/ Parish Council / Agendas / 6th September 2021

CREECH ST MICHAEL PARISH COUNCIL

A G E N D A for the Meeting of Creech St Michael Parish Council

to be held in the Village Chown Hall on Monday 6^th September 2021 at 7:00pm

The Public and Press are entitled to ask questions ahead of the meeting. Please see note at end of agenda.

Vice- Chair’s welcome

Chairing Arrangement [R]

1.To agree CSM PC should move to an arrangement of a rotating Chair, according to a timetable agreed by the Council, with any councillor not wishing to participate being free to opt out.

2. To discus and agree if this arrangement will include the Vice Chair role.

3. To agree the terms on how the new chair/vice chair arrangement will run.

Election of Chair – new Chair to sign declaration of interest form and agree to PC terms of role. [R]

To receive any apologies for absence [R]

Declarations of Interests. Declarations of Individual Members

Vacancies on the Parish Council [There are currently four Parish Councillor vacancies.

Anyone interested in becoming a PCllr is asked to contact the Clerk for further information and invited to attend the 6 September PC meeting.]*

1.To consider co-option to Parish Council of 2 x new Cllrs, after a brief summary of why they wish to be a Cllr for CSM PC. [R]

2. New Cllrs to sign Cllr Declaration of Interest form.
3. To discuss amending the (Oct 2019 19/187) decision that anyone wishing to be co-opted to the PC will need to attend two meetings first. To discuss alternative ways to help give an overview of a Cllrs role and commitments. [R]

To receive County and District Councillors’ Reports

Minutes – to approve the Minutes of the meeting held on 2 August 2021 [R]

Matters arising- from the Minutes of the meeting held on 2 August 2021 [Clerk’s report]

Individual Parish Councillors responsibilities

1.To agree the Finance Committee membership, and any updates to the PC panels and working groups, making PC committees quorate and panels/working groups run effectively. [R]

2.To discuss and agree if any updates to PC terms of reference for committees, panels and working groups are needed. [R]

Planning

1.Planning applications. To consider the following applications and to make observations; [R]

Ref		Date	Application
14/21/0024	06/08/2021		Application for Outline Planning with all matters reserved, except for access and landscaping, for the erection of up to 35 No. dwellings with associated works, formation of access, landscaping, ground engineering and drainage works on land to the west of Derham Close, Creech St Michael
14/21/0026	09/08/2021		Erection of 1 No. detached dwelling (Plot 1) with associated works at 1 Highfield Paddocks, on land to the west of Highfield House, Hyde Lane, Creech St Michael
14/21/0027	09/08/2021		Erection of 1 No. detached dwelling (Plot 2) with associated works at 2 Highfield Paddocks, on land to the west of Highfield House, Hyde Lane, Creech St Michael
14/21/0030	16/08/2021		Erection of a single storey garden room to the front of Heathfield House, Creech Heathfield Road, Creech Heathfield
14/21/0029	17/08/2021		Erection of a two storey extension to the front of Top Cottage, Coombe Lane, West Monkton

4. Traffic Calming – update PB

Finance
1. Routine Payments- since the August mtg (schedule circulated); wages and expenses for the Clerk, Caretaker and Parish Lengthsman and HMRC payments.

Lloyd’s Business Bank	Charges (10 July -9 Aug 2021)	L Online	£7.00
CSM Village Hall	July Lettings	L Online	£87.00
Utilita	Pavilion Gas 1.7.-317.21	L DD	£4.03
EDF	Pavilion Electricity	L DD	£46.00
EDF	Rec Park Garage (electricity)	L DD	£40.00
3D Security	Rec Park locking up	L Online	£426.00
J Miller	Allotment Rent	L Online	£675.00
Reflections	Bus shelters x 5	L Online	£75.00

2. Payments to be authorised [R]

S Altria	Clerk finance - transition	L Online	£114.00
T Trump	Caretakers leave cover- 12 days	L Online	£138.00
Tesco Mobile	Mobile phone top up	L Debit card	£10.00
SLCC – bookshop	Arnold Baker- Local Council Administration. For CILCA training/qualification (inc p&p)	L Online	£123.80
SLCC - bookshop	The Clerk’s Manual - For CILCA training/qualification (inc p&p)	L Online	£52.30

4. Monies received and banked since the last meeting

SW Lottery

Proceeds August

£10.00

3. Annual Audit – update if available

4. PC payment card – to agree the Clerk can apply for a new payment card for emergency payments up in the name of the PC rather than the Chair. (see agenda item 2 and 3) [R]

5. Overtime - to agree to pay the Clerk Overtime of up to 30 hours per month and add to routine payments list, until the Clerk’s working hours have been reduced. [R]

6. Clerk’s mobile phone - to agree a £10 per month budget for the Clerk’s mobile phone and add to the routine payments list. [R]

Grant/Funding applications – to agree the PC application/s for government/ local government funding. [R]

Local Community Networks (LCNs) – to agree any next steps in forming an LCN with local parishes. [R]

Future Parish Elections – to agree a response to Somerset Association of Local Councils (SALC) regarding the PC’s views on whether the 2023 town and parish council elections should be moved forward to 2022 so that they can remain in sync with principal authority elections going forward. [R]

Rec Park – update YG

Footpaths/ Rights of Way – report from Parish Footpath volunteers

Ham Village Flood Group – to agree to investigate extending the PC insurance to cover to the activities of the Ham Village Flood Group. [R]

Correspondence
To consider any correspondence received that Cllrs wish to raise

New Matters to be carried forward

Council to decide to exclude Public and Press for these items

Clerk’s contract [R]
1.To agree an annual, incremental scale pay rise, in line with the Green Book.
2. To agree a salary point reward after completion of CILCA in 12 months – in line with the NALC model employment document.

3. To agree a date in the next 6 weeks to discuss any further support that might be required to manage the role in the 80hr contract. [either with PC or Personnel Committee]

Parish Council Admin

Inventory of PC property in Cllrs possession.
To identify and arrange training for new Cllrs. (ref Standing Orders 7b) dates: 16/9, 28/10 or 29/11
To discuss assigning new Cllrs a mentor for first two months for support.
Email, text and WhatsApp – efficient working practices.

Personnel Committee [R]

To receive a report from the Personnel Committee and to agree next steps proposed by the Personnel Committee. ND/ PB
To agree the Parish Council’s response to the FOI request

[R] = Where a resolution (vote) is expected
Ros Moreton, CSM PC Clerk 07708680797 Email clerk@creechstmichael.net

The next Creech St Michael (CSM) Parish Council meetings are on:

Monday 4 October at 7pm in the CSM Village Chown Hall

Monday 1 November at 7pm in the CSM Village Chown Hall

*The PC agreed (Oct 2019 19/187) that anyone applying to be a PCllr would be required to attend 2 x PC meetings to ensure they fully understood the role, before being co-opted to the PC (bar elections)

Public Notes

As the Parish Council still recognises the risks of transmitting Covid, the meeting whilst open to the public may have to be limited depending on demand if a large number wish to attend. Alternatively, an issue can be raised at the PC by emailing the Clerk before Thursday 2 September, 5pm and the Clerk will then put the question to the Parish Council at the meeting and feedback any response. A further option is to appoint a representative where a number of residents wish to raise the same point.

Please note that meetings may be recorded by CSM PC. You should be aware that the Council is a Data Controller under the Data Protection Act 2018. Data collected during the recording will be retained in accordance with the Council’s policy. Therefore, unless you are advised otherwise, by attending the Council Mtg and/or speaking during Public Question Time you are consenting to being recorded and to the possible use of the sound recording for access via the website or for training purposes. If you have any queries regarding this, please contact the Clerk.