/ Parish Council / Agendas / 1st February 2021


A G E N D A for the Meeting of Creech St Michael Parish Council to be held virtually using Zoom at 7.00pm

on Monday, 1st February 2021 Join Zoom Meeting https://zoom.us/j/97975780419

Or ring Zoom UK Tel No 0203 481 5237 and quote the above reference no.

(The Public and Press are entitled to ask questions ahead of the meeting starting. Please see notes at the bottom of this agenda).

1. Chair’s welcome.

2. To receive any apologies for absence.

3. Declarations of Interests. 3.1 Declarations of Individual Members.

4. Vacancy on the PC. To note that the PC has a vacancy that it can fill by co-option. Given the PC decision (see Oct

2019 mtg item 19/187 mtg) it is anticipated a decision will not be made before the April 21 mtg. (Anyone interested in

becoming a PCllr should speak to the Clerk soonest).

5. To receive County and District Councillors’ Reports.

6. Minutes – to approve the Minutes of the meeting held on 4th January 2021.

7. Matters arising from the Minutes of the meeting held on 4th January 2021.

8. Planning. 8.1 Planning applications. To consider the following applications and to make observations;






Mill Cottage, Coombe, West Monkton Erection of a two-storey extension to the side, single storey extension to the rear and porch to the front.

8.2 Monkton Heathfield Urban Extension 2. (PB) Update to include feedback on site meeting to be with Highways

Officers on Road Safety in the village (if not postponed due to Covid).

9. Finance. (Sub Ctte draft minutes previously circulated).9.1 Routine Payments and Receipts made since the Jan

Meeting (schedule circulated); The Clerks, Caretakers and Parish Lengthsmans Wages, HMRC and SCC Pension Fund

payments, Clerks Jan Expenses £122.43, Lloyds Bank (Bank Charges 10 12 20 to 9 1 21) £7, SALC (Training-

Chairman’s 10 12 2020 £60.00 and Ess Cllrs £25, CYP (Youth Club to 31st Dec) £1,015.00, Wilson and Barnes (5 Bus

Shelters Cleaned 16 1 21) £75.00 9.2 Monies Received and banked since the last meeting; SW Lottery (Proceeds

Dec £8.00 and Western Power (Wayleave on pole in Rec Park) £7.61.

9.3 Bank Reconciliation and 2020/21 budget monitoring covering the first nine months of the Financial year. The

Council’s receipts for the period 1st April 2020 to 31st Dec 2020 are £87,005.24 and the expenditure £87,639.70

9.4 Internal Auditor. To consider the (re)appointment of Bryan Howe as Internal Auditor.

10. Personnel Sub Cttee. (JP) To update on the Sub Committee’s first meeting (draft minutes previously circulated).

11. Rec Park. 11.1 Operational Issues Update 11.2. CSM Rec Park Panel. To consider the recommendations of the

panels Jan meeting (Mins previously circulated). 11.3 Alarm Installation. Clerk to report.

12. Highways. 12.1 Defects or Issues to be reported /considered.  12.2 Damage of Coombe Lane in Coombe Bottom.

To report on site meeting with Highways Officers (if not postponed due to Covid).

12.3 Hyde Lane Closure. To note closure from the Hollingsworth Estate to the junction with West View from 15th

February 2021 for 5 days to enable SCC (Small Improvement Scheme) to construct speed tables and to carry

out resurfacing work, plus other road improvements.

13. Footpaths/Rights of Way. 13.1 Defects/Issues and report of the Parish Footpath Liaison Volunteers.

14. Website. Clerk to report on Quotation responses from prospective Suppliers.

15. Canal. (Panel draft minutes previously circulated).15.1 (ND) Update on panels work and to consider agreeing that

Ms Jackie Scott and Ms Alison Miller be co-opted onto the Panel 15.2 Damaged fencing along the edge of the road

between Ryescot and the Canal. To note that the Canal Trust has agreed to replace with bollards along the canal

bank as a fence may cause further issues to the bank (in order to mark the edge of the road) and to replace the fence

near the bridge by the main road. PT to propose replacement with fencing. 15.3 Dog Bin. Clerk to report that the Canal

Trust have given permission to site a bin opposite Cathill Farm. 15.4 Derham Close.To consider provision of a lifebuoy.

14. Youth Panel. To report that Somerset Community Foundation have rescheduled their support for the youth club to

enable them to financially support the first two months following the end of Lockdown 3.

15. Climate Emergency Community Fund. To note that SCC have delayed their decision making on the applications to

the fund in order to facilitate staff secondment to support their Covid work.

16. Correspondence. To consider any correspondence received that Cllrs wish to raise.

17. New Matters to be carried forward. None.

Steve Altria, Clerk to CSM Parish Council 01823 666295. Email clerk@creechstmichael.net

The next CSM PC mtgs are on 1st March and 12th April at 7pm to be held online using Zoom (please email Clerk for link).

Public Notes – See overleaf

Public notes;

Please note that meetings may be recorded by CSM PC. You should be aware that the Council is a Data Controller under the Data Protection Act 2018. Data collected during the recording will be retained in accordance with the Council’s policy. Therefore, unless you are advised otherwise, by attending the Council Mtg and/or speaking during Public Question Time you are consenting to being recorded and to the possible use of the sound recording for access via the website or for training purposes. If you have any queries regarding this please contact the Clerk as detailed above.

Members of the public are welcome to attend the virtual meeting and listen to the discussions. There is time set aside ahead of the meeting at 7pm to allow the public to ask questions. Speaking under “Public Question Time” is limited to 3 minutes per person in an overall period of 15 minutes. The Clerk will keep a close watch on the time and the Chair will be responsible for ensuring the time permitted does not overrun. The speaker will be allowed to address the Council once only and are not allowed to participate further in any debate so will be muted. If a member of the public wishes to address the Council on any matter appearing on the agenda, the Chair will normally permit this to occur either when that item is reached and before the Councillors begin to debate the item if raised during Public Question Time. Please make the Clerk aware of your request ahead of the meeting or on arrival before 7pm.

If an item on the agenda is contentious, with a large number of people attending the virtual meeting, a representative should be nominated to present the views of a group. These arrangements do not apply to exempt (confidential) items on the agenda where any members of the press or public present will be asked to leave the virtual meeting. Full Council, Committee and Panel agendas, reports and minutes are made available on our website: www.creechstmichael.net

For further information about the meeting, please contact the Parish Clerk via email: clerk@creechstmichael.net