/ Parish Council / Finance Sub Committee / Minutes 3rd April 2018


Minutes of the Meeting of the CSM PC Finance Sub Committee
held at 7.00pm on Tuesday 3
rd April 2018

Present PCllrs P Brown, C Sampson and S Hutchings. S Altria (Parish Clerk). No public attended.

Fin 18/15. Welcome. PCllr P Brown chaired the meeting.

Fin 18/16. Apologies for absence. None.

Fin 18/17. Declarations of Interests. No interests were declared.

Fin 18/18. Minutes – to approve the Minutes of the meeting held on 23rd January 2018.

(These had been previously circulated to Cllrs). The minutes of the meeting were agreed without any amendments being made. These were then signed and dated by the Chair as an accurate record of the meeting.

Fin 18/19. Matters arising from the minutes of the 23rd January Mtg. All the actions identified and agreed had been completed and no matters remain to be reported.

Fin 18/20. Final Year End A/cs. The final accounts for the year 2017-2018, bank reconciliation and asset listing for the year to 31.3.18 were considered. These reports having been previously circulated. The bank balances were verified to bank statements. Expenditure worth £89,568.71 and Income of £94,806.06 is broadly in line with budget adjusted for “in year” decisions adjusted for a few items yet to be invoiced for and the last qtrs VAT recoup. Funding of the rec site levelling and fencing works will come from the budget for fencing and the remaining costs for the defib project from CIL monies. Year end balances total £98,568.71 however the uncommitted balance is £20,581.

Action. The final accounts for the year 2017-2018, bank reconciliation and asset listing to go to the PCs next meeting for agreement.

Fin 18/21. Annual Governance Statement. Each responsibility was reviewed and confirmed as undertaken during the year (annual return previously circulated)

Fin 18/22. Accounting Statements . The Accounting Statements for the year are to be reviewed and figures verified.

(annual return and year end acc’s previously circulated).

Fin 18/23. Internal Auditor.

Arrangements had been made with Bryan Howe to undertake the internal audit soon after the 9th April PC meeting .

Fin 18/24. S106 Monies.

The Clerk restated that he understood TDBC had received £241,930 for Play Equipment of which £16,950 had been spent to date. Also £183,221 held for Sport/Outdoor Recreation. It was noted some of the latter could be used towards the new pavilion e.g. for changing rooms. Larkfleet would also provide a LEAP (play area). The money must be spent within 5 years of receipt e.g. the first sums before Nov 2019.

Fin 18/25. Dates of next meeting/s; To be agreed in due course (summer).

The meeting closed at 8pm.

Steve Altria, Clerk to Creech St Michael Parish Council. Tel 01823 666295. Email clerk@creechstmichael.net