/ Parish Council / Finance Sub Committee / Minutes 24th October 2017


Minutes of the Meeting of the CSM PC Finance Sub Committee
held at 7.30pm on Tuesday 24
th October 2017

Present PCllrs C Sampson, P Brown and S Hutchings. S Altria (Parish Clerk). No public attended.

Fin 17/8. Welcome. The Finance Sub Ctte has been established in view of the Parish’s increasing size and complexity of its financing.

Fin 17/9. Apologies for absence. None.

Fin 17/10. Declarations of Interests. SH declared his wife’s employment and PB declared a personal interest in the Hospice.

Fin 17/11. Terms of Reference. The TOR had now been agreed by the PC. PB was appointed Chair of Fin Sub. It was agreed that meetings would normally be held Qtrly but additional meetings would be held if business required it.

Fin 17/12. Minutes – to approve the Minutes of the meeting held on 28th August 2017.

(These had been previously circulated to Cllrs). The minutes of the meeting were agreed without any amendments being made. These were then signed and dated by the Chair as an accurate record of the meeting.

Fin 17/13. Matters arising from the minutes of the 28th August Mtg. The Clerk reported that there was a suggestion to examine a virement to reinstate uncommitted PC balances.

Fin 17/14. First Half year Bank reconciliation to 30.9.17. The reconciliation having been previously circulated was considered and bank balances were verified to bank statements. Expenditure worth £47,035.40 and Income of £78,531.21 is broadly in line with budget adjusted for “in year” decisions (TME/Sols/Dog Bins/Housing & Ecology Surveys less a saving on Insurance) and funding all of the proposed rec site levelling and fencing works from the budget for fencing. It was agreed to recommend a virement of £10k of unallocated CIL to help fund the NH plan and to use £10k of the NH Plans funds to enhance the PC’s uncommitted balances at the next PC meeting.

Action. The Bank Rec report to go to the PC next meeting for agreement along with proposal to vire £10k from CIL.

YG to be asked to provide the Clerk with a monthly fixture list and the N/End team asked their spending plans.

Fin 17/15. To consider the first draft budget for 18/19 year and to identify any likely expenditure.

The Clerk had prepared a first draft budget and this was reviewed and projects likely to be commenced in 18/19 considered and the financial implications identified and the draft budget amended.

Action. Draft budget for 18/19 year to be put to PCllrs for consideration at the Dec meeting and for decision Jan 2018.

Fin 17/16. Defibrillator Funding. The Clerk reminded that the next PC meeting will be given a demonstration and asked to take a decision on defib installation in the three telephone boxes adopted by the PC, the decision to proceed in principal having been taken. The project cost is estimated at £6,317 (though the PC already brought one defib in 16/17). “Party in the Park” have agreed to contribute £1,250, a bid to the Som Comm Foundation is expected to be successful £1,000 and there is £4,106 in this year’s budget (£500 for telephone boxes and £3,606 from CIL). A suggestion had been made to spread this across two years however as the funding is in place and this would be both divisive and duplicate/split installation work it was decided by the Sub Cttee to recommend to the PC that the project proceed this year. The Clerk to also examine whether the Larkfleet Charitable Foundations criteria would permit a bid to contribute.

Action. The Ctte to recommend funding all the Defibs from the 17/18 year budget.

Fin 17/17. Annual Asset Review. The Cttee were appraised of progress of the review of assets which is nearly complete. No assets are missing. Insurance is in place for the Former Model engine Shed, Ticket booth, the three adopted phone boxes and the four new dogbins (TDBC yet to install one). The dog waste bin at the Canal Carpark despite being 50l and emptied twice a week is regularly being overfilled; an additional bin is to be considered. Repairs required to play equipment as stated in Inspection report.

Action. Complete annual asset review

Fin 17/18. To consider Grants. The Clerk confirmed that he had checked with TDBC and their grant of £2,155 (Rec Park £1840/Burial Grounds £315) will be paid shortly. A Grant request has been received from Somerset Hospice who had advised that 15 Parishioners had been supported in past year. The allocation of grants was considered and recommendations to the PC agreed.

Action. Grants of St Michaels Church £685, Taunton CAB £250 and Somerset Hospice £250 are to be recommended to the PC at its next meeting.

Fin 17/19. Dates of next meeting/s; To be agreed in due course (Jan).

The meeting closed at 10pm.

Steve Altria, Clerk to Creech St Michael Parish Council. Tel 01823 666295. Email clerk@creechstmichael.net