/ Parish Council / Finance Sub Committee / Minutes 29th August 2018


Minutes of the Meeting of the CSM PC Finance Sub Committee
held at 7.00pm on Wednesday 29
th August 2018

Present PCllrs P Brown, C Sampson and S Hutchings. S Altria (Parish Clerk). No public attended.

Fin 18/26. Welcome. PCllr P Brown chaired the meeting.

Fin 18/27. Apologies for absence. None.

Fin 18/28. Declarations of Interests. No interests were declared.

Fin 18/29. Minutes – to approve the Minutes of the meeting held on 3rd April 2018.

(These had been previously circulated to Cllrs). The minutes of the meeting were agreed without any amendments being made. These were then signed and dated by the Chair as an accurate record of the meeting.

Fin 18/30. Matters arising from the minutes of the 3rd April Mtg. All the actions identified and agreed had been completed and no matters remain to be reported.

Fin 18/31. 17/18 Year End A/c’s Audit. The financial records and final accounts for the year 2017-2018, bank reconciliation and asset listing for the year have been fully audited by both the Internal Auditor and the External Auditor. The External Auditor had given a clear report. The Clerk was thanked for achieving this.

Fin 18/32. Accounts (2018/2019). The reconciliation and report was examined for the 1st Qtr. The Council’s receipts for the period 1st April 2018 to 30th June 2018 is £52,093.59 and the expenditure for the same period is 21,373.08 (excl provisions) and is in line with expectations.

Fin 18/33. Financial Controls. The PC financial controls were considered and it was decided not to recommend any changes or additions/deletions. It was noted that the PIP Panel have asked for advice on how the ticket £ collection may be improved but the Clerk has yet to consider this and that the PIP Panel wider view on financial risks associated with PIP had yet to be received. Agreed to put on future meeting agenda.

Fin 18/34. Risk Assessment of Assets . The Clerk had circulated the Asset list which was examined. It was noted that all items are insured. It was agreed to recommend that the asset be inspected by sharing across all PCllrs similar to previous years. Clerk to organise.

Action. The Ext Audit report for the year 2017-2018, financial controls and asset listing to go to the PCs and on next meeting agenda.

Fin 18/35. Dates of next meeting/s; To be agreed in due course (late October).

The meeting closed at 9pm.

Steve Altria, Clerk to Creech St Michael Parish Council. Tel 01823 666295. Email clerk@creechstmichael.net