/ Parish Council / Agendas / 7th March 2022



CREECH ST MICHAEL PARISH COUNCIL



Agenda for the Meeting of Creech St Michael Parish Council [CSMPC] to be held at Creech St Michael Village Hall on Monday 7th March 2022 at 7:00pm


*As the Parish Council recognises the risks of transmitting Covid and supports the latest guidance, Cllrs and the public will be asked to respect the measures in place at the PC meeting. [This will include ventilation, social distancing, wearing of masks and hand sanitising] The meeting whilst open to the public may have to be limited depending on demand if a large number wish to attend; an option is to appoint a representative where a number of residents wish to raise the same point – Thank you for your support.


Chair’s welcome

Public Question time - Questions asked by the Public and Press will be noted.

*Please see note above in response to new measures being introduced.

To receive any apologies for absence

Declarations of Interests

4.1 Declarations of Individual Members

ND – confirmed a conflict of interest - has pecuniary interest in the Canal car park.

4.2 Dispensation Request

To receive County and District Councillors’ Reports

Minutes - to approve the Minutes of the meeting held on 11 February 2022 [V]

Matters arising - from the Minutes of the meeting held on 11 February 2022

[Action points from minutes]

Planning Applications

To consider the following application/s and to agree the Planning Development and Transport’s recommendations. [V]


Application Reference

Date on application

Description

Expiry Date

14/21/0042

04/02/2022

Erection of a single storey extension to the side of 1 The Glebe, Vicarage Lane, Creech St Michael

25/02/2022

14/22/0007

07/02/2022

Erection of a single storey extension to the front of 18 Tristram Drive, Creech St Michael

28/02/2022

14/22/0008

09/02/2022

Conversion of barns into 2 No. dwellings with demolition of agricultural structures and associated works at Charlton Coach House, Charlton Road, Creech Heathfield

02/03/2022

14/22/0005

10/02/2022

Demolition of garage and erection of replacement two storey outbuilding comprising of garage, gym and annexed accommodation at Heathcote, Old Lane, Creech St Michael

07/03/2022

14/22/0009

25/02/2022

Replacement of a single storey extension to the rear of The Crown House,

Crown Lane, Creech Heathfield

18/03/2022

14/22/0010/LB

25/02/2022

Replacement of a single storey extension to the rear of The Crown House,

Crown Lane, Creech Heathfield

18/03/2022


Finance

    1. To agree the monthly payments in the Financial Transaction Report (circulated in advance of the meeting)

    2. Bank Reconciliation as at 31/01/22

    3. 21/22 budget review and to agree virements. Report attached.

    4. Interim Internal audit report – consider and agree draft action plan (draft attached)

    5. Review and agree New Fin Regs (draft attached)

    6. Agree Approach to and the Effectiveness of IA statement (see attached proposal)

    7. Review of current Financial Controls and to agree a Statement of Internal Controls (attached is current controls doc and proposed statement)

    8. Consider and agree draft Risk Assessment (draft attached)

    9. Asset Register. Agree updated asset register where completed, and delegate final sign off to Chair of Finance and RFO when all returns are in

    10. Agree a forward budget (3-year budget). As 2022-23 budget agreed draft budgets for 2023-24

and 2024-25 years enclosed.

    1. RFO to outline Audit timetables.

    2. Grass Cutting and Dog Bin emptying contract renewal - to agree.

    3. To agree that the Assistant to the Clerk's salary and pension contributions are added to the

Regular Payments List

Committees, Panels and Working Groups - (reports circulated in advance of the meeting)

    1. Planning, Developments & Transport Panel - brief update – PB

    2. Canal Panel - brief update – ND

    3. PIP working group - brief update – CC

    4. Comms and Website working group - brief update – TBC

    5. Footpaths/Rights of Way - written report from the Parish Footpath volunteers

    6. Community Grant Fund Panel - brief update - AP

    7. Rec Park Panel - MG : Agree the following:

1 to allow vendors to assess whether they wish to trade from the Rec Park by carrying out trials on-site over the Easter Break

2 to set in place arrangements for the purchase of small items for the maintenance of the Rec Park without reference to a full PC meeting

3 to reduce the cost of locking up the Rec Park by not locking the pedestrian access gate.

    1. Youth Panel - YG to proposes that the PC fund the Youth Club for the cost of hiring the VH £625 [V]

Use of the stage - to vote on CC continued use of the stage with notice given to the Clerk and Chair with an agreed fee of £25 per use - CC [V]

Website and Facebook Page: To agree to contract with Adrian Birch to set up (estimated cost up to £500) and provide ongoing technical support for a new Parish Council website and to take necessary steps to set up a Facebook page for the PC - PB [V]

Correspondence - To consider any correspondence received that Cllrs wish to raise that has already been circulated. [no resolutions can be made]

  • Email from Assistant Clerk to West Monkton Parish Council - Community Transport Scheme – TBC

  • Email from Sarah Elliott – request for CSMPC to improve the visibility of its work – AP

  • Email from Christine Gale re Queens Jubilee - ND

New Matters to be carried forward

Council to decide if to exclude Public and Press for these items

Staffing Committee items ND


[V] = Where a resolution (vote) is expected
Tamsin Ely, CSM PC, Assistant to the Clerk, 07708680797 Email clerk@creechstmichael.net


The next Creech St Michael (CSM) Parish Council meetings are on:



Monday 04 April 2022

at 7pm in the CSM Village Hall

Monday 16 May 2022

at 7pm in the CSM Village Hall

Monday 13 June 2022

at 7pm in the CSM Village Hall

Monday 04 July 2022

at 7pm in the CSM Village Hall

Monday 01 August 2022

at 7pm in the CSM Village Hall

Monday 05 September 2022

at 7pm in the CSM Village Hall

Monday 03 October 2022

at 7pm in the CSM Village Hall

Monday 07 November 2022

at 7pm in the CSM Village Hall

Monday 05 December 2022

at 7pm in the CSM Village Hall


Please note that meetings may be recorded by CSM PC. You should be aware that the Council is a Data Controller under the Data Protection Act 2018. Data collected during the recording will be retained in accordance with the Council’s policy. Therefore, unless you are advised otherwise, by attending the Council Meeting and/or speaking during Public Question Time you are consenting to being recorded and to the possible use of the sound recording for access via the website or for training purposes. If you have any queries regarding this, please contact the Clerk.