/ Parish Council / 2006 Minutes / January 2006

Minutes of a meeting held at 7pm on Tuesday 3 January 2006
in the Lower Committee Room of the Village Hall.


Present:  E Webb (Chairman), P Cllrs R Farrow, A Bishop, R Bryant, T Carter, K Cooper, S Cooper, D Durdan, S Holdaway, G Lucas, R Rooke. 


930. Chairman’s Welcome: The meeting proceeded at 7pm when the Chairman welcomed those present & wished them a Happy New Year.


931.  Apologies:  Apologies were received from D Cllr G Leighton and B Rowlinson. 


932.  Correspondence requiring a decision: 







Boundary Commission document detailing proposal to merge CSM with N Curry, Stoke St Gregory Burrowbridge & Durston as a ward with 3 district councillors

Final deadline for response is 6 March. It was proposed, seconded and agreed by a vote of 10-1 that the proposal is opposed because Ruishton and CSM have a very good relationship, are geographically adjacent to each other, & share each others facilities & events. Furthermore, they have a history of jointly addressing problems which they have in common, such as Wessex Water site issues and regular flooding. The Clerk will respond after hearing from Cllr Durdan who is to attend a TDBC meeting.



Final version of Somt Local Transport Plan.

Councillors were each given a transport plan which they may reply to individually.


H Prescott & S Causley

New residents of 51 West View wrote to say they would be against street lighting outside their property & to express concern about buses in West View.

A reply is to be made that this route has been determined by the Ministry of Transport.



Planning Training for Parish Councils on 31.1.06.

No-one will attend



Summary of TDBC accounts.

The Clerk is awaiting more copies.


933.  Minutes 918-927:  It was proposed, seconded and unanimously agreed that the Minutes be adopted as correct.  The Chairman signed each page of the Minutes.


934.  Matters Arising from the above Minutes:  The Clerk was asked to report that yet another speed related accident had occurred at North End over the Christmas period, & congestion was still occurring at the Hyde Lane junction in the village centre.  PC Hicks would be asked to patrol this and another notice would be placed in the Newsletter reminding people they may use the Bell car park for short periods. It was agreed that Cllr S Cooper would become a Recreation Field Committee representative in addition to Cllr Carter, and the Clerk would double-check that the next Recreation Field Committee meeting would be on the following Tuesday.  She would ask that Cllrs Cooper and Carter were both e-mailed dates of meetings in the future, together with the Minutes.  The Clerk reported that she has ordered the dog bin for the canal car park.


935:  Accounts.  Bills to be paid: The Clerk having checked invoices as correct, it was proposed, seconded & unanimously agreed that the following amounts be paid: Clerk’s wages - £351.56; hall hire – £42.00, Moore Stephens (audit) – £141.00; £SLCC – 84.00; BT – £65.15 (the Clerk had already paid this & so the cheque was made out to her) D Bage (renovation of notice boards) – £390.00.  The Clerk would ask D Bage to check the notice boards for damage as the doors had become stuck with paint and they had to be prized open.

  Precept:  It was proposed, seconded and unanimously agreed that an amount of £14,215.00 would be precepted comprising: Audit fees - £345, Newsletter – £1,000, Burial grounds – £975, grants – £3,140, sub-contracting – £1,650, salaries – £4,370, admin – £2,800, contingency – £1,130, S137 grants – £2,000 (an individual vote was taken on this and it was agreed by a vote of 6 with 1 abstention that the S137 budget would be £2,000.  The 4 LAT members who are also councillors did not take part in the vote), notice boards – £50, misc. – £1,125 = £18615 less money from surplus and income expected next year (-£4,400) = £14,215.00.  The internal auditor having advised that the councillor who checks the accounts and bank reconciliations should not also be a cheque signatory, it was proposed, seconded and unanimously agreed that Cllr Carter would become a cheque signatory in place of A Bishop.  Internal Audit:  Councillors had received a note from the Clerk indicating what steps she had taken so far to comply with Mr Bullen’s recommendations, outlining risks associated from computer data loss and stating that both the new & old computers were insured.  The Clerk is to research the cost of going broadband in order that virus updates may be carried out regularly.  The vicar of CSM church had telephoned to say that the war memorial is not covered within the church’s insurance, and the Clerk was asked to approach the British Legion.  CSM Recreation Field Committee has e-mailed a copy of their Zurich insurance certificate but details of valuations, etc had not yet been given.  The Clerk was asked to continue to carry out all of Mr Bullen’s recommendations.


936(a) Planning Applications received:







Conversion of barn to dwelling at Durmans Farm, Charlton

It was proposed, seconded and unanimously agreed that this application be supported, provided that the local authority considers this barn to be worthy of conversion



Construction of vehicular access to A361 (renewal of 14/00/036) at Hamiltons, Walford Cross, Taunton

It was proposed, seconded and unanimously agreed that this application be supported but ask that the local authority urge the applicant to carry out the work in the very near future, as complaints had been received regarding vehicles parked on the roadside verge


936(b) Other Planning Matters







Display of non-illuminated cross at Zion Baptist Church, CSM

Permission granted


14/2005/023lb & 24

Erection of timber framed conservatory at Rockhouse, Adsborough

Letter showing amendm to roof



Erection of 2 storey rear extension at Wortheys Farm, Wortheys Lane, CSM

Permission refused



Removal of condition 3 of permission 14/98/028 to allow use of outbuilding as annex at North End Farm, CSM

Permission granted


937:  Matters of Report: The Clerk was asked to report the following: Much rubbish had accumulated in the road between the Ham junction and the Old Chard Canal and required clearing.  The speed signs at Hyde Lane was still overgrown by vegetation.  It had been noted that parked cars were still causing congestion and problems for walkers and traffic along St Michael’s road between the village centre and the traffic calming system, especially at the Hyde Lane junction.  The Clerk was asked to remind people via the Newsletter that they had permission to use the Bell car park for short periods, and to ask the beat officer to patrol the area. a formal request had been made to TDBC that they provide dog bins at Merlyn’s Copse and off Hyde Lane where the footpath begins near the school at Creech St Michael.  It was agreed that the Clerk would write a short article for the Newsletter regarding the daffodil planting scheme.  Wessex Water had assured the PC that Ham residents had been sent a letter outlining recent changes, and they had promised to write an article for inclusion in the Newsletter so that all Ham residents would be aware of the information.  The Thurloxton trees had been cut back, but not satisfactorily, and further work was required to get the job done satisfactorily.  TDBC had agreed to send 2 representatives to deliver a talk at the APM so the Over 60s & Pop-In clubs will be sent an invitation and a poster.  Somerset County Council had informed us that the footpath from Worthy Lane to Northend was still on their list but due to the likely costs and problems with acquiring land, it is not now a high priority job and will not be progressed in the near future.  The new tenant of 2 The Myrtles, CSM, had requested that the PC aids her in a request to TDBC for a hard standing for a car she intends to purchase.  At the present time, parking would impede on the pavement compromising the safety of pedestrians and making her vehicle vulnerable.  The Clerk was asked to write to her suggesting that she write to TDBC herself stating that the PC supports her application.  A bridge had been demolished nr the end of Bull Street; enquiries would be made but it was pointed out that this is not a public footpath.  In a recent flood at Ham a vehicle had been driven into a ditch because it was not clear which was the road and which the ditch.  Enquiries would be made of Somerset Highways to see if some kind of markers could be erected to make driving through flood water safer.  Nothing had yet been heard from Somerset County Council about the A38/Adsborough problems and the Clerk was asked to chase this up. 


938:  Reports from Taunton Deane Officers.:  There were no reports this month.


939:  Matters to be brought forward to the next meeting APM update.


The meeting closed at 8.30pm.