/ Parish Council / Finance Sub Committee / Minutes 6th April 2020


Minutes of the Meeting of the CSM PC Finance Sub Committee
held on Monday 6th April 2020.

Present PCllrs P Brown, N Davidson and S Hutchings. S Altria (Parish Clerk). No public attended.

Fin 20/14. Welcome. PCllr P Brown Chaired the Sub Cttee. The meeting was held during the Corona Virus lockdown so documents and votes being exchanged by email and records retained by the Clerk.

Fin 20/15. Apologies for absence. None.

Fin 20/16. Declarations of Interests. No interests were declared.

Fin 20/17. Minutes – to approve the Minutes of the meeting held on 27th January 2020.

(These had been previously circulated to Cllrs). The minutes of the meeting were agreed without any amendments being made. These were then signed and dated by the Chair as an accurate record of the meeting.

Fin 20/18. Matters arising from the minutes of the 20th January 2020. All the actions identified and agreed had been completed and no matters remain to be reported.

Fin 20/19. Final Year End A/cs. The final accounts for the year 2029-2020, bank reconciliation and asset listing for the year to 31.3.20 were considered. These reports having been previously circulated. The bank balances were verified to bank statements. Expenditure worth £573809.25 and Income of £597384.53 is slightly ahead of the budget adjusted for “in year” decisions adjusted for the last qtrs VAT recoup. Expenditure and Income are much higher than other years due to large spend on Additional Improvements to the Rec Park funded by S106 monies from 3 developments. Funding of the rec site levelling and fencing works has been agreed. Year end balances total £123740.23 however the uncommitted balance is £26,892.

Action. The final accounts for the year 2019-2020, bank reconciliation and asset listing to go to the PCs next meeting for agreement.

Fin 20/20. Annual Governance Statement. Each responsibility was reviewed and confirmed as undertaken during the year (annual return previously circulated)

Fin 20/21. Accounting Statements . The Accounting Statements for the year are to be reviewed and figures verified.

(annual return and year end acc’s previously circulated).

Fin 20/22. Internal Auditor.

Arrangements had been made with Bryan Howe to undertake the internal audit soon after the 1st April PC meeting.

Fin 20/23. S106 Monies. The Clerk restated that SWTC are still holding £19,142.67 in S106 monies and that the retention has yet to be paid to the contractor of £18,871.25.

Fin 20/24. CIL Monies. Having set aside a provision for completing the fencing
£8k of the Rec Park and the field levelling £600 some £9880 CIL remains unspent as at 31 3 20. A further sum of £2600 CIL is due in April 20 (Re 33 Dillon’s Rd).

Fin 19/25. Electricity Supply. The Clerk advised that the pavilion electricity contract is due for renewal in June and that he would be seeking quotes in due course (based on a higher usage now lights installed).

Fin 19/26. Insurance. The Clerk advised that the 3 year Insurance with Zurich is due for renewal in July and that he would be seeking three quotes shortly.

Fin 19/27. Clerk (1) Pension. The Clerk explained that the Actuary for the SCC Pension fund had undertaken his three-yearly examination of the fund. The Actuary had increased employer contributions by 0.8% (£9.57pcm) from April and introduced an annual fixed sum of £337 to all admitted bodies as the overall fund performance was lower and payments higher than the Actuary had anticipated three years ago. (2) Working at Home Cost. It was noted that HMRC had recalculated the sum payable for reflecting the cost of working at Home (Heating/Lighting/Wear and Tear etc) after some years to £6pcw.

Fin 19/28. Dates of next meeting/s; To be agreed in due course (summer).

Steve Altria, Clerk to Creech St Michael Parish Council. Tel 01823 666295. Email clerk@creechstmichael.net