/ Parish Council / Creech Neighbourhood Plan / Minutes 24th January 17



Minutes of the Meeting of the CSM PC Neighbourhood Plan Panel

held at 7pm on Tuesday 24th January 2017

in the Lower Committee Room of the Village Hall.


Present PCllrs I Wright (Chair), K Reed, Co-opted Parishioners C Cudlip, J McCarthy, J Scott, E Tucker,

J Birch (CCfS), D Summerfield (WYG) and S Altria (Parish Clerk). No Parishioners attended.


NP17/1. Welcome  Cllr Wright welcomed everyone to the meeting.

NP17/2. To receive any apologies for absence.  L Gates (Vice Chair).

NP17/3. Declarations of Interests.  None given. Emma Tucker advised that she had decided to resign. ET explained that she had been allocated project work by her employer which could be perceived by others to have conflict and whilst she was sure that this would not be the case in order to ensure that the perception did not occur she felt the need to resign. ET was thanked for her work to date and for the contribution she had made and it was hoped in the future, should things change, that she feel able to rejoin the panel. ET then left the meeting.

NP17/4.  Minutes – to approve the Minutes of the meeting held on 13th December 2016. (These had been previously circulated to Cllrs). These were agreed without any amendments being made. The minutes were then signed and dated by the Chair as an accurate record of the meeting.

NP17/5.  Matters arising from the Minutes of the meeting held on 13th December 2016;   

(1) NP16/40(6) Rec Park. It was noted that the PC had agreed to meet the adj field Owners professional advisor fees and was awaiting hearing if their offer was accepted or the outcome of their advices.


NP17/6.  Minutes – to approve the Minutes of the meeting held on 19th December 2016.

(These had been previously circulated to Cllrs and agreed by the Clerk, WM PC). These were agreed without any amendments being made. The minutes were then signed and dated by the Chair as an accurate record of the meeting.


NP17/7.  Matters arising from the Minutes of the meeting held on 19th December 2016;   

(1) The requested meeting with Ruishton NH Plan Panel had been arranged for 13th February 6.30pm.

(2) DS advised that he had met with Mark Pollock Consultant Planner to WM PC in order to ensure that the policies to be developed are aligned and that he proposed meeting similarly with Jo Widdicombe who is advising Ruishton PC. MP had advised that he should be able to share the WM PC draft plan in mid feb, that he had highlighted the need for the development in WM and CSM to be aligned and that he found Ann Rhodes at TDBC helpful when required. DS commented that the WM and CSM timelines prompted the likelihood that the Inspector may chose to examine both together. The discussion turned to the designation of Taunton as a Garden Town and it was felt the funding of £350 000 that comes with the designation would simply aid the development of the master planning rather than deliver infrastructure. MP had advised that the Chair at WM PC has been engaging with the Developers as the developers would go ahead without input otherwise in order to ensure they had a meaningful role in the master planning. IW suggested there was a lot of common ground with WM PC but we need to ensure the synergy is kept going and that our plans include the areas we agreed on. The Clerk suggested that the WM draft be reviewed once issued to help achieve this and JS added in due course Ruishton too. These were all agreed.

The Clerk suggested that what was required in the CSM urban dev area was a lower density of building (which could be described as “intensity without propinquity”) similar to the original development of Milton Keynes (rather than more recent developments). He highlighted that the new road as built would split the urban development down the middle into two communities and questioned whether further extension of it was the best use of the limited amount of the funds available for infrastructure and whether lower densities, more green space and other priorities such as road safety works such as footpath/cycle ways, village gateways were a better use.  


NP17/8. Parish Consultation.

JB advised that the revised survey findings report had been issued and circulated by the Clerk for prereading. IW highlighted that the weightings of some of the questions on page 9, 18 and 27 have been amended as requested to reflect the top three categories (‘extremely’, ‘very important’ and ‘slightly important’) rather than just the first two. The demand for having access to the West Monkton Relief road from Hyde Lane had also been clarified. A discussion took place on whether a few of the percentages were still correct and JB agreed to recheck these (note; JB confirmed the next day that the percentages are correct). Discussion then turned to the interpretation of the findings. The panel confirmed it was happy with the survey and that it along with the other consultation results form the basis of work to be undertaken by DS going forward. Agreed to issue to PC and to have printed 20 copies.


NP17/9.  Next steps.

Having agreed the 9 policies that will form the basis of the NH Plan at the Dec meeting IW advised that he would now like to give DS clear guidance of what was needed to enable him to start on the plan. A debate on the merits of either focusing on the two or three most popular priorities from the Parish Survey for each policy or to communicate a combination of ambitions and themes in general but concise terms for each of the policies giving illustrations (including the priorities and others) for each policy from all the evidence took place. IW left the meeting. CC was elected to Chair the reminder of the meeting. The later approach was then agreed and DS was asked to commence work using the spreadsheet which had been updated (to include both the Parish Survey, the community consultation undertaken at the Ann Parish Meeting 2016, the Employers Survey and those that emerged from the meeting with WM PC) to support his work.

JB highlighted that another C.I.L meeting was being held by CCFS on the 14th Feb and suggested that anyone who had not gone to the previous one attend.


NP17/10. Employers Survey.

The Clerk had previously circulated the result of the Employers/Business Survey that he had conducted during Nov/Dec2016. 64 employers had been identified in the Parish and each asked four Questions; Are you looking to move larger premises, are looking for smaller premises, what are the three biggest issues/challenges for you and  please add any comments. The survey was posted to each and followed up by reminder by email and by using village facebook and website. 14 replies were received representing 16 companies = 25% return rate. Three qtrs of the companies responded stated that they are NOT looking to move and no company wants smaller premises. 4 companies (2 owners) would like larger premises and these that are interested in the dev land allocated in the WM Urban Ext if commercially sensible. The key issues emerging from the survey are Parking/Access/Time to Motorway.  A number of community/facility issues were also raised. It is clear that there is insufficient demand within the Parish for the commercial area within the WM Urban Ext and therefore its viability will depend on attracting businesses outside of the Parish in order to ensure local employment for additional and existing Parishioners. The Clerk reminded the panel that the Parish survey had identified some incubator units had been requested.


NP17/11. Youth Surveys.

JB advised that she had worked along with JMc at the Primary School to survey the pupils views. Many points had emerged including the sports and activities they would like provide in their community. JB advised that she would now type these up and present them formally. JB advised that she will now seek to work with the secondary school to see what the CSM children there want.


The Panel discussed the informal youth survey. The youth workers had suggested half term Monday 13th Feb monday for a free afternoon of activities and this was agreed subject to the VHall being available (note now booked for 2-4pm with setup from 1.30pm). KR agreed to organise Lazy Ricks chipkart to attend to provide the sausage and chips. The Clerk to produce an advert and a permission form both to be placed on the village facebook and websites and circulated by panel members by hand as posters. It was hoped approx 75 YP would attend.


NP17/12. Project Timeline.

DS advised that he had drawn up a project timeline of the events to be undertaken. He had gone through this in depth and had been reviewed with IW and the Clerk. DS stressed the need to ensure deadlines where achieved, including responding to his drafts. The panel agreed the timeline and to it being issued to PC.


NP17/13. Project Vision.

The Clerk explained that two draft Visions had been drafted. JBs had appeared in the Parish Survey whilst IW had also gone onto to detail methods and objectives in a document that had been circulated prior to the meeting.

The panel agreed to use the Vision statement and picture in the Parish Survey along with the method and objective statements.  The panel agreed to it being issued to the PC.


NP17/14. Communication Strategy.

The Clerk explained that he was working on this and that he had circulated a first draft which he acknowledged as work in progress. He would issue a further draft once he had done further work but he had wanted the panel to be aware that this was underway.


NP17/15. AOB.

(1) APM Friday 21st April 2017 7pm Village Main Hall. The Clerk explained that this year the Annual Parish Mtg would have a major item on the NH Plan and he asked all to keep the date clear in their diary. Agreeing the format will be on the next panel agenda but the aim is to feedback on the evidence collected, the progress to date, restate what NH Planning is, undertake any further consultation that may be identified and to communicate what will happen going forward

(2) M5 Poss Junc 24a. It was agreed to add protecting the possibility of a M5 Junction at Langaller be built into the plan.

(3) Involving others. KR and JS suggested additional members of the panel should be sought and this was agreed. They suggested some names. The Clerk agreed to consult the PC and to then ask each if they wished to be considered.

(4) Developers. A request had been received from the developers for a second meeting and they had been advised at the time that the Panel was not yet in a position to meet them. It was agreed that the panel was now in a position to and the Clerk was asked to invite them to its next meeting on the 28th Feb.


NP17/16. Dates for future Meetings.

Meeting with Ruishton PC NH Plan panel to be held on 13th February 6.30pm CSM VH upstairs Cttee room.

Next meeting 28th February 6.30pm in the Village Hall Lower Cttee room.     

The meeting closed at 9.35pm.

Steve Altria, Clerk to Creech St Michael Parish Council. Tel 01823 666295. Email clerk@creechstmichael.net