/ Parish Council / Agendas / 4th March 2022 Finance



CREECH ST MICHAEL PARISH COUNCIL

A G E N D A for the Meeting of Creech St Michael Parish Council

Finance Committee to be

held in the Cartwright Room of the Village Hall, CSM on Friday 4th March 2022 at 7pm



1. Welcome.


2. To receive any apologies for absence.


3. Declarations of Interests. Declarations of Individual Members.


4. Minutes – to approve the Minutes of the last meeting held.



5. Matters arising from the Minutes of the last meeting held.


6. 21/22 budget review and to agree virements. Report attached.


7. Interim Internal audit report – consider and agree draft action plan (draft attached)

8. Review and agree New Fin Regs (draft attached)


9. Agree Approach to and the Effectiveness of IA statement (see attached proposal)


10. Review of current Financial Controls and to agree a Statement of Internal

Controls (attached is current controls doc and proposed statement)


11. Consider and agree draft Risk Assessment (draft attached)


12. Asset Review (PB to report)


13. Agree a forward budget (3-year budget).

As 2022-23 budget agreed draft budgets for 2023-24 and 2024-25 years enclosed.


14. RFO to outline Audit timetables.


15. Grants – to agree arrangements for SALC grants distribution.


16. Grass Cutting and Dog Bin emptying contract renewal - to agree.


16. Date of next meeting/s; To agree







Steve Altria, Responsible Financial Officer to Creech St Michael Parish Council. Email clerk@creechstmichael.net




























CSM PC Financial Regulations – Payments Authorisation



The PC Financial Regulation provide for the PC to agree a list Annually of payments that can be made (normally online) and reported to the next PC meeting. Payments NOT on the agreed list [see Nov minute 19/216 (7i)] or specifically agreed are put to a full PC meeting for authorisation. ALL payments are signed off by three signatories.


Routine payments agreed that can be paid on receipt;

(Legend Red – to be deleted Blue add from last year)

Clerks Wages

 

 

 

 

 


Caretakers Wages

Parish Lengthsman Wages

 

 

 

 


HMRC Tax

 

 

 

 

 


Som Pension Fund Acc

 

 

 

 


Clerks routine Expenses

(copy sent to Finance Sub monthly)


Caretakers Cleaning and H&S Mats Exps

 

 


Caretaker Cover (TT)

Bibby Factors (3d Security) - contracted payments

 


EDF DD Engine Shed Electricity Supply

 

 


EDF DD Pavilion Electricity Supply

 

 

 


CSM VHall Lettings

 

 

 

 


K Signs (SW) Ltd (Annual update of banners)

 


Nigels Window Cleaning Charges

 

 

 


B Howe (Int Audit) Fees

 

 

 

 


Membership Fees (SALC/NALC/SLCC/ALCC)

 

 

 


Lloyds A/C charges

 

 

 

 


Unity Trust Bank Acc charges

 

 


Greg Coles (Termly Septic Tank Empty)

 

 


CPRE (Membership)

 

 

 

 


water2business (Water at Rec Park supply)

 

 


Som Playing Fields Assoc (Ann Play Equip Insp)

 


Community Youth Project (Contracted and Grant Payments only)


J Miller Allotments Rent

 

 


Devon and Somerset Fire Protection (pavilion fire ex insp)


PKF Littlejohn (Ext Audit Fees)

 

 

 


Somerset PFAssoc (Membership)

 

 

 


Components/Parts for Play Equip repairs

 

 


PIP Payments per Agreed Budget

 

 

 


(Payments specifically agreed)

Any specifically payment preagreed by the PC


Clerk