/ Parish Council / Agendas / 4th October 2021

The Public and Press are entitled to ask questions ahead of the meeting. Please see note at end of agenda*

Chair’s welcome

To receive any apologies for absence [R]

Declarations of Interests. Declarations of Individual Members

Vacancies on the Parish Council There are currently two Parish Councillor vacancies.

Anyone interested in becoming a PCllr is asked to contact the Clerk for further information and invited to attend the 4 October PC meeting.

1.To consider an application of co-option to the Parish Council 2021 [R]

2. New Cllr to sign the Declaration of Interest form

To receive County and District Councillors’ Reports

Minutes – to approve the Minutes of the meeting held on 6 September 2021 [R]

Note: Co-Opted Cllrs probation period of 1 month – to be amended on next minutes.

Matters arising- from the Minutes of the meeting held on 6 September 2021 [Clerk’s report]

Parish Councillor responsibilities and Committees, Panels and Working groups - To agree any updates to PC terms of reference for the individual committees, panels and working groups will be discussed at the November PC meeting. [R]

Local Community Networks (LCNs) – to agree the Planning, Developments & Transport panel to report back with recommendations after attending the Parish and Town Council Conference (7 October). [R]

Planning

1.Planning applications. To consider the following applications and to make observations; [R]

2.To agree the enforcement timescale for South West Cranes and to write to the relative bodies to action this. [R]

Finance 

1.To approve the monthly payments [R]

Payments to be authorised [amount in £ including VAT]

Routine Payments- since the September mtg (schedule circulated); wages and expenses for the Clerk, Caretaker and Parish Lengthsman and HMRC payments. [amount in £ including VAT]

Monies received and banked since the last meeting

2.Annual Audit – to note the report from PKF Littlejohn the PC External Auditors (already circulated)

3.Interim Audit – to consider an interim audit to check the PC’s documents and working practices. [R]

4.PC payment card – to agree that the Clerk can apply for a new payment card in name of the Clerk, rather than the Chair (see minute 2021/184.4.4) with limits, safety measures and audit checks as agreed by the PC and monitored by the Finance Committee,. [R]

Worthy Lane - Clls to consider a budget request from Worthy Lane residents for signage on Worthy Lane to warn vehicles to slow down in the area. [R]

Somerset Bus Service Improvement Plan (BSIP)
1.To agree to write to the local MP (Rebecca Pow) and County Councillor (Cllr Fothergill) asking for support (draft letters circulated) [R]

2.To agree to request BSIP support Demand Responsive Transport (Buses With No Timetables) [R]

Rec Park

1.to receive an update from the Rec Park Panel on any repairs needed to the play equipment, listed in the annual inspection – SH/YG

2.to agree a budget to either buy equipment for the maintenance of the park. (leaf blower and strimmer) and any training required to use the equipment. Or to agree next steps to contract the work.  [R]

3. to agree the purchase of additional locks by the Rec Park Panel – already agreed minute 152.2 (PC 22.7.21) [R]

Panel and Working Group reports – a brief update from each, if available:

Planning, Developments & Transport Panel - PB

Canal Panel- ND

Youth Panel- ND

Rec Park Panel- YG

Footpaths/ Rights of Way – report from the Parish Footpath volunteers

PIP working group

Comms and Website working group - Clerk

Correspondence
To consider any correspondence received that Cllrs wish to raise that has already been circulated.

New Matters to be carried forward

Council to decide to exclude Public and Press for these items

Staffing Committee - To receive a verbal update from the Staffing Committee and consider next steps [R]