/ Parish Council / 2007 Minutes / September 2007


Minutes of a Meeting held at 7pm on Monday 3 September 2007 in the Lower Committee Room of the Village Hall.


Present:  E Webb (Chairman), R Farrow (Vice-Chairman), A Bishop, K Cooper, S Cooper, R Jeanes, J Jurgensen, G Lucas & R Rooke (Parish Councillors).  Also in attendance were SCCllr Clark, TDCllr Leighton and members of the public. 


07/105  Chairman’s Welcome:  The Chairman opened the meeting at 7pm. 

Public SpeakingA member of the public said that the meeting regarding street lighting did not take place at Dillons because bad feeling may result.  She felt that more street lighting should be rejected because of environmental concerns and a colony of bats live at Dillons.  It was agreed that the majority of people in Dillons Road do not wish to have street lighting, although the majority who live between St Michael Road and the corner want it.  The Clerk was asked to research modern street lighting and report back.  A parishioner had written in stating that he was surprised that street lighting at Dillons had come onto the Agenda, given that in July 2005 the PC had voted to reject this and that the subject would not come back onto the Agenda for 5 years.  The Chairman said that this had been a mistake made by the PC in her absence, because the Council’s standing orders provide that if a Parishioner requests a matter to be considered, then the Council may do so.  In any event, any resolution made by a Parish Council can be rescinded by a new Parish Council. 


07/106:  Apologies:  Apologies were received from Cllrs Carter and Durdan and their reasons for non-attendance were accepted.


07/108.  CSM Recreation Field:  It was reported that Cllr Rooke collected glass and rubbish from the children’s play area recently after a drinking session there, also four sturdy corner posts which the working party had concreted in had been snapped off.  The police had been informed.  It was agreed that the Clerk would contact CSMRFC asking if they would agree to a public meeting to discuss ongoing vandalism, all night drinking sessions and dog fowling.  It was proposed, seconded and carried by a vote of 7 with 2 abstentions to host and fund a public meeting.  It was proposed, seconded and unanimously agreed that the Clerk would attend meetings for the rest of this year to provide support to the new secretary if she requires it. 

07/109.  Correspondence requiring a decision:




Decision required



Meeting at Barrington on Sat 29.9 from 11am to 4pm

No one is able to attend?


Community Council

AGM at 7.30pm on Tue 11.9 at Edington Village Hall

N Finch & J Edis have been invited as Newsletter & Website competitions have been entered.


07/110.  Minutes – July and August meetings.  .  It was proposed, seconded and unanimously agreed that the Minutes be adopted as correct.  The Chairman signed each page of the Minutes.
7.30pm  SCCllr Clark arrived.


07/111:  Matters Arising.  It was reported that tree and shrub growth was obscuring visibility on the A38, although this had been reported several times.  D Bage had replied that deterioration on the Ham notice board must be normal wear and tear, and he queried when he could fulfil an order placed with him at the beginning of 2006 to fit an extension to the Ham notice board because he had already made and stored the extension.  Cllr Jeanes said that he would talk to the landowner where the notice board is cited.


07/112:  Accounts:  It was also proposed, seconded & unanimously agreed that the following amounts be paid:  E Webb (telephone expenses) - £50.00, Clerk’s salary - £411.31, A Bullen (Internal Auditor) - £151.10, Clerk’s expenses - £174.35 (for 2 months).  The internal auditor’s report stated, amongst other things, that the surplus funds which had been held in abeyance to provide a buffer if the Recreation FieldCommittee disbanded, should be reduced. 

It was agreed that a financial meeting would be held in November, when the Recreation Field Lease would also be discussed and Councillors would be able to view a Parish Emergency DVD.  It was proposed, seconded and unanimously agreed that the Clerk will purchase a 3 in 1 printer for the PC’s use with a 3 year extended warranty with a price limit of £150 and that if the price varies from this or if it was found to be advantageous to rent a machine, the Clerk would liaise with the Chairman.

The Clerk reported that she had received a cheque for £26.67 from Somerset Web Services, being 5% of advertising revenue; she had also paid in the £34.96 cash which was change from the police’s BBQ at the Recreation Field.  The Clerk said that she has two projects to research in addition to routine work – one being the Recreation Field Lease and the other to review Standing Orders and provide a separate Financial Regulations document.  It was proposed, seconded and unanimously agreed that the Clerk’s hours should be put up from 44 to 50 hours per month with immediately effect.


07/113.  Planning Applications received:  The Chairman asked Councillors to state whether they had an interest in any of the planning applications and if so, was it a prejudicial interest?







Repair and raise canal lock wall construct 24m of new flood defence wall on new alignment at Ham Wharf House, Ham

It was proposed, seconded and unanimously agreed that this application be supported but the Parish Council would prefer the construction to be of blue lias stone rather than wood.



Repair and raise canal lock wall construct 24m of new flood defence wall on new alignment at Ham Wharf House, Ham

It was proposed, seconded and unanimously agreed that this application be supported provided that Listed Buildings regs are adhered to, but the Parish Council would prefer the construction to be of blue lias stone rather than wood.



Erection of 1 storey extension, Summerhayes House, Curvalion Road, CSM

It was proposed, seconded and unanimously agreed that this application be supported



07/113(b) Other Planning Matters







Installation of amateur radio transmission/receiving aerial at Highgrove, Cr Heathfield

Permission granted



Erection a 1 storey rear extension, 57 Tristram Drive, CSM

Permission granted



Erection of double garage, Worthy Lane, CSM

Permission refused



Erection of rear extension to form covered walkway at Heathfield House, Cr Heathfield

Permission granted



Installation of metal rooflights at Rock House, Adsborough Appeal to Secretary of State against decision

PC did not support original application



Redevelopment of garage for the provision of 2 retail units and 13 dwellings at St Michael Road, CSM

Application withdrawn



07/114:  Request for Virtual Pathway or Buildout at Northend.  A detailed feasibility study had been received from SCC regarding such a project, but SCC does not wish to proceed at the present time.  The Clerk was asked to write to SCC stating that the PC would like to continue discussions regarding this project, especially in light of increased traffic including HGVs, which may be partly due to satellite navigation systems. 


07/115:  Adsborough and A38.  A meeting had not been arranged between the landlords of 2 Adsborough Cottages and the Neighbourhood Watch because the landlord did not wish to attend a meeting at which either Chairman Webb or Cllr Bishop was in attendance.  It was reported that a letter contributed to by many of the Adsborough residents is being prepared by Neighbourhood Watch and will be sent to Bridgwater College.  The Clerk said she telephoned Mr Hill of TDBC Environment Protection Dept. to see why he had not replied to correspondence and he could not trace having received a letter.  However, a conversation ensued regard the situation at no. 2 Adsborough Hill Cottages.  His advice was that people can ring him direct if they are concerned about environmental or noise pollution on 01823 356339.  People are requested to write down times, dates and type of noise. 


07/116.  To receive County & District Councillors’ Reports.  Cllr Clarke said that as the unitary authority is unlikely to go ahead it is not known if the area working panels will carry on.  However, they have a budget of £180,000 and so it might be prudent to put in a bid; the Clerk was asked to do so with regard to protected crossing and hedges and verges which need attention.  The poll result was 82.9% against unitary authority.  TDCllr Leighton said that she is Vice Chair of the Review Board and is on the committee of the Strategic Planning, Transportation and Economic Development Review Panel.  Regarding the Monkton Heathfield development she is waiting to be informed about a special planning meeting.  There is to be discussion about employment land and negotiations with the developers.  The Monkton Heathfield Panel is examining designs to ensure they will be appropriate. 


07/117.  Matters of Report: The Clerk was asked to report the following:  Hedges requiring re-cutting in Hyde Lane because of fast regrowth.  A Parishioner at St Michael Close has asked if he can install a dropped kerb and the Clerk will liaise with TD Highways regarding this.  Manhole covers have been stolen around North Petherton. HGVs are coming into Adsborough from West Newton and turning left and then getting stuck on the narrow right hand corner, and an urgent request is to be made to TD Highways for a sign directing HGVs to the right at this junction. 

Flood defence work at Bull Street, Mill Lane and around the Abattoir has not yet been carried out and the Clerk was asked to chase this with the EA.  It was reported that changes to the buses meant that there is now a 2ft step between the kerb and buses at the bus stops at Creech St Michael.  It was proposed, seconded and unanimously agreed to grant £200 to LAT for a paintball project at Hestercombe aimed at rewarding well-behaved youngsters. 

LAT reported that the speed gun project is ready to make a start.  They are investigating the possibility of obtaining some permanent signs.  The Clerk said that she has had poor response from Taunton Deane Highways this year and she was asked to make a complaint.  It was agreed that the November meeting will take place on 12 November instead of 5 November.  The shop is being refurnished into a new Spar and will be opening soon. 


07/118:  Matters to be brought forward to the next meeting:  Northend, Adsborough, LAT.
The meeting closed at 8.55pm.  The next 2 meetings are to be held on Mon 1 October and Mon 12 November.