/ Parish Council / 2009 Minutes / July 2009

Minutes of the Parish Council Meeting held at 7pm on Monday 6th July 2009
 in the Lower Committee Room of the Village Hall.


Present:  E Webb (Chairperson), R Farrow, A Bishop, R Jeanes, R Rooke, G Lucas, D Durdan, T Carter and Jill Loader (Clerk).  Also in attendance were SCCllr David Fothergill, Brian Rowlinson, Marlon Jeffery, Andy Lehner from West Country Developments, David Mann and Joe Cartridge from the Flood Defence Project and 2 members of the public.

09/294  Chairman’s Welcome.  E Webb welcomed everyone to the meeting. 

09/295 Apologies: Apologies were received from Cllr Kim Cooper and Simon Cooper and their reason for non-attendance was accepted.    It was noted that Adrian Birch had resigned from the Parish Council and his letter had been received by the clerk.     


Public speaking time :   It was agreed that B Rowlinson would be able to speak under agenda  item 6.    With regard to the conker tree, this would be covered under agenda item 9.


09/296  Declarations of Interest:  E Webb expressed an interest under agenda item 13 – regarding the church donation.  R Farrow would report on this item.


09/297  Flood Defence Project Update: David Mann and Joe Cartright gave a presentation on how the project was developing.  It was on time to complete by mid September.  The latest newsletter had been issued to those concerned as well as the PC.   It was an interesting presentation, and E Webb thanked them for coming.  They would return in September to give a final update. 

09/298  Hyde Lane Development Update:  Mr A Lehner informed the PC that planning permission for the Medical Centre was about to be granted.  There were a couple of timing issues being resolved regarding when the road for the medical centre and development would be completed, but overall it was hoped the Medical Centre works would start soon, around October/November.    The final plans for the Hyde Lane Development had changed to show four extra houses and the parking close to these had been removed.   The PC did not have an issue with the changes.

09/299  Minutes from June Meeting:  It was proposed, seconded and unanimously agreed that the June minutes be adopted as correct.  The Chairperson signed each page of the minutes.   G Lucas did not vote as he had not been present.

09/300 Matters Arising:   a) It was agreed to purchase 1 dog bin for Arundalls Way at £240 + vat.  Annual cost for bin to be empty was £244.40.    b)  It was agreed to not purchase a waste bin by the new notice board in Arundalls Way yet.   c)  It was agreed to purchase a waste bin in Ham by the Canal Bridge for £269 + vat.  There was no cost to get this emptied.  d)  North End – Worthy Lane Speeding – Highways stated there was no more they could do, other than our local PCSO officers carrying out speed checks.  e)  Hedges – Highways were due to cut overgrown hedges from now until 27th July.  f)  Horse Chestnut Tree – Curvalion Road -  this was being felled this week and hopefully a new tree would be replaced.  g)  Worthy Lane – R Rooke would speak to Sam Jones at Rights of Way regarding replacing the bollards along the footpath.  h)  Adsborough Surface Dressing – E Webb and A Bishop would visit the area concerned and contact Highways again.   i)  Mrs Gamblin – 1 Model Cottage – no reply had been received to date regarding the cutting back of the hedge.  It was agreed to contact Green Slade Taylor Hunt to inform them of the dispute the PC had with her, as her house was up for sale.   Also TDBC Building Inspector to be contacted regarding the barge board loose on the property.

09/301 CSM Recreation Field:  a)   A Lehner stated the money he was offering to build a new pavilion was guaranteed.   The committee needed to put a package together regarding play equipment and facilities as soon as possible but no later than by the end of the year.   b)  B Rowlinson asked if a sub committee could be put together to resolve the issues with the committee and footballers.  E Webb informed the meeting that both the PC and Recreation Field Committee needed to get together at a separate meeting.  It was agreed to have a meeting on Monday, 13th July at 7pm in the village hall.   E Webb also stated a notice would be going into the Parish Magazine asking for new committee members for the recreation field committee. 

09/302  A38 @ Adsborough:   The meeting with the independent engineer – Mr Green from SRL Consulting was arranged for Monday, 27th July at 7pm in the village hall.   Once all the facts are known with costs and what can be achieved or not, this would be discussed with the PC at the next meeting, before any firm contract would be agreed. Those attending were:  E Webb, A Bishop, D Durdan, Ken Fletcher – Adsborough, D Fothergill – SCCllr and the clerk.

09/303  Chairperson’s Report:   a)  Conker Tree – already covered under item 09/300.  b)  Medical Centre update – already covered under item 09/298.

09/304 Correspondence






SCC – Bridge Team

New Cut Bridge at CSM – response from meeting regarding the broken bridge.

The letter was read out and after discussion, it was agreed to inform the H&S Inspector to review the bridge.  Clerk to contact P Nation the PC’s intentions



Highways Maintenance Company

It was agreed the company should put forward their own views and the PC would not be responding.


09/305 Planning




Decision Reached



Erection of temporary timber decking and fencing to replacement of windows at Crown House, Crown Lane, CSM

The PC voted unanimously to support this application, provided these changes meets with listed building regulations.


09/305 Other Planning




Decision Reached



Erection of extension to first floor dormer to accommodate en suite bathroom at Buckland Cottage, Creech Heathfield Road, CSM

Permission granted



Erection of two detached dwellings with garages on land to the east of Mallows, Creech Heathfield

Permission granted


09/306 Matters of Report:  a)  Overgrown Elder bush in Sycamore Walk b) Ham Footbridge due to be installed by the end of August.  c)  Stile in Worthy Lane – loose step still not repaired  d)  Rylesland Way – brambles by telephone box  e) Finger Post for Medical Centre broken f)  Primary School had received a good Ofsted Report, particularly in their early years department  and a  good report had been received from the Church Inspection.  The school fair was on Saturday, 11th July.   g)  R Rooke and G Lucas had carried out a traffic survey along Ham Corner and Ham Road due to the volume of traffic cutting through CSM from the Henlade Park and Ride works.  From the hours of 7.30am till 10.30am 696 vehicles going south to north.  471 vehicles going north to south.  Total 1167 vehicles.

09/307  Church Donation:  R Farrow read out a letter from St Michael’s PCC regarding how they had spent the £300 donated by the PC and wanted to know if they approved.  The total amount of £1,100 that had been raised/donated had been used to purchase 3 notice boards, rather than one as previously wanted.  The PC approved the spend on the three notice boards.
09/308  Accounts:  Bills to be paid: a)  It was proposed, seconded and unanimously agreed to pay the following invoices:  Clerks salary £441.55, Clerks Expenses £71.35, CSM Village Hall - £63.00, Everys Solicitors - £145.00, SALC – CiLCA Training Fees £280.00.    b)  The Clerk stated the PC had already received £100 from the bursary scheme towards the CiCLA training.  Fitzhead PC would be invoiced for £60 as agreed.   c)  The clerk had received her one day’s training and hoped to complete her folder work by the end of the year for marking.  d)  1st Quarter finance sheet was distributed for information – there were no queries.

09/309  Clerk’s Holiday -  It was noted and approved the clerk would be on holiday from 21st August until 3rd September. 

09/310 County Councillor’s Report:  David Fothergill informed the meeting that the Primary School had received a very good Ofsted Report.   The Community Fund of £10,000 was available again.  Any worthy projects should apply.   TDBC Councillor’s Report:  a) TDBC were offering funding for installing solar panels.  b) D Durdan had been to the Somerset Playing Fields Conference and had met with Proludic who are sketching a plan of equipment for the playing field.  c)  Somerset Levels & Moors Local Action Group required a detailed package to assess our playing fields project.

09/311 Matters to be carried forward to the next Parish Council Meeting:  Election or co-option of a new parish councillor.

The meeting closed at 9.01pm. 
The next two parish council meetings will take place on Monday, 3rd August 2009 (planning only) and Monday 7th September 2009.