/ Parish Council / Agendas / 10th January 2022

CREECH ST MICHAEL PARISH COUNCIL

Agenda for the Meeting of Creech St Michael Parish Council [CSMPC] to be held in the Village Chown Hall on Monday 10 January 2022 at 7:00pm

*As the Parish Council recognises the risks of transmitting Covid and supports the latest guidance, Cllrs and the public will be asked to respect the measures in place at the PC meeting. [This will include ventilation, social distancing, wearing of masks and hand sanitising] The meeting whilst open to the public may have to be limited depending on demand if a large number wish to attend. Alternatively, an issue can be raised at the PC by emailing the Clerk before Thursday 6 January, 12 midday and the Clerk will then put the question to the Parish Council at the meeting and feedback any response. A further option is to appoint a representative where a number of residents wish to raise the same point. – Thank you for your support.

Chair’s welcome

Public Question time - Questions asked by the Public and Press will be noted. *Please see note above in response to new measures being introduced.

To receive any apologies for absence [R]

Declarations of Interests.
4.1 Declarations of Individual Members

4.2 Dispensation Request – to consider the request made to enable all Councillors to take part in the discussion on the precept (see item 9 below)

To receive County and District Councillors’ Reports

Minutes – to approve the Minutes of the meeting held on 6 December 2021 [R]

Matters arising- from the Minutes of the meeting held on 6 December 2021 [Clerk’s report]

Planning

1.Planning applications. To consider the following application/s and to agree the Planning Development and Transport’s recommendations. [R]

14/21/0045	06/12/2021	Erection of 2 No. dwellings with attached garages and formation of driveway within paddock adjoining Langaller Manor House, Langaller Lane, Langaller
14/21/0046	06/12/2021	Erection of a two-storey extension to the side of 73 West View, Creech St Michael
14/20/0047/LB	09/12/2021	Replacement of porch to the front of 1 Heathfield Farmhouse, Creech Heathfield Road, Creech Heathfield
14/21/0043	15/12/2021	Replacement of conservatory with the erection of a single storey extension to the rear of 33 Hopkins Field, Creech St Michael
14/21/0049/CJ	17/12/2021	Notification for Prior Approval for the installation of 289 x 385w PV panels giving a maximum output of 111kWp at Walford Cross Depot, Walford Cross
14/21/0047/HYB	20/12/2021	Application for a Hybrid Planning application for Outline planning permission with all matters reserved, except for access related to the A38, for the second phase of the Monkton Heathfield development comprising of a residential and mixed use Garden Neighbourhood including up to 1210 No. dwellings, up to 4.83 hectares of land for strategic employment uses, 8 hectares of land for a through school, mixed use district centre, community facilities, green infrastructure, drainage works, land for a 600 No. space 'Bus and Ride' facility, relief road (EER2) and associated works and for Full planning permission for the erection of 240 No. dwellings with access, including temporary access arrangements, and associated infrastructure works on land east of the A38, south of Walford Cross, Monkton Heathfield
14/21/0035	24/12/2021	Replacement of fence and hedgerow at South View, Creech Heathfield Road, Creech Heathfield (retention of works already undertaken)

Finance

1.To agree the monthly payments in the Financial Transaction Report (circulated in advance of the meeting) [R]

2. Budget 2022-2023 – To agree the precept request to SW&T for 2022-2023 (report already circulated) - PB

Interim Internal Audit Report Financial Year 2021-22 – To discuss the auditors report and agree the actions needed to address the risks reported – Clerk/ AP

Unparished area consultation - To agree the CSMPC response to the SW&T consultation for an Unparished Town Council .12 January 2022 deadline SE/BB

Communication- To agree the use of Whats App as a tool for the PC to use as a professional means of communicating PC business. {code of conduct and FOI still applies] - AP [R]

Panel and Working Groups – (reports circulated in advance of the meeting)

13.1 Panel/Parties, Committees Terms of Reference [ToRs] and structure –confirmation of ToRs, who are the member of each group and each Chairman. – AP [R]

13.2 Rec Park Panel – to agree if Rec Park business should be run as a panel or to bring all decisions to the full PC each month. To determine who is prepared to work to develop a plan for future action. To confirm who is on the panel and its ToRs. - AP/MG [R]

13.3 Planning, Developments & Transport Panel – brief update PB

13.4 Canal Panel- brief update ND

13.5 To agree the £770.40 estimate for works at the Canal Car Park to install a new gate. [R]

13.6 Rec Park Panel- brief update YG/SH

13.7 PIP working group – brief update CC

13.8 Comms and Website working group – brief update TBC

13.9 Footpaths/ Rights of Way – written report from the Parish Footpath volunteers

Parish Council finances [two proposals have been put forward for PC consideration] [R]

-Cllrs to agree to employ a Locum Clerk/RFO to make PC payments to suppliers, pay employee salaries and report to the PC. Annabelle Peters (Chair CSM Parish Council).

-It is proposed, in order to ensure that the Parish Council finances are properly managed until a new clerk is in post following the departure of the current clerk or sooner if appropriate, that the previous clerk who is familiar with CSMPC accounts be appointed on a rolling temporary basis to manage remotely the cashbook, close the accounts at year end and deal with internal and external auditors, reporting to the Finance Committee as appropriate. – Peter Brown (Chair CSM Finance Committee.

PC meetings in February- to agree if an extraordinary meeting is necessary to discuss the

second phase of the Monkton Heathfield development comprising of a residential and mixed use Garden Neighbourhood including up to 1210 No. dwellings, up to 4.83 hectares of land for strategic employment uses, 8 hectares of land for a through school, mixed use district centre, community facilities, green infrastructure, drainage works, land for a 600 No. space 'Bus and Ride' facility, relief road (EER2) and associated works and for Full planning permission for the erection of 240 No. dwellings with access, including temporary access arrangements, and associated infrastructure works on land east of the A38, south of Walford Cross, Monkton Heathfield.- AP [R]

Creech St Michael Parish Magazine – to collate what the PC have achieved since the last publication for inclusion in the next magazine. To try and attract new members for the PC working parties/panels and PC vacancy.

Connecting our Garden Communities – to discuss and agree a response to Somerset West and Taunton.

Correspondence - To consider any correspondence received that Cllrs wish to raise that has already been circulated. [no resolutions can be made]

New Matters to be carried forward

1. Council to decide if to exclude Public and Press for these items

2. To receive an update and agree recommendations from the Staffing Committee – ND

Including the Clerk and/or assistant Clerk
- job description and terms of contract.

-the wording for vacancies and where to advertise.
(information circulated in advance of the meeting)

[R] = Where a resolution (vote) is expected
Ros Moreton, CSM PC Clerk 07708680797 Email clerk@creechstmichael.net

The next Creech St Michael (CSM) Parish Council meetings are on:

Monday 07 February 2022	at 7pm in the CSM Village Chown Hall
Monday 07 March 2022	at 7pm in the CSM Village Chown Hall
Monday 04 April 2022	at 7pm in the CSM Village Chown Hall
Monday 16 May 2022	at 7pm in the CSM Village Chown Hall
Monday 13 June 2022	at 7pm in the CSM Village Chown Hall
Monday 04 July 2022	at 7pm in the CSM Village Chown Hall
Monday 01 August 2022	at 7pm in the CSM Village Chown Hall
Monday 05 September 2022	at 7pm in the CSM Village Chown Hall
Monday 03 October 2022	at 7pm in the CSM Village Chown Hall
Monday 07 November 2022	at 7pm in the CSM Village Chown Hall
Monday 05 December 2022	at 7pm in the CSM Village Chown Hall

Please note that meetings may be recorded by CSM PC. You should be aware that the Council is a Data Controller under the Data Protection Act 2018. Data collected during the recording will be retained in accordance with the Council’s policy. Therefore, unless you are advised otherwise, by attending the Council Mtg and/or speaking during Public Question Time you are consenting to being recorded and to the possible use of the sound recording for access via the website or for training purposes. If you have any queries regarding this, please contact the Clerk.