/ Parish Council / Agendas / 6th December 2021



CREECH ST MICHAEL PARISH COUNCIL


Agenda for the Meeting of Creech St Michael Parish Council [CSMPC] to be held in the Village Chown Hall on Monday 6 December 2021at 7:00pm



*As the Parish Council recognises the risks of transmitting Covid and supports the latest guidance, Cllrs and the public will be asked to respect the measures in place at the PC meeting. [This will include ventilation, social distancing, wearing of masks and hand sanitising] The meeting whilst open to the public may have to be limited depending on demand if a large number wish to attend. Alternatively, an issue can be raised at the PC by emailing the Clerk before Thursday 2 December, 5pm and the Clerk will then put the question to the Parish Council at the meeting and feedback any response. A further option is to appoint a representative where a number of residents wish to raise the same point. – Thank you for your support.



Chair’s welcome

Public Question time - Questions asked by the Public and Press will be noted. *Please see note at above in response to new measures being introduced.

To receive any apologies for absence [R]

Declarations of Interests.
4.1 Declarations of Individual Members

4.2 Dispensation Request – to consider the request made to enable all Councillors to take part in the discussion on the precept (see item 10 below)

CSMPC Code of Conduct

1.To agree to update the CSM PC Code of Conduct to include all communication formats and bullying and harassment- SE [R]

2.To discuss if additional Cllr training is needed.

To receive County and District Councillors’ Reports

Minutes – to approve the Minutes of the meeting held on 1 November 2021 [R]

Matters arising- from the Minutes of the meeting held on 1 November 2021 [Clerk’s report]

Planning

1.Planning applications. To consider the following application/s and to agree the Planning Development and Transport’s recommendations. [R]


Ref

Date

Proposal

14/21/0040/LEW

12/11/2021

Application for a Certificate of Lawful Development for the existing use of land as a vehicle depot operating 24 hours a day at South West Crane Hire, Creech Mills, Creech St Michael

14/21/0013

22/11/2021

Application for approval of Outline application with all matters reserved except for access for the change of use of agricultural land, for the erection of cafe, associated outdoor seating area, access and parking on land south of canal side car park, Vicarage Lane, Creech St Michael


Finance 

1.To agree the monthly payments in the Financial Transaction Report (circulated in advance of the meeting) [R]


2. Budget 2022-2023 – Finance Committee to recommend a draft budget and precept options for 2022-2023 (report already circulated) - PB

3.Grants- Cllrs to agree the draft criteria for awarding grants - PB


Unparished area consultation - To agree a CSMPC response to the SW&T consultation for an Unparished Town Council ahead of the 12 January 2022 deadline.

Parish Committees, Panels and Working groups responsibilities and terms

1.To agree the responsibilities and terms of each committee, panel or working group [R]
Finance - PB

Planning Development and Transport – PB

Canal – ND

Staffing Committee – ND

Youth Panel – ND
Rec Park Panel- YG/SH

PIP – to be carried forward

2.To agree any delegated powers to the Clerk to make regular or low payments from a Panel’s agreed budget.
[R] - Clerk
3. To agree the limit for delegated spending for a Panel, before a payment needs full PC approval.
- Clerk [R]

4. Panel and Committee Recruitment in the parish- AP

5.To agree any updates to membership on the committees, panels and working groups. - Clerk [R]

6.To discuss the option of a provisional Extraordinary Meeting each month - AP

Panel and Working Groups – (reports circulated in advance of the meeting)


Planning, Developments & Transport Panel – brief update PB


1. Canal Panel- brief update ND
Clls to agree the completion of the Deed of Easement
[R]

Clls to agree a budget from the Connecting Communities grant, for the proposed works in their report. [R]


2.Youth Panel -brief update ND/YG


3.Rec Park Panel- brief update YG/SH
Clls to agree 3D Security’s Christmas schedule with additional costs.
[R]

PIP working group – to be discussed in January


Comms and Website working group – no update this month


Footpaths/ Rights of Way – written report from the Parish Footpath volunteers

Correspondence - To consider any correspondence received that Cllrs wish to raise that has already been circulated. [no resolutions can be made]

New Matters to be carried forward

Council to decide to exclude Public and Press for these items
To receive an update and recommendations from the Staffing Committee –
ND
(information circulated in advance of the meeting)
1.on the Clerk’s workload and agree a decision/s to resolve this. [overtime, assistant]
[R]

2.to agree to improve CSMPC culture and better communication. [R]

3.to agree to discuss the PC aims and vision and set quarterly priorities for the PC to inform the Clerk’s workload. [R]

4. to agree the recommended pay rise for the Caretaker.

[R] = Where a resolution (vote) is expected
Ros Moreton, CSM PC Clerk 07708680797 Email clerk@creechstmichael.net

The next Creech St Michael (CSM) Parish Council meetings are on:

Monday 10 January 2022

at 7pm in the CSM Village Chown Hall

Monday 07 February 2022

at 7pm in the CSM Village Chown Hall

Monday 07 March 2022

at 7pm in the CSM Village Chown Hall

Monday 04 April 2022

at 7pm in the CSM Village Chown Hall

Monday 16 May 2022 TBC

at 7pm in the CSM Village Chown Hall

Monday 13 June 2022 TBC

at 7pm in the CSM Village Chown Hall

Monday 04 July 2022

at 7pm in the CSM Village Chown Hall

Monday 01 August 2022

at 7pm in the CSM Village Chown Hall

Monday 05 September 2022

at 7pm in the CSM Village Chown Hall

Monday 03 October 2022

at 7pm in the CSM Village Chown Hall

Monday 07 November 2022

at 7pm in the CSM Village Chown Hall



Please note that meetings may be recorded by CSM PC. You should be aware that the Council is a Data Controller under the Data Protection Act 2018. Data collected during the recording will be retained in accordance with the Council’s policy. Therefore, unless you are advised otherwise, by attending the Council Mtg and/or speaking during Public Question Time you are consenting to being recorded and to the possible use of the sound recording for access via the website or for training purposes. If you have any queries regarding this, please contact the Clerk.