-year contract with no s/charges had expired. He had provided 3 quotations for a new supply contract but each now had had a s/charge. As the PC retains the supply (pending upgrading pavilion) but doesn’t use gas any new supplier will increase costs. It was agreed to take out a 1-year contract with SSE est cost of £68p.a. SG proposed, BB seconded. All voted for.


20/195. Personnel Sub Cttee. PB proposed that with 3 staff and with LG reorganisation ahead the PC now needed a Personnel Ctte. This was agreed - SG, ND, JRP and BB members. PB proposed, JP seconded, all voted for.

Action. Clerk to draft Terms of Reference.


20/196. Rec Park. (1) Operational Items. Nil. (2) Rec Park Panel. AG advised he had previous circulated a report from the Panel and asked if there were any questions. BB asked what item 8 referred to and AG advised that the panel would be seeking volunteers to do work in the Rec Park in the spring. PB asked about widening the panel membership. AG advised he would advertise on facebook for anyone interested and also once the noticeboard was in place put up posters. CS is currently looking at noticeboard costs and external funding.


PB advised he had now received 9 trees from SWTC and asked if any can go in the Rec Park or Parish. The only suggestion to date is to plant two on land at Brickyard Farm. SH suggested North End.

Action. PCllrs to make suggestions for sites for planting trees. PB offered to plant the trees.


Pitch Hire; it was agreed these remain unchanged for 20/21 season with footballers undertaking the pitch lining in future now a pitch liner and paint had been purchased. AG asked as the Gate locks been changed how the padlocks work and also to discuss Park locking up time and bookings. SG offered to meet with AG and explain. JRP advised he costed a booking system at $100 p.a plus possibly a calendar licence. This would enable six areas of the Rec Park to be booked online.

Action. SG offered to meet with AG and explain re locks and timings. JRP to develop booking system further.


The need for a sign to warn about kite flying near cabling at the bottom of the Rec Park is to be added to the Panels next meeting agenda. BB highlighted the Play Inspectors report had stated the need for a sign for the outdoor gym equipment height and age requirements. It was noted that there was an existing sign but suggested, as the Inspector had missed it, that was too small and not being read. AG to raise with Panel. AG advised that the app referred to on the notice didn’t work. BB explained that Sutcliffe’s should shortly activate as they’ve now been paid.

Action. AG to raise issues at Panel mtg.


(3) Equipment Repairs. Sutcliffe’s repaired the play equipment on 30th November. (4) Improvement Projects. On hold to the New Year. (5) Play Equipment Project. The Clerk advised that £354.39 remained and suggested either a seat or waste bin be purchased in the Rec Park. It was agreed the panel is to make a decision.

Action. Panel to decide how to utilise remaining sum.


(6) CCTV/Security Alarm. The Clerk had preciously circulated quotes. AG advised that the Panel had queried the need for CCTV. Individual Cllrs expressed views. SH suggested as we’ve now got fencing in place to take stock for a while. The Clerk asked how these would be funded as neither are budgeted for as he had understood PIP would be asked to pay. PT proposed pausing until a summer review on CCTV and proceeding with A Birch for the alarms (£400 plus Vat) with PIP being asked to pay. AG seconded. All voted for.


(7) Security. SG advised that Marine Fitness will lock up the Rec Park in the evenings (Mon to Fri) in lieu of having use of the Park to exercise Tues to Thurs. This will leave the Parish Lengthsman to un/lock at weekend’s and it was agreed to pay 1hr a week wef 7th Dec. Cover for the caretaker will be done by NC within existing hours

Action. SG to draw up an agreement with Marine Fitness (to include an exit clause).


20/197. Village Hall AV equipment. PB advised that PCllrs and the Clerk had met with VHall Ctte who have a £5k grant. They have decided they wish to get a projector and screen in the main hall and a hearing loop in the Cartwright Room. PB recommended that the PC’s agreed grant of £1k be held back in order that a drop-down screen and a projector from a different supplier be examined in order to try and get a cost nearer the budget; noting as the main user the PC may need to top this up if not achieved. Agreed.


20/198. Highways. (1) Defects. None. (2) A358 dualling scheme. To note Highways England decision to allocate a contract to Taylor Woodrow following a competitive tender process. HE is now in the process of finalising the scheme contract with Taylor Woodrow, which is scheduled to be awarded early next year. Taylor Woodrow are also progressing early works on the scheme’s preliminary design. 


20/199. Footpaths/Rights of Way. Defects/Issues. The report of the Parish Footpath volunteers was noted. 12.2 Training. The PC agreed to book three (incl Parish Lengthsman) strimmer certificate course places at up to £67.50 each. SG proposed, JP seconded. All bar SH (who voted against) voted for. CC raised the need for use of chainsaws on occasions and it was agreed in principle that contractors would be used.

12.3 Dog bin. Request for additional Bin. The Footpaths volunteers prioritised recommendations were considered. It was agreed to purchase and site a bin by the existing Canal and River Trust sign about 8 metres from the bridge (Creech side) nr Cathill Farm from this year’s budget and that other requests would need to be considered for funding from future years budgets.

Action. Clerk to organise the Bin purchase and installation and to inform enquirers of PC decision.


20/200. Canal. ND advised that two meetings had been held of the panel and minutes had been previously circulated. A bollard is suggested rather than a gate in order to stop overnight parking without blocking other forms of access and location is to be agreed subject to establishing who owned a stretch of the road. Other areas discussed were the need for a sign and a noticeboard, a waste bin, clearing vegetation, opening and closing times, vehicle release fees. It was agreed that the canal panel would have delegated power to spend the agreed annual budget. PB proposed, SH seconded. All voted for. BB reminded that quotes for clearance work need to be obtained. JRP and BB highlighted the need to specific about opening times.

Action. Clerk to get quotes for signs and to establish ownership of road. SG to discuss with the Parish Lengthsman carpark security.


20/201. Youth club. The minutes of the panels meeting had been circulated. The Clerk advised that he had approached neighbouring Parishes to see if a joint club could be formed but there was no interest other than West Monkton are set to consider the request the following evening. As this was likely to only be a small contribution reflecting 3 members this would not be enough to proceed. A resident was also asking WM PC to support her setting up a club in their Parish. It was agreed to suggest to WM PC whether there was scope to meet and explore linking in some form. It was agreed the Clerk could bid to Som Community Foundation to see if they would fully fund a year’s provision.

Action. Clerk to see if WM PC will meet to discuss a youth club and to bid to SCF for funding.


20/202. Annual Parish Meeting. April 23rd Friday 2020. The Clerk advised that at this time a decision would usually be made on the format of the APM and preparation commenced. SG suggested given the Covid situation SALC be asked for guidance.

Action. Clerk to speak to SALC re APM.


20/203. Correspondence. SH advised that a gas leak had occurred in the gas pipe line at Creech Heathfield.

As this site is subject to a planning application JP suggested SWTC be informed of the potential hazard in order that they may consult Wales and West and take it into account. Bull St Waste Bin. JRP asked when this would be put in place. JRP advised that there is a Bat roost in the pill box and suggested a sign be placed to deter disturbing the bats. The Clerk asked JRP to provide wording for a sign so he could get a quote. CC suggested a mesh across the opening instead. It was agreed the canal panel would examine this.

Action. Clerk to write to SWTC re Gas Leak, Canal Panel to examine how best to protect bat roost, SH/CC to install bin.


20/204. JP Resignation. SG thanked JP for the work she had done for the Parish and hoped that, in future, she would return to the PC if a vacancy permitted. JP suitably responded.


Mtg ended 10.08pm


Steve Altria, Clerk to Creech St Michael Parish Council 01823 666295. Email clerk@creechstmichael.net


Future Meetings;

The next CSM PC mtgs are on 4th January 2021 and 1st February 2021 at 7pm virtually using Zoom.

Please Email the Clerk for an agenda and invite.