|
47.
|
Chair’s welcome: Cllr. Peters welcomed all and opened the meeting.
|
|
48.
|
To receive any apologies for absence: None.
|
|
49.
|
Election of Chair and to receive the Chair’s declaration of office
Two councillors were proposed for the position of chair.
- Cllr. Peters - Proposed by ND | seconded by DP
- Cllr. Hutchins Proposed by PB | seconded by KH
There were 3 votes for each councillor. Cllr. Hutchins voted for himself and Cllr. Peters informed him this was not possible. Upon checking this was possible so Cllr. Hutchins vote has been included. Cllr. Peters had presiding vote as the current chair so Cllr. Peters will continue as chair.
Cllr. Peters signed the declaration of acceptance of office.
|
|
50.
|
Election of Vice Chair and to receive the Vice Chair’s declaration of office
Cllr. Davidson
Proposed by AP | seconded by PT | 4 in agreement | 1 abstained
Cllr. Davidson signed the declaration of acceptance of office.
|
|
51.
|
Cllr. Peters announced that there would be a change in the agenda order; moving the co-options of new councillors to the end of the meeting. The reasoning given that it would be beneficial to the candidates to see a meeting before committing themselves. Council previously had a rule that 3 meetings should be attended, this was not enforced as not properly documented and being post election the vacancies need to be filled as soon as possible.
|
|
52.
|
New clerk appointment
It was proposed by the Staffing Committee to appoint Andrew Williams as the new Clerk and RFO to start as soon as possible with a 3 month probationary period on salary point SCP20 to work alongside the existing clerk Tamsin Ely. CV already circulated to councillors.
Proposed by ND | seconded by PT | 4 in agreement | 3 abstained
|
|
53.
|
Cllr. Hutchins stood and announced his resignation and moved to the public area at 7.11pm
|
|
54.
|
To receive the Councillor’s declaration of office
The clerk handed a declaration of acceptance of office forms to each of the 6 councillors which were filled in and collected and then signed by the clerk. Note: Cllr. Brown did not complete the form.
|
|
55.
|
Declarations of Interests:
Declarations of Individual Members
Cllr. Davidson – confirmed a conflict of interest - has pecuniary interest in the Canal car park.
Dispensation Request – None.
|
|
56.
|
Talk by Rob Parish (5 minutes) - Project Developer of Novus. Proposing a Solar and Battery Storage project at Ham Farm.
Simon Murrell, the Senior Project Manager gave a 5 minute talk about the project and then opened the floor for questions.
- A member of the public asked if there was any donation of power to the community. It was confirmed that the same community benefit is upheld across all of their sites and could be discussed in further meetings with the parish council/community.
- A member of the public queried the pay back period. Simon confirmed this is a relatively small scheme.
- A member of the public queried why using green fields as opposed to brown fields. Simon responded that there are very few brown fields available.
A few minutes into the public questions, Cllr. Brown asked the chair to move on as 5 minutes had passed, the chair responded that standing orders dictate a 15 minute slot is allowed including the questions.
Cllr. Brown left the meeting at 7.22pm.
Simon Murrells said he was open to questions anytime during or outside of the meeting.
- A member of the public asked if there is a community fund that will become available to local parishes. Simon confirmed there would be £250 per mega watt per year for 40 years.
- Cllr. Phillips thanked Simon for his time and queried a transport plan and the logistics of this. Simon responded that they would be very happy to work with the community to schedule delivers and such at times outside of busy periods to limit disruption.
Cllr. Peters thanked Simon and he left the meeting.
|
|
57.
|
Minutes:
Cllrs. agreed the Minutes of the meeting held on 4th April 2022 (These had previously been circulated to Cllrs). The Chair signed a copy of the minutes for the records.
Proposed by ND | seconded AP | 3 in favour | 2 abstained; Cllr. Phillips and Cllr. Hunt were not present.
|
|
58.
|
Review of delegation arrangements and terms of references to committees, sub-committees, employees and other local authorities.
The documents had already been circulated.
Proposed by ND | seconded by DP | 4 in favour | 1 abstention
|
|
59.
|
Cllr. David Fothergill asked the chair/clerk if council were still quorum. The clerk confirmed there were 5 councillors and 4 would be quorum.
|
|
60.
|
Arrangements for the review and adoption of appropriate standing orders and financial regulations.
Financial regulations were adopted in March 2022.
Cllr. Peters proposed CSMPC adopt the legal SO from NALC.
Council decided to hold on adopting them until all councillors had read and considered the document.
Action: Councillors to read the model Standing Orders document from NALC.
|
|
61.
|
Adoption of new LGA Model Code of Conduct – email from SWAT.
Cllr. Peters proposed CSMPC adopt the legal SO from NALC (LGA Model Councillor Code of Conduct City Town and Parish CLEAN VERSION May 2022)
Proposed by DP | seconded by AP | all in favour
|
|
62.
|
Review of arrangements, including any charters, with other local authorities and review of contributions made to expenditure incurred by other local authorities.
Not applicable, proposed to remove this item from SO.
|
|
63.
|
Review of representation on or work with external bodies and arrangements for reporting back.
The clerk had confirmed the CVPC representative for the United Charities prior to the meeting.
|
|
64.
|
Make arrangements for the review of inventory of land and assets including buildings and office equipment.
- Inventory audit not required at present.
- To agree who is going to analyse and action the findings
- Date for next inventory check - at least September, add pictures and “what three word” locations (or similar).
This item was appropriate for Cllr. Brown who had left the meeting, it was proposed to move to the June agenda.
|
|
65.
|
Public Question time: A member of the public questioned if this item had been missed, the chair confirmed she asked for any other questions at the end of the questions for Rob Parish, but as missed the item could now be inserted and Cllr. Peters asked if the public had any questions.
- A member of the public mentioned the warning lights near the school not working and having been dysfunctional for a long time. Also the trees are covering the signage and he was concerned for the children nearby the school. Cllr. Tucker agreed the signage would benefit from being moved more towards the edge of the road. Action: Cllr. Fothergill to report the issue.
- A member of the public reported an overgrown hedge over a footpath (St Michaels Road, by the bus stop at the top). Action: Cllr. Peters to write to the homeowner requesting they cut the hedge.
|
|
66.
|
Make arrangements for the review and confirmation of arrangements for insurance cover in respect of all insured risks.
Mid way through the second year of a 5 year Insurance contract.
|
|
67.
|
Make arrangements for the review of the Council’s and/or employees’ memberships of other bodies.
Action: Clerk to create a spreadsheet.
|
|
68.
|
Make arrangements for the establishment or review of the Council’s complaints procedure. Establishing or reviewing the Council’s procedures for handling requests made under the Freedom of Information Act 2000 and the Data Protection Act 1998.
Action: Cllr. Peters to ask Steve Altria if there is one for CSMPC.
|
|
69.
|
Make arrangements for the establishment or review of the Council’s policy for dealing with the press/media.
Action: Cllr. Peters to ask Steve Altria if there is one for CSMPC.
|
|
70.
|
To receive County and District Councillors’ Reports:
Cllr. Fothergill (county councillor) briefly updated council with the following:
|
|
71.
|
Last Meeting Action Points: The chair ran through the action points from the previous meeting.
-
Steve Greenhalgh requested CSMPC write to Somerset Waste as they drive their lorries through Creech St Michael on non collection days and this is not the route they should be taking. CSMPC to write to SWAT council. The assistant to clerk has done this, no further action.
-
Mr. Peilow spoke of his troubles of sheep worrying. Cllr. Peters reported having sent an email to the PCSO to which a generic response thanking Cllr. Peters for her email was received but nothing further. Cllr. Peters to follow it up. Still no response, no further action.
-
Mr. Greenhalgh asked whether the PC had applied for A&S Police funds to buy two SIDS. Cllr. Brown responded that he would take the matter forward urgently. Cllr. Brown to follow it up.
-
Rec Park - CCTV option as voted on previously in council or at least a security light. Cllr. Fothergill warned of the extra regulations involved with CCTV. Steve Altria (RFO) to check the insurance implications. Not sure if this had been done, no further action.
-
Assistant to Clerk to inform SW&T Planning and Licensing of the CSMPC comments. The assistant to clerk has done this.
-
Cllr. Brown reported the need to set up the agreement with Adrian Birch formally for the website and facebook. Cllr. Brown and assistant clerk to liaise. The clerk confirmed this was with Steve Altria to have a last check before sending it to Adrian.
-
Cllr. Cudlip (although no longer on the PIP group) read out the proposal for PIP to be reimbursed for costs up to £500 for the village clean up day on 7th May 2022. Assistant to clerk to formally notify PIP that this has been agreed. The assistant to clerk has done this, no further action.
-
Proposal for Ladies Only Walking Football use of MUGA at £15 per hour. Cllr. Peters to check with Cllr. Gover if a schedule is being created.
-
Defibrillator: Email from Sammie Millard-Jones who is Cheddon Fitzpaine and Trull’s Parish Council Clerk and also her son plays sport at the CSM rec park. She sates ‘The Premier League have committed to funding defibrillators in grounds that are used for football matches and practices and I wonder if with your permission I may be able to look at getting one set up in Creech Park’. Clerk to contact Sammie Millard-Jones with the requested permission. The assistant to clerk has done this and Steve has provided details for the previous defibrillator purchases in case the PC want to purchase one.
-
Civility and Respect Email - Consider writing a letter of support. This is on the agenda.
-
Assistant to clerk to look into ICO and ensure CSMPC are registered. Steve has reported that The PC is already registered with the ICO and has paid its membership for the forthcoming year.
-
Cllrs. discussed the risk assessment with regard to the staff and it was mentioned that some insurance companies provide a free risk assessment. Assistant clerk to contact Steve Altria to request he check with CSMPC insurance company. Steve has checked and let Cllr. Peters know that they no longer provide this but has sent her a “How to do a Risk Assessment Guide”.
-
Steve Altria to put in a claim to the insurance company for the fallen notice board on Arundells Way. Steve has requested the information be sent to him i.e. date, pictures, exact location etc.
|
|
72.
|
Planning Applications: To consider the following application/s and to agree the Planning Development and Transport’s Panel’s recommendations.
|
