/ Parish Council / 2015 Minutes / 16th February 2015

CREECH ST MICHAEL PARISH COUNCIL

Minutes of the Meeting of the CSM PC held at 7pm on Monday 16th February 2015

in the Lower Committee Room of the Village Hall.

Present: K. Hunt (Chair), S Hutchings (Vice Chair), S Greenhalgh, G Hodge, D Knight, G Lucas, K Reed and C Sampson (Parish Councillors) and Steve Altria (Clerk). 2 members of the public attended.

15/36. Chairpersons Welcome. Cllr Hunt began by welcoming everyone. KH explained this was an additional meeting to enable the PC to review and agree features required in a replacement building for the Pavilion and to review and agree a draft leisure plan for the Rec Park. He explained that he intended to finish the meeting at 8.30pm.

15/37. Public Speaking. 2 Parishioners addressed the Parish Council;

(1) Jill Underhay expressed her view that Carey Road Park was not fit for purpose and urged the PC to prioritise improvements to that Park. The Chairperson highlighted that the Park is still TDBC responsibility (though agreement to transfer to the PC had been reached), that some improvements were planned and that the PC Caretaker made a weekly check of the Park.

(2) Steve Wellman explained that whilst he was positive about the planned enhancements for the Rec Park he was concerned over the present car parking which would be exacerbated by the plans to make greater use of the Rec Park in the future. SW highlighted the need for a larger car park. A discussion took place in which it was highlighted that the car park size would be based on the Architects recommendations, the Park uses and that it was hoped other areas might become available for parking in the future (including use of the Park verges in the summer months) and that YG had been asked to remind the football team coaches of their responsibilities for home and away team car parking.

15/38. Apologies. Y Guest and I Wright (Parish Councillors). Reasons given were accepted. SCCllr D Fothergill.

15/39. Declarations of Interest. No interests were declared by Individual Members.

15/40. Rec Park Development.

CS had re-circulated prior to the meeting as first drafts the previously discussed CSM Pavilion Wish List, Leisure Plan and the statement of S106 monies. Also provided was a plan of the new Hall at Trull at an indicative cost £300,000.

(1) Pavilion.

CS explained a ‘wish list’ was required to be agreed in order to brief the Architect and she went though the ideas that had been previously suggested. This was augmented in the discussion that followed. The list was agreed to consist of;

• Large Community Room

(With the ability to partition into 2 rooms, one for meetings, other suitable to accommodate youth play equipment, ping pong tables etc & socialising area – to be sited at one end of building to permit future expansion, if required). Possibly Upstairs.

• Lockable Meeting Room/Office (for use for meetings and where Parish Council can work/store Parish papers.)

• Changing Rooms & shower facilities (incl separate for referee (suitable for use by either sex), FA Standard)

• Toilets inside

• Externally accessed Toilet suitable spec so that we can be left open for Park users.

• Kitchen – flexible so can also be used as a coffee shop counter accessible from outside (possibly ground floor)

• Bar onto the Large Community Room

• Caretakers Store

• Sports Equipment Store (single garage size, external access, for nets, folding goal posts etc)

• A large covered veranda area with seating overlooking the play equipment- with pull down shutters or similar to ensure area secure when not in use.

• Boiler/Plant Room

• Building to be over one or two floors and Architects to recommend site.

• Car park to be of a size (and surface) commensurate with building and rec field use; Architect to advise and recommend siting.

• Mains drainage.

• Must be completely accessible for people with Disabilities.

• Eco Friendly Solar Panels etc

• Meeting rooms to be sufficiently soundproofed from other room uses.

• Siting of new building to facilitate best use of the Building and the Rec Park site (and their security).

Action.

Clerk to commission the Architect through to the Planning stage and ask him as a first step to produce two plans for the building taking account of the features identified (one to include TME and one without TME).

(2). Financing.

A discussion took place on likely costs and income availability. Until the Architect has produced a plan a likely estimate of cost is not available but £400,000 was suggested. CS explained the S106 monies available. This would be £183,000 but part would be spent on sport/leisure equipment. No decisions were taken but it is clear a large sum, possibly around £300,000 depending on building value would need to be raised from external funding. Architects fees (for the building to get to planning) is expected in the range £5 000 to £10,000 depending on building cost and an additional sum, suggested as £500, for Architect to plan the future use of the rec field.

Action.

CS to ask TDBC (DA) if S106 money allocate for play can be used towards play equipment inside the building and to purchase the Copse and to double check if funding for play can be used for NEAP and LEAP at Carey Grove.

3) Leisure plan for Rec Park

CS went through the Leisure plan. The aim is to ask the Architect to plan the future use of the rec field and to accommodate the identified aims. It is recognised that the area occupied by TME may need to be considered once consultation with Parishioners has been undertaken and having had the Architects advices. The merits of retaining the existing pavilion as a store and the siting and scale of car parking will also be considered by the Architect. It was noted some drainage may be needed to the far side of the field and the merit of acquiring the Adj Copse was discussed.

Draft Leisure plan for Rec Park;

Following discussions it was agreed to;

Action.

Rec Park Panel to consult Parishioners at Annual Parish Mtg on the leisure Plan.

Clerk to ask the Architect to produce a plan for the Rec Park taking account of the building plan and the existing uses of the Rec Park and the above aspirations for the Rec Park.

Clerk to invite TME to speak at and to have a stand at the Annual Parish Meeting.

The meeting closed at 8.30pm.

Future Meetings; The next full Parish Council meetings will be held on Mondays 2^nd March and 13^th April 2015.

All meetings to take place at the CSM Village Hall Lower Cttee Room (beginning at 7pm).